Ajit Jacob

Company is dealing with installation, commissioning and maintenance of Fire Alarm, Fire Fighting, Security, Electrical & HVAC Systems.


CURRENT SKILL SET

ADMINISTRATIVE DUTIES:
Verification of documents,
Fielding queries from customers and prospective clients,
General supervisory duties involving training and evaluation of new employees.
Preliminary interviews and Initiation procedures for new employees.
Responding to routine correspondence addressed to the company.

COORDINATION DUTIES :
Coordinating between the engineering staff, Management & customers.
Follow up of customer complaints and emergency situations.
Kuwait Fire brigade inspection with engineers.


DATA ENTRY/ DATABASE SUPPORT ACTIVITIES:
Scheduling of periodic maintenance visit and confirmation of visits
Analysis reporting based on the shortfalls in the maintenance routines.
Quotations based on the visits & required work in the fire protection system
Entry of the quotation details, Invoice details and submittal status in the database.
Bill of Quantities for Maintenance Projects.

FINANCIAL DUTIES:
Local Purchase Orders & Invoicing in Focus RT
Financial Pending statements and other Statements in Focus RT as required.
Price evaluation of specific items and negotiations for getting better quotes.


SUPPORT ACTIVITIES:
Correspondence for the other departments - HVAC, Electrical when required.
Quotations for Variation Order/Spare Parts & Refilling of fire extinguishers.
Follow up of quotations for approval.
Submittal to the management and forwarding to the engineers after instructions.
Filing and retrieval of documents

A leading company focused on the development and marketing of refrigeration gases, rare gases use in the manufacturing processes of plastics, synthetics and life saving medicines and equipments.

Job Description : Report to the Managing Director, providing full range of administrative support in the areas of Marketing, Sales and product development function.

Initially assigned to the Management Information Systems (M.I.S) Department.
Handled enquiries and confidential privileged data.
Performed routine tasks such as data entry, billing and filing.
Computerized backup and restoration of data for the MIS data.
Handling all correspondence regarding product information, pricing and delivery schedules.
Preparation of official documents and quotations for clients.
Ensuring zero-error accuracy of contents and data.
Handling incoming mails
Responding to routine correspondence whenever appropriate.
Screening and fielding all incoming phone calls for Management.
Co-ordination and decimation of the official information.
Administrative support to other departments
Maintaining highly confidential files involving salary and performance evaluation rating
Implementing organizational change procedures with follow up and co-ordination.