CWD Document Control Manager
CREEC – AVIC INTL (China) - LTR Project - Light Train Railway Project
Total years of experience :23 years, 6 Months
1 Taking all responsibilities for Document Control work on Civil Work Department.
2 Manage all Active Directory accounts and user access to data repository, plus contractors and subcontractors. Provide training and technical support to the data management system users. Coordinate with third party/client support personnel to determine database configuration and interface development requirements. Tested and implemented upgrades to data repository
application and training for all personnel on ACONEX.
3 Lead efforts of 08-person department throughout ground-up, control and maintain a
document management system for the efficient incoming, distribution and secure central filing
of technical documents to and from the Client, designers, subcontractors, and suppliers plus
vendor data. Ensure that all team members work efficiently by being able to readily access the latest revision of all technical information methods and procedures of document control were implemented across the Project office and in the remote offices.
4 Creating and maintaining all Documentation Register’s for all project Sections.
5 Create a new filing system for soft & hard copies.
6 Tracking of drawings, transmittals and correspondence issued details.
7 Agree documentation procedures and protocol with the Sub contractor & the consultant.
8 Entering Incoming correspondence (Central Documentation) in ACONEX and filing,
Reorganize the departments filing system to facilitate document retrieval and minimize time
searching for files.
9 Sending outgoing E-mails and distributing same to the related departments.
10 Conducts department-wide meetings to maintain two-way communication, problem solving, and information passing.
11 Making Letters & Site Instruction, maintaining files of Monthly & Weekly Progress Reports,
Certificate of Calibration, Monthly Invoices, Vendor data Log, Vendor Specification.
12 Managing Copy Centre & Responsible of Regular Maintenance for All Work Centre Printers
Plotters.
1 Developed and delivered consistent method for creating, categorizing, storing, locating and
retrieving documents and drawings for the project and construction sites. Registered
incoming/outgoing documents, and copied, distributed, and filed all documents. Maintained
Master Document Register and produced transmittals for outgoing technical documentation
organized all documentation for project site, facilitated ease of retrieval of revised documents,
drawings and distributed revisions to appropriate personnel per Distribution Matrix.
2 Maintain complete and updated drawings, specification and/or procedural files, redlines and
as-builts as well as logs, files, expedite and distribution for RFIs, NCRs and DCNs. Tested and implemented upgrades to
data repository application, SharePoint and LiveLink.
3 Manage all Active Directory accounts and user access to data repository, plus contractors
and subcontractors. Provide training and technical support to the data management system
users. Coordinate with third party/client support personnel to determine database
configuration and interface development requirements. Tested and implemented upgrades to
data repository application and training for all personnel on EDMS, SharePoint and e-Builder.
4 Establish and maintain a system for the recording of all controlled documents to meet project
requirements and procedures. Register documentation into the document management
revisions system. Retain a Master Document Register MDR, NCRs RFIs, Change Orders,
Change Notices, and distribute correspondences, technical submittals and drawings in a
controlled manner to meet project requirements and procedures. Maintain an archive of all
received and issued documents. Check acknowledgements of transmittals on a regular basis
and follow up where necessary.
5 Lead efforts of 10-person department throughout ground-up, control and maintain a
document management system for the efficient incoming, distribution and secure central filing
of technical documents to and from the Client, designers, subcontractors, and suppliers plus
vendor data. Ensure that all team members work efficiently by being able to readily access
the latest revision of all technical information methods and procedures of document control
were implemented across the Project office and in the remote offices.
6 Establishes and maintains a procedure to ensure medical records are safely maintained
within the institution, Assumes the responsibility for the management and training of
departmental personnel in the various functions of the department, Assists and participates in
departmental studies and quality projects as indicated, Organizes department
hierarchy/structure in a manner that results in efficiency, effectiveness and responsiveness
7 Conducts department-wide meetings to maintain two-way communication, problem solving,
and information passing
1 Team leader for the Document Controller’s work on sites which consist of 09 Members.
2 Tracking of 6 working projects :
- Mantrac SRL Bumbuna Field Service Facility.
- Mantrac GH Takoradi New CRC Facility Project.
- Mantrac SRL New Facility Project.
- Mantrac GH Takoradi New Parts Distribution Center.
- Delta Kenya Workshop project.
- Mantrac UNA Trading FZE Dubai JAFZA.
3 Creating and maintaining all Documentation Register’s for all above projects.
4 Create a new filing system for soft & hard copies.
5 Help PMO Manager to create Project Management Office procedure.
6 Agree documentation procedures and protocol with the contractor & the consultant.
7 Received electronic documents & distribute it to take the response from the technical office.
8 Ensuring that applicable issues are available to appropriate personnel.
9 Making electronic filing to the E-mails received from the contractor, subcontractors, consultant & The client.
10 Sending outgoing E-mails and distributing same to the related departments.
11 Implementing and maintaining procedures to control the preparation, Review, approval, issue and
Revision of all drawings, documents and data affecting quality.
1 Tracking of drawings, transmittals and correspondence issued details.
2 Encoding and updating all construction drawings, manuals, incoming correspondence, Coming
From Main-Contractor.
3 Handling and filing sensitive documents control drawings, Inspection Requests, Request For
Information, NCR’s, FOR’s, FCR’s Letters, MOM, MIR’s, certification and manual, report and
records.
