Aileen Dela Cruz

• Review, audit and process employee expense claims, corporate credit card expenses, duty travel advances and petty cash replenishment in accordance to company policy
• Prepare monthly payroll report for employee reimbursement and deduction
• Prepare monthly accrual for staff expenses and credit card expenses
• Respond to employee related queries
• Review all invoices for appropriate documentation and approval prior to payment
• Register invoices non-PO items and PO items (3-way matching)
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed

• • Handle Outstation set of books \[Australia, Cyprus, Greece, Ireland, Kuwait, Philippines, Seychelles, Switzerland\]
• Prepare bank reconciliations for 15 Disbursement and 21 Collection Accounts and coordinate to clear bank open items to Outsource Team
• Post Payroll related entries \[Payroll JV’s and Staff Accruals\]
• Review actual cost to ensure it is as per budget allocations and post necessary adjustment required
• Pass amortization entries and accruals to record expenses for the month
• Prepare month end reports for Prepaid Accounts to be submitted to Head Office GL Team

• Process invoices received from Centralized Station Offices \[Abu Dhabi, Switzerland, Lebanon, Netherlands, Seychelles, Sri Lanka\], review and post 3-way match entries of the Purchase Order, Goods Receipt Note and Invoice in Oracle ensuring VAT recoveries.
• Review items billed against items ordered and received and reconcile variances with proper coordination within the company and vendor
• Invoice booking for major consolidated vendor for invoices of In-flight items
• Prepare vendor reconciliation
• Assist for month end activities completing report for unaccounted transactions
• Review aging report to ensure payments are as per contractual obligation

• Receive invoices thru Aconex, review and post three-way match entries \[Purchase Order, Goods Receipt Note, Invoice\] in Oracle R12
• Resolve queries relating to discrepancies between invoices and purchase orders
• Reviews final settlements and staff expense claims are recorded as per company policy
• Submit contractual related to Commercial Department for approval
• Facilitate advance settlements to ensure liabilities are recorded properly and reduce open PO commitment
• Participate in accurate and timely monthly, quarterly, and yearly close
• Ensure financial records including journal entries and supporting documents are maintained and all financial deadlines are met
• Responds to inquiries from internal department, suppliers and consultants regarding payment status

-Attend to staff and operatives welfare issues such as Accommodation, Food, Leave Application, Medical, Safety, Training, Travel Details and Transportation
-Administrative forms implementation and database maintenance
-Preparation and submission of administration reports; daily, weekly and monthly also custom report for Commercial, Planning and Safety Departments
-Supervising Administration Staff, Timekeepers, and Office Assistants
-Report to the Project Leader regarding issues of the department Ensure all administrative forms being utilized
-Prepare weekly timesheet for the Department to be signed by the Project Leader
-Maintains and update department database
-Prepares and distribute meeting minutes of the Department Heads
-Organize and facilitate Team Building Activity
-Preparation of correspondences thru Primavera Program
-Gatekeeper for the Public Realm folder at the shared drive
-Assist Department Heads arranging telephone interviews and prepare beforehand candidate assessment form

-Promoted as Brokers’ Coordinator from Marketing Staff four months after joining the company
-Formulate a system to promote company projects and increase number of sales and target market
-Study and submit recommendations concerning sales status versus competitors
-Develop a program to promote total customer satisfaction by utilizing feedbacks and comments
-Give encouragement and continuous education by conducting informative project presentation
-Ensure sales paraphernalia are available for release
-Ensure the activities during project launching are properly executed
-Prepare reports for pre-selling and during selling period, brokers and agents sales status

-Monitors Account Executive’s weekly and monthly attendance
-Prepare Outright Meeting Schedule and Agenda
-Update Customers Master List and update the list of artist with sponsorship
-Monitor booking of sale items and sales on consignment of jeans
-Monitor the replenishment and ordering for Open P.O. customers
-Accomplish the Daily Delivery Reports (DDR) with coordination to warehouse
-Prepare booking reports
-Review booking of new styles released
-Handles customer inquiries and Sales Representative hiring
-Assist for effective collection process by generating reports of outstanding accounts per customer
-Reports directly to the Department Head