Finance, HR Assistant.
Worl Food Programme.
Total years of experience :22 years, 3 Months
1/Finance:
Maintain proper control over various financial records in Excel and WINGS, such as commitments and expenditures.
Perform claim verification against documentation to ensure that purchases and services are properly authorized.
Provide information related to financial transactions including calaulation of personal entitlrments and prorata.
Proviade assistance to all staff services such as travel, expense claims.
Prepare monthly Petty cash Excel and WINGS juornal Financial reports.
Clear Field office cash advance taken in WINGS system.
2/Human resources:
Keep track of staff personal files, extension of contracts by preparing HR action forms and approved performance evaluation, prepare attendance sheets for staff montghly attendance report to HR Khartoum country office. In addition, I compiled plan leave records to regulate staff leave taking through out the year.
Prepare monthly staff overtime sheets for HR Khartoum country office.
Management of all tests and oral interviews conducted in Damazine from other offices & sub offices in a good way.
December, 5th 2012 up to date, Senior Finance Officer
Merlin Health Care International Nyala - North Sudan
Merlin work throughout Darfur state with offices in Nyala, Adeain, Adilla, Elgeneina and Gereida. Currently the country office has about 440 staff members, but is rapidly expanding its emergency and developmental program
The Senior Finance Officer as member of Country Management Team, plays a key role in developing and implementing the country strategy especially the require financial inputs, as well as ensuring that there are sound financial practice in country and rigorous budgetary control. The role should ensure that finance systems mitigate risks from corruption and in-security.
Overall objectives:
Reporting to the Country Finance Director and working closely with Program. Coordinator and other Finance team. The Senior Finance Officer will: Lead role on financial planning, forecasting, and budgeting and financial management capacity throughout South Darfur state.
Directly manage the Field Finance Team to ensure effective and proactive financial leadership, support and guidance are provided to projects and program team.
Be responsible for preparation and reporting of field finances to Country Finance Director and ensure that financial reporting is completed in timely manner and approved by Program Coordinator before submission.
Ensure appropriate financial systems and procedures are in place and functioning with support and guidance for all staff.
Key Responsibilities: • Ensure financial procedures, systems, policies and controls are applied and complied with throughout the South Darfur program operations by all staff.
• Be the lead person and provide financial support on financial issues in the South Darfur project.
• Prepare forecasts, working with the Program Coordinator and others.
• Provide head office with all necessary information both proactively and on request.
• Monitor and control the bank accounts balance and reconcile it on a monthly basis.
Procedures, Systems and Control:
• Ensure compliance with local regulations in respect of financial and other matters (e.g. Taxation, Social Insurance and labor law)
• Ensure compliance with the financial and other requirements of donors.
• Ensure the development and implementation of in-country financial security guidelines and regularly review their effectiveness the compliance of all staff with these guidelines.
• Regularly review the financial and reporting systems to ensure that they continue to be fit for purpose.
Treasury: • Co-ordinate and maintain a cash forecasting system to ensure adequate funds are available to meet the requirement of the program.
• Ensure that payments are made in a timely and secure manner across all the state of South Darfur Fields operations.
• Along with Program Coordinator maintain weekly cash count and monthly reconciliations to finance books & records.
Management and Training: • Manage and support the performance and development of the in-country finance and administration staff to ensure the provision of sufficient and effective services.
• Make regular visit to field sites for monitoring and supervision purposes.
• Provide financial support, training and advice to all staff in country.
Implement internal control system and verifying accounts code and budget codes to see whether, the expenses had been charged to the right code and there is enough fund to cover.
Weekly cash count to petty cash and office safe and extract weekly cash report.
Manage the bank account follow up to see the transfers are charged to our bank account, add or remove signatories in the bank list(update) and making the monthly reconciliations before the deadline.
Charge the staff bank account salaries to bank.
July, 25th 2007 to May 31, 2009: Finance Officer/Accountant-Cordaid North Sudan: South Darfur - Eldaein Office - SUDAN
Function /key results Expected:
Under the overall guidance and supervision of the Finance Coordinator of Field Office, the Finance Officer/ Accountant ensure effective and transparent utilization of financial recourses and integrity of financial services. The Finance Officer/ Accountant promote a client-oriented approach consistent with Cordaid rules and regulations. Working within the frameworks of Cordaid rules and regulations, best practice and The Internal Control Framework, the Finance Officer/ Accountant proves solutions to a wide spectrum of complex financial issues at the Cordaid Field Office.
