Procurement Logistics Manager
Aldrees Industrial And Trading Co ALITCO
Total years of experience :17 years, 8 Months
Plan, supervise and control the implementation of all the company purchases of materials, technical equipment, office fixed assets, and supplies, from local and foreign suppliers, and ensure that all orders are received and cleared as per agreed schedules and in a cost/quality effective manner.
• Ensure pre-planning and forecasting of needed items per project.
• Supervises the customs clearance of items purchased from foreign markets.
• Manages Shipping, Planning, and purchasing functions whilst taking hands-on role in ensuring the effective contribution of each of these functions to the overall success of the company.
• Procurement of all materials required by the facility and ensuring correct call-off, timely delivery, and achieving significant cost reduction and efficient supply terms.
• Contributing to the development and achievement of objectives and undertaking any responsibilities associated with that team as required.
• Effective personnel management to ensure optimum team performance is realized.
• To supervise and coordinate all activities of the Procurement department.
• Approval of suppliers and subcontractors.
• Reviewing requisitions.
• Local purchase order approval.
• Review tender summaries before approval.
• Ensure timely action on requisitions and purchases.
• Research markets periodically.
• Evaluation of suppliers.
• Coordination between suppliers, subcontractors, and site.
• Check suppliers’ invoices for completeness and correctness.
• Purchase in a timely manner.
• Preparing procurement schedule.
• Filling of purchase orders and requisitions.
3) General Administrative Duties
• Prepare evaluation reports for Procurement department staff.
• Prepare the future for procurement department needs of resources.
Responsibilities
1) Overseeing of Issuing POs and the contracts (L/C) the following points should be considered:
• Receipt the PR from projects management, branches and request a meeting of the relevant departments to determine procurement priorities.
• issuing the RFQ by ERP, and send to the supplier to quote, after merging all compliant PR in terms of (delivery dates) just to get a good discount.
• Getting an approval from (technical - financial & executive) then immediately send the request for funding shall be sent to the financial management of the group (Treasury section) depending on the nature of the payment process (letter of credit, T.T or CAD)
• Check the value of each item to a comparison between the price in the PI to the last price list for each supplier.
• Negotiate the suppliers to get competitive prices, also getting a payment and freight terms according to company policy.
• Preparing the application forms for issuance of (LC, T.T CAD documents).
• Check the L/C draft before sending the L/C to the beneficiary.
• Following -up with the beneficiary the production schedule to ensuring that the delivery date as per the PO terms (promises date).
2) Overseeing execute the following operations: orders readiness, orders shipping, and distribution activities.
• Following -up the documents required for each PO with the suppliers (conformity certificate, BOL, commercial invoice, COO and packing list).
• Ensure that all documents are legalized by the concerned authorities (Saudi embassy) In the case of the customer from a government.
• In case of a discrepancy on the documents required under L/Cs orders, we must check the reason for each item and ask the supplier and F.F about the reason before accepting or refuse, also send to GM and CEO with a detailed report explained on the reasons for rejection or acceptance, Further, advise the Executive Management of the company's opportunity to reduce the value of the documents.
• Contact the (Saudi Standards, metrology and quality org.) to get Saudi standards to company products just to help our suppliers achieve the required specifications, then issuing the conformity certificate from the local laboratory like (Intertek, SGS, TUV or Bureau Veritas) otherwise, to add the certificate under the item of documents required for the L/C.
Preparing the LCL shipments with F.F according to the priorities of supplies for different projects, to collect the goods from different suppliers and wait until the calculation of the volume estimated container is completed, then confirm F.F that with acceptable price rate or F.F with credit facilities to booking with the first vessel, Usually, ship the cargo under L/C terms and conditions by separate FCL container.
• Checking invoices and shipping manifests for conformity to tariff and customs regulations (HS CODES).
• Perform all custom clearance activities such as following upcoming Shipments, documents transactions, and day-to-day related activities in accordance with the objectives, policies, and procedures.
• Manage material logistics including transportation, warehousing, and the distribution.
• Follow up shipments and documents with the freight forwarders and shipping lines.
• The follow-up to the release of the shipments from Saudi ports with the customs brokers.