4 Implementing and maintaining procedures to control the preparation, review, approval, issue and
revision of all drawings, documents and data affecting quality.
5 Ensuring that applicable issues are available to appropriate personnel.
6 Track materials removed from files in order to ensure that borrowed files are returned.
7 Relaying the revision of documents/drawings and actual status of data to all affected persons.
Keeping up to date the Incoming/Outgoing Register.
8 Issuing construction drawings to The Owner & Project Management Company & To The Main
Contractor .
9 Ensuring that all drawings are properly filed.
10 Fixing meetings with clients and preparing minutes of meetings and coordinating with various
department heads, preparing weekly and monthly progress reports.
11 Making Letters & Site Instruction, maintaining files of Monthly & Weekly Progress Reports,
Certificate of Calibration, Monthly Invoices, Vendor data Log, Vendor Specification.
12 Entering Incoming correspondence (Central Documentation) in Dashboard and filing. Reorganize
the departments filing system to facilitate document retrieval and minimize time searching for
files.
13 Sending outgoing Emails and distributing same to the related departments.
14 Agree Documentation Procedures and Protocol with the Client, And Ensure Compliance With
agreed ones.
Position: - Senior Document Controller
Duties: 1 Team leader All Section's (7 Sections) Which Consist of 11 Members
2 Creating And Maintaining All Documentation Register's For All Sections
3 Helping in Documentation System and Numbering For All Departments.
4 Managing Copy Centre & Responsible of Regular Maintainace for All Work Centre Printers & Plotters.
5 Tracking paper And Tuner Quantities for Each Work Centre (Printers) To Control the Use to The
End of Project.
6 Producing Weekly Status Reports For All Documents & Drawings
7 Agree Documentation Procedures and Protocol with the Consulttant and Client, And Ensure
Compliance With agreed ones.
8 Conduct a Periodical Job Chat Review With All My team Members & Report Members Evaluation to Top Manegment
1 Reporting about all items & Distribution For All Drawing For Ship Building & Repair .
2 Make All Gate Passes To Entry Shuwaikh Port (For All Marine Employee ) Coordination With Office Service .
3 Work a Full Program of Tracking Acetylene Gas Filling In Our Company .HEISCO - (Updated Daily).
4 Work Program To Keep Track of All Gas Cylinders In Our company . HEISCO - (Updated Daily).
5 Work Program For The Process of Identifying The Quantity of Fresh Water Are Used By All Ships Parked For Repair In Marine Section (Updated Daily).
6 An acting team leader for Each of The Employees of The Main Store & Toll Room And the employees of Security and Safety Section ( 5 S) - And some of the staff of the Marine Department . And coordination with the Time keepers & Payroll Section .
7 Coordinate An Acting Petty Cash and Accountability of Individuals, And The Organization of Billing And Submission To The Audit Section For Final Revision.
8 Existing Work of Both (MR & SMR ) To consumption of gas In (HEISCO) And coordination with the Procurement Department for the Final Account With (ROC Company) .
9 An Acting Coordination And Filing of paperwork & Delivery Notes To Limit The Quantities of Gases Used Within The department of marine and Outside Projects of Our Company.(HEISCO) (Updated Daily).
10 An Acting Filing For All Invoices Using IN Our Department.
11 Carry Out The Minutes Of Meeting In Our Departement (Marine Shipyard).
12 Punch list documentation works.
1 Control the documentation system and processes starting from the Engineering phase, through Construction, Pre-commissioning up to the Commissioning and Handover of the Project to ensure control, production, retrieval, distribution, review, and revision of all documents administered by the engineering department.
2 Maintain all electronic archival system. Assure filing system is maintained in proper way.
3 Perform general office duties such as typing, operating office machines, and sorting mail.
4 Track materials removed from files in order to ensure that borrowed files are returned.
5 Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
6 Find and retrieve information from files in response to requests from authorized users.
7 Scan or read incoming materials in order to determine how and where they should be classified or filed.
8 Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
9 Enter, record, store, or maintain information in written or electronic/magnetic form.
10 Provide information to supervisors, co-workers, and subordinates by telephone, in writtenform, e-mail, or in person.
" El.Eman company For Import & Export "
Duration 1 May 2002 till 30 May 2006
Duties Computer system
(Taking All Jobs For Computer Maintenance And Network Management For 58 Employee)
" United Engineers Computer Programs "
Duration From January 2000 Till April 2002
Duties Software, hardware And Networks
1) Software & Hardware For Computers.
2) Assembly of Copmuter Components
3) Make Networks For Homes & Offices
4) Maintenance For Netwoks
" Hi-Tec Technology "
Duration 4 monthes. . (Training)
Duties Software and hardware.
" Master Media "
Duration 3 monthes. . (Training)
Duties Software and systems.
" New PC. Planet "
Duration .6 monthes. . (Training)
Duties .Laptops maintainance.
Additional Skills:
Qualification: Computer and Networks Administrator High School: . El-Raml High school. University: Alexandria University.
Institute: . .Alexandria Academy of Tourism & Hotels & Computer Science. Department: ..Computer Science. Degree: . Bachelor of computer science. Grade: V.Good Graduation year: 2004 Graduation project: Networks Grade: Excellent.