Duty and responsibilities: The Finance Officer/Accountant cover a board range of issues ranging from the implementation of operation strategies, management of project budgets, organization of cost recovery systems, control of Field Office accounts, and control of cash management to effective facilitation of Knowledge building and knowledge sharing.
My main duties were to maintain PAM system by daily entering of different transactions after coding them and verify authorization signature thereof, keeping an eye on Petty Cash by making daily reconciliation with PAM. Follow up Khartoum and Nyala offices accounts by keeping a track of their accounts so as to reconcile it with hard copies received by the end of each month. Making the monthly reconciliation of banks accounts, also making the staff monthly payroll together with pay slips to each staff. Checking and verifying accounts to see if there are any errors or omissions therein. Follow up with budget holders to see the remaining balances and the right code to charge such disbursements.
*Oversee project staff of Sudan Aid-by keeping track of their activities accounts in Elsalam Camp in Eldaein, reconcile it with PAM and making monthly reimbursement and make correction to the errors and omissions therein the records.
Implementation of Operational Strategies:
• Ensures full compliance with Cordaid rules, regulations, and policies of financial activities, financial recording /reporting system and follow-up of Audit recommendations.
• Ensures the implementation of effective internal controls and proper function of client-oriented financial resources management system,
• Follow up with project staff (Budget Holders) in implementing the approved budgets.
• Oversee all bank activities, checking, writing transfers and withdrawals.
• Book all receipts from Khartoum and Nyala offices after coding it.
• Make sure that all financial transactions are carried out and recorded in accordance with international accepted financial systems and procedures, together with the global accounting manual and donor's regulations and guidelines.
• Review and account for procurement transactions to ensure adequate supporting documents .accuracy of amounts and control over payments.
• Ensure maintaining accurate records of financial transactions in order to monitor financial status of project activities.
• Propose improvements to enhance the effectiveness and efficiency of the finance management in the office and fields.
• Provide support to the finance coordinator and work closely with him to ensure that financial information is accurate, timely and up-to-date.
• Deal with basic financial queries and help colleagues to understand and work with the financial system in place.
• Assist in bilingual communication between national and expat staff.
• Any other duty as required.
Field Office Accounting and Cash Management:
• Reviews and certifies appropriateness of operational transactions ensuring processing by adhering to Cordaid financial rules and regulations and best practices.
• Examines payment requests for completeness prior processing and ensuring that necessary supporting documentation is complete.
• Prepares vouchers as applicable ensuring completeness of supporting documentation, accuracy and correctness of account code charges.
• Ensures ongoing bank book reconciliation for all financial transactions at the Field Office level.
• Responsible for the financial management of working advances to the projects, preparation timely reports to the Country Office, reconciliation and clearance in PAM.
• Ensures the timely preparation of monthly cash flow forecast for projects and Field Office management under continuous cooperation with the projects management together with budget holders to obtain their cash requirements.
• Supervision of Field Office petty cash, certifying petty cash replenishment reports and acting as cashier for on-site transactions.
• Any other duties as required.
April, 25th 2006 to February, 28th 2007.
Finance Assistance -Medair - Khartoum.
My main duties were to maintain PAM system by daily entering of different transactions after coding and verify authorization signature thereof, keeping an eye on Petty Cash by making daily reconciliation with PAM. Follow up Khartoum and Nyala offices accounts by keeping a track of their accounts so as to reconcile it with hard copies received by the end of each month. Making the monthly reconciliation of banks accounts, also making the staff monthly payroll together with pay slips to each staff. Checking and verifying accounts to see if there are any errors or omissions therein. Follow up with budget holders to see the remaining balances and the right code to charge such disbursements.
*Oversee project staff of Sudan Aid-by keeping track of their activities accounts in Elsalam Camp in Eldaein, reconcile it with PAM and making monthly reimbursement and make correction to the errors and omissions therein the records.
*Oversee all bank activities, checking, writing transfers and withdrawals.
*Book all receipts from Khartoum and Nyala offices after coding it.
*Make sure that all financial transaction(making payments, receiving funds and managing petty cash .etc.) are carried out and recorded in accordance with international accepted financial systems and procedures, together with the global accounting manual and donors regulations and guidelines.
*Review and account for procurement transactions to ensure adequate supporting documents .accuracy of amounts and control over payments.
*Ensure maintaining accurate records of financial transactions in order to monitor financial status of project activities.
*Propose improvements to enhance the effectiveness and efficiency of the finance management in the office and fields.
*y deficiencies in financial understanding among the staff in particular budget holders and logistics.
