purchasing officer
Procurement Solutions Company
Total years of experience :5 years, 10 Months
● Research potential vendors.
● Compare and evaluate offers from suppliers.
● Negotiate contract terms of agreement and pricing.
● Review quality of purchased products.
● Enter order details (e.g. vendors, quantities, prices) into internal databases.
● Maintain updated records of purchased products, delivery information and invoices.
● Prepare reports on purchases, including cost analyses.
● Coordinate with warehouse staff to ensure proper storage.
● Answering supplier questions regarding order changes, status, and cancellations.
● Supervise on the daily ordering based on the procurement approval.
● Supervise on delivery control functions and ensures that the ordered products arrive on
time as per scheduled delivery date.
● Communicating with suppliers for changes in shipment, including expedited shipping for
shortages.
● Tracking statuses of orders.
● Coordinating stock control operations with warehouse staff, as well-as the sales and finance departments.
● Analyzing supply chain data to ensure the uninterrupted availability of stock.
● Forecasting supply and demand to prevent overstocking and running out-of-stock (OOS).
● Placing and receiving orders to replenish stocks as needed.
● Tracking shipments and coordinating internal stock transfers, as well as resolving delays.
● Performing regular inventory audits and keeping stock purchasing within budget.
● Maintaining and updating daily shipment records, as well as purchases and pricing
reports.
● Reported on inventory shortages, audit findings and forecasting needs to inform upper
management.
● Ensure accurate and accountable receipt of al incoming supplies and processing of supporting documents.
● Ensure that items are stored in the proper location, rotated and stacked properly.
● Operated forklifts and pallet jacks in alignment with safety protocols.
● Ensure that the monthly & year-end inventory is accomplished according to the
Department and finance procedures.
● Received deliveries and helped to coordinate storage.
● Preparing items for timely dispatch.
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