Aida Mahfoud

-prepare and publish all job advertisements on Bayt or the news paper.
-CV screening and shortlisting
-calling shortlisted candidates for exams and interviews and conducting the interview .
-sending the job offers and collect all employment related documents
-prepare the employment contracts and update HOMERE ( the HR SYSTEM)
welcoming new employees and provide them briefings and orientation, prepare all the needed documents for boarding new joiners such as the internal regulations - code of conduct- HR policies ...
-prepare all employees letters
-organize training, booking the venue, preparing the printing maritals, contacting the participants and provide them with accommodation if needed .
-update the staff if the field if any updates in the NS policies .
-health insurance responsible for employees
-monitor employees annual and sick leaves and update the supervisors
-prepare salaries by collecting the the payslip variables using HOMERE ( HR system)
-preparing monthly social security reports for new joiners or leavers
- preparing annual income tax report .
-presenting MSF regulations and policies in case of any conflicts between staff
-performing other HR duties as requesting for the HRCO

• prepare salaries using HOMER (HR system)
• focal point with Medical insurance company follow up with employees regarding insurance issues
• Prepare and follow up visa applications for all international and national staff traveling on project related activities. to be discussed if shall be part of responsibilities or not
• Ensure proper follow-up of HR administration related to National Staff in general and to international staff arrivals/departures and stay.
• Take responsibility for all correspondences and file administrative documents
• Make all administrative information available to the staff (posting, meeting, …)
• Ensure continuous communication with HRCo.
• Help preparing letters to local authorities (i.e., ministry of labour
• Communicate HR policies and procedures to international staff
• Prepare EoM forms and ensure that the return flight is changed accordingly
• Tracking Expats Annual leave.
• Prepare Expats & Visitors Periderm
• Double check on Final downexpat on monthly basis
• Organizing training and conferences venues
• Update Expats overview Boards
• Prepare MOH letter for Med Expats

 1. Perform typing and MS Office duties .
 2. Receives and sorts incoming mail; ensures that supervisor is aware of items of special interest
 3. Carry out routine actions requiring the gathering and compiling of files and other information, contacts other organizations, departments and units to obtain material or information as required
 4. Maintain and update a computerized system of all incoming and outgoing documents and information and follow-up with internal staff
 5. Monitor the schedule of supervisor and arranges for meetings and appointments screens visitors and telephone calls, brings forward matters to the attention of supervisor, including deadlines and pending matters and handles routine correspondences, as required.
 6. Assists in the preparation of the budget record, prepare the official mobile phone bills and distribute them for the employees and send the deduction to HR
 7. Maintains inventory records of equipment, furniture and other supplies .

 Responsible for payroll anagement

 Responsible for follow up on customers' orders
 Preparing, issuing and collections of customers bills
 Follow up on collections
 Prepare & follow up on commercial correspondents with suppliers
 Maintain bank correspondents & transfers

 Responsible for preparing payment & receipt vouchers
 Preparing period closing necessary journal vouchers
 Preparing financial statements