*Implement new financial policies and systems in collaboration with finance coordinator.
*Provide support to the finance coordinator and work closely with him to ensure that financial information is accurate, timely and up-to-date.
*Deal with basic financial queries and help colleagues to understand and work with the financial system in place.
Khartoum- SUDAN
Medair is the leading international Humanitarian Aid organization creating real and lasting positive change for people in need in the North Sudan. Medair had been working in Omdurman - Dar el-Salam Camp, West Darfur-Elgeneina and South Kordofan State in Gulud. Providing humanitarian assistance and protection to displaced people in camps and surrounding conflict-affected communities Programs includes: Food Distribution, Nutrition, Water and Sanitation, Protection for Children and Women, Livelihood Programs, Primary Healthcare, Emergency Education and Camp coordination.
Position Objectives:
My main duties were to maintain the Petty Cash Book (which is cash impress system) by posting daily entries after making the payment of the office disbursements. Follow up the bank account and making monthly reconciliation, checking West Dar Fur and South Kordofan - Gulud fields Monthly reports.
Key Roles/Responsibilities:
• Oversee and verify records of the activities of El Salam camp in Om-durman town by making monthly reconciliations of accounts and correct any errors or omissions therein.
• Ensure that all expenditures in field's offices are incurred in accordance with Medair policies and procedures and donors contractual obligations.
• Ensure maintaining accurate records of financial transaction to have reliable reports to stakeholders and beneficiaries.
• Review and reconcile expat monthly loans and advances.
• Any other duties as required.
December, 2nd 1999 to December, 31st 2003.
My main duties were to maintain the Petty Cash Book (which is cash impress system) by posting daily entries after making the payment of the office disbursements. Follow up the bank account and making monthly reconciliation, checking West Dar Fur and South Kordofan - Gulud fields.
*Oversee the activities of El salam camp in Om durman town by making monthly reconciliations of accounts and correct any errors or omissions therein.
*Ensure that all expenditures in field's offices are incurred in accordance with Medair policies and procedures and donors contractual obligations.
*Ensure maintaining accurate records of financial transaction to have reliable reports to stakeholders and beneficiaries.
*Review and reconcile expat monthly loans.
Accountant - Africa Tours Company.
Sebha - Libya - Jamahiriya.
Key Roles/ Responsibilities: • My main duties were to start from zero and establish a manual accounting system for Africa Tours Company, Agricultural Tasharukia and three Spare parts Group.
• Keeping two banks accounts and making monthly reconciliation.
• Monthly and year end closing of the books of account by extracting financial statements & profit & loss accounts.
• End of year stock taking to Spare parts Group.
July, 2nd 1981 to August, 28th 1982.
My main duties were to establish manual Accounting system for Africa Tours Company, Agricultural Tasharukia and three spare parts .Keeping bank accounts and making the monthly reconciliations and closing of accounts for each.
I had been working with National bank of Sudan in different locations and towns in Sudan. I started my work from counter such as make customer deposit and withdrawal from their bank account, then I moved to work as giving money to customer and receiving money from them. Then I moved to work as an accountant to keep customer's ledger account. Then I moved to work as head of the investment department at Alobyid town. I was one of the staff that required to go for openning new branch bank at Kassala town eastern Sudan. Finally I worked as bank controller in Alobyid town.
Teacher -Alobyid Comboni Schools.
Alobyid - Sudan.
Key Roles/Responsibilities: • Teaching at high secondary school, Accounting and commerce.
• Implementing the high Sudanese secondary schools, by translating the syllabus in English and teaches it in the Comboni schools.
PROFESSIONAL TRAININGS: • Computer Standard Operation procedures, in October, 3rd 2013.
• Training of Accountability and Code of Conduct - Merlin International for Health Care. October 2013.
• Training course in management of none governmental organization - Medair 2006.
• Land mines course with UN - Medair. In Khartoum June 2006.
September, 2nd 1982 to July, 25th 1987. Diploma - Prague High School of Economy. Prague - Czech Republic.
Sept 1982 - July 1987 Master degree from Prague school of Economy- Industrial Economics_1987. Diploma thesis (Application of scientific and technical development in Food Industry and Characteristic development features of food industry in Sudan).
• Level attained: Master's Degree in Industrial Economics. • Session: Diploma thesis: Application of scientific and technical Development in food industry and characteristic development features of food industry in the Sudan. July, 1976 to July, 1980. Certification -Khartoum Polytechnic (Sudan University): Khartoum- Sudan.
• College of Business Studies - Accounting Department. Complete a two years study.