احمد سعيد عبد الفتاح عبد الحميد

• Assisting for the Embassy’s Administrative procedures.
• Handling office tasks, such filling, generating reports, setting up for meeting and recording supplies.
• Maintain polite and professional communication via phone, email and mail.
• Provide general administrative and clerical support.
• Maintain electronic and hard copy filling system.
• Responsible for Embassy’s Vehicle Maintenance and related works.
• Booking, Delivering and Picking up the diplomatic Pouch.
• Responsible for the Security of the Embassy, monitoring the Security Guards.
• Collecting and Loading of diplomatic Cargo.
• Welcoming / Dropping off delegations at the airport.
• Applying for permanent and temporary airport passes, and applying Franchise, etc.
• Applying diplomatic ID & Visa extension for diplomats and their families.
• Responsible for Social Insurance of the local staff.
• Paying the Embassy bills “Electricity, Water, Gas, phone lines, faxes, internet, etc.
• Supervising the maintenance works of the Embassy.
• Repairs and service care for the official Machinery “Photocopier, fax, Printers, etc.
• Coordinate chauffeurs, cleaner and gardener.
• Other tasks given by the Ambassador and Officials.

• Provides administrative support and perform numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
• Prepare the daily activity and important documents to be signed by the boss.
• Prepare agenda and collect materials for meetings, speeches, and conferences.
• Determine matters of top priority and handle accordingly.
• Maintain hard copy and electronic filing system.
• Prepares reports by collecting and analyzing information.
• Make an arrangement to attend exhibitions, conferences and seminars inside or outside Kingdom Of Saudi Arabia.
• Follow-up the tender’s advertisements on newspapers and various websites and take the necessary action to purchase it upon the senior management instructions.
• Prepare the required documents to be submitted for the bidder & follow-up with technical department until the submission deadline.
• Prepare the necessary documents for the prequalification of the company at the different ministries.
• Arrange Collection of all tender documents (pre-tender and submission).
• Issue weekly report of all tender closing dates to relevant teams in the business.
• Collation of all the required information & Follow-up with all departments forming part of tender team to ensure timely submission of information required.
• Direct and following up the company representatives at different ministries and organizations to ensure that all the company correspondence had done correctly.

• Provide personal administrative support to the Operation Manager.
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.
• Coordinate work flow and Keep projects on schedule.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Support staff in assigned project based work.
• Make arrangements for meetings, Take minutes of meeting, and put the taken decision into an action plan.
• Relieve management of administrative detail.
• Make and present presentations or proposals.
• Contacting with employees and follow up with them to get all the needed data.

• Answer customers' questions, and provide information on procedures or policies.
• Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and that there is adequate change.
• Compute and record totals of transactions.
• Receive payment by cash, check, credit cards, vouchers
• Sell tickets and other items to customers.
• Checking for the price of products and checking for any discounts or offers.