• Ensure material is distributed to Business Units, Areas and projects
• Coordinating with the Warehouse to ensure that copy of shipping documents has been forwarded to the warehouse for proper receiving (packing list - all of ERP reports for delivery progress).
• Arranging the transfer of equipment between warehouses and sites.
• Preparing the marine insurance policy.
3) Manage the online company account in Saudi customs to coordinate the below points:
• Daily follow-up of the status of ongoing the customs declaration.
• Update the customs tariff data to projects study & cost estimating department for each item during the study process.
• issuing the undertake letters.
• Follow-up of imports from foreign suppliers, documents transactions and day-to-day related activities in accordance with the objectives, policies and procedures.
• Execute the following operations: orders readiness, orders shipping, and distribution activities.
• Ensuring the delivery as per the requested time and update the concerned stakeholders of the delivery progress.
• Follow up the bank procedures such as issuing L/Cs.
• Negotiate with suppliers to get competitive prices & to reach better payment terms
• Manage material logistics including transportation, warehousing and distribution
• Following up with the Freight Forwarders, couriers and shipping lines for freight quotations and
Price lists for inbound and outbound shipments.
• Ensure the completion of products quotations from the local suppliers.
• Follow up shipments and documents with the freight forwarders and shipping lines.
• Follow-up to the release of the shipments from Saudi ports with the customs broker.
• Examining invoices and shipping manifests for conformity to tariff and customs regulations.
• Ensure material is distributed to Business Units, Areas and projects
• Coordination stores items through the policies and procedures of quality, health and safety
• Actively follow up with suppliers and check the status of shipment deliveries.
• Planning for the disposal of materials and tasks and materials expired
• Coordinating with the Warehouse to ensure that copy of shipping documents has been forwarded to the warehouse for proper receiving.
• Reach Best Freight rate & amending shipping types in order to reach ideal availability with the lowest cost & minimum delivery time.
• Coordinate with procurement-related materials are available in the warehouse and timely delivery to project sites
• Arranging the transfer of equipment between sites
• Care to achieve a reasonable cost for each operation
Responsibilities
• Follow up the import processes from the external suppliers.
• Order quantities required based on the reports of warehouses
• Issuance approval from the medicines policies department and the Egyptian Ministry of Health
• Issuance the certificate of registration from the Department of Pharmacology and prepared the technical documents required from the supplier to getting the certificate in the name of the company.
• Issuance document importer (Registration of importers) and periodic renewal from the Egyptian Ministry of Health.
• Preparing the technical file with suppliers to issuing the certificate of registration (Certificates of CE, Certificate of free sale in the country of origin, certificate of origin and the agency contract) & Renewal of these documents before the expiration date.
• Issuance of the letter of credits in accordance with the PI
• Follow-up shipment documents with the suppliers and the bank and make routine communications to deliver the documents to release the shipments.
• Preparing the marine insurance policy.
• Completion of the release with the Ministry of Health after matching the analysis of samples by the members of the Department of Pharmacy.
• Delivery the shipment to the warehousing section and provide the documents support of the final release (customs declaration - final release minutes from the pharmacy department).
• Provide all the health permits to the Sales department (necessary) before proceeding with normal sales procedures.
Responsibilities
• Follow up the import processes from the external suppliers.
• Order quantities required based on the reports of warehouses
• Issuance approval from the medicines policies department and the Egyptian Ministry of Health
• Issuance the certificate of registration from the Department of Pharmacology and prepared the technical documents required from the supplier to getting the certificate in the name of the company.
• Issuance document importer (Registration of importers) and periodic renewal from the Egyptian Ministry of Health.
• Preparing the technical file with suppliers to issuing the certificate of registration (Certificates of CE, Certificate of free sale in the country of origin, certificate of origin and the agency contract) & Renewal of these documents before the expiration date.
• Issuance of the letter of credits in accordance with the PI terms and conditions.
• Follow-up shipment documents with the suppliers and the bank and make routine communications to deliver the documents to release the shipments.
• Preparing the marine insurance policy.
• Completion of the release with the Ministry of Health after matching the analysis of samples by the members of the Department of Pharmacy.
• Delivery the shipment to the warehousing section and provide the documents support of the final release (customs declaration - final release minutes from the pharmacy department).
• Provide all the health permits to the Sales department (necessary) before proceeding with normal sales procedures.
73%
