HR & HRIS Specialist
Alghanim International Saudia for General Trading & Contracting Co. Ltd
مجموع سنوات الخبرة :10 years, 4 أشهر
Recruitment & Staffing:
- Talent Acquisition: Identifying and recruiting top talent.
- Job Posting: Creating and posting job listings.
- Resume Screening: Reviewing resumes to shortlist candidates.
- Interviews: Conducting in-person and virtual interviews.
- Reference Checks: Contacting references to verify qualifications.
- Contracts: Preparing Offer, Joining, and Employment Contracts.
- Onboarding: Welcoming and integrating new employees.
Payroll:
- Payroll Processing: Accurate and timely payroll processing.
- Deductions & Benefits: Handling deductions and benefits.
- Payroll Audits: Auditing for accuracy.
- Overtime Calculation: Calculating and processing overtime pay.
- Bonuses & Incentives: Managing bonus and incentive payments.
- Payroll Reporting: Preparing and analyzing payroll reports.
- Payroll Compliance: Staying compliant with laws.
- Payroll Records: Maintaining records for auditing.
- Salary Transfer: Preparing salary bank files.
HR Operations & Administration:
- Transactions: Leave plans, settlements, encashments.
- Visa & Air Tickets: Managing visas and travel.
- HR Support: Providing HR-related guidance.
- Policy Development: Creating HR policies.
- Record Keeping: Maintaining employee data and records.
- Org Charts: Preparing and updating org charts.
- Communication: Preparing HR-related communications.
- Accommodation & Transportation: Arranging for employees.
- Forms & Templates: Designing HR documentation.
HR Legal Compliance:
- IQAMA, MUQEEM: Handling iqama-related tasks.
- MUDAD: Managing Mudad Salary files.
- GOSI: Adding, updating employees in GOSI.
- QIWA: Creating/updating contracts on Qiwa.
Attendance:
- Attendance Management: Monitoring and recording attendance.
- Absence Tracking: Managing leaves of absence.
- Attendance Policies: Enforcing policies.
- Timekeeping Systems: Implementing systems.
- Leave Accrual: Calculating leave balances.
- Shift Scheduling: Managing work schedules.
- Attendance Reporting: Generating attendance reports.
- Biometric Systems: Implementing attendance systems.
Employee Relations:
- Employee Counseling: Providing guidance.
- Conflict Resolution: Resolving workplace conflicts.
- Employee Feedback: Collecting and addressing feedback.
- Grievance Handling: Managing complaints.
Medical Insurance Management:
- Purchase & Renewal of Group Health Insurance.
- Quotation comparison and negotiations.
- Handling insurance updates and claims.
- Resolving insurance issues.
Exit Management:
- Resignation Processing: Handling resignations.
- Clearance and Verification: Preparing Experience Letters.
- Exit Interviews: Conducting feedback interviews.
- Offboarding: Arranging Exit Visa, Air Tickets.
HR Reports:
- Payroll summary, leave history, attendance reports.
- End of Service Provision to accounts.
- Employee cost, headcount, performance reports.
- Daily, Monthly, Absenteeism, Overtime reports.
- GOSI cost allocation by Employee, Department, Project.
- Yearly salary increment proposal based on Market Salaries.
- Technical Support: Providing HRMS system support, resolving user queries promptly and professionally.
- Configuration: Setting up HRMS per company policies, including payroll, salary components, leave types, and EOS formulas.
- Data Management: Maintaining accurate and complete employee data in company profiles and master employee files.
- Time Management: Designing calendars, holiday schedules, and time settings in the HRMS system.
- Training & Support: Offering end-user training for HRMS tasks like payroll and leave processing.
- Workflow Management: Configuring and maintaining workflows, business rules, and notifications for optimal HRMS functionality.
- Technical Issue Resolution: Collaborating with developers to troubleshoot and fix technical issues, including backend changes.
- System Updates: Staying current with HRMS updates and features, assessing their relevance, and implementing as needed.
- Audits: Regularly auditing the HRMS system for data accuracy, security, and legal compliance.
- Purchase and renew insurance policies for Property All Risk (PAR), General Liability (GPL), and Business Interruption (BI) to cover the company's building, services, and business.
- Purchase and renew Group Health Insurance / Company Motor Insurance.
- Collect and compare quotes, negotiate pricing and offers, and prepare firm orders and tabulations for management approval.
- Handle requests for claims, refunds, and reimbursements.
- Monitor all company group insurance policies and renew them before they expire.
- Organize training sessions for department heads and staff with insurance companies to provide guidance on maintaining safety measures during work to avoid any potential risks.
- Contact insurance companies to follow up on pending insurance approvals for workers.
Landsea Trading & Contracting Co. Ltd, Jubail, Ksa
HR & ADMIN EXECUTIVE AND IT SUPPORT
Recruit and hiring of potential employees according to departmental requirements, scheduling for interview and shortlist for technical interview.
Prepare employee offer letter, contract, job descriptions and assign new employees to respective divisions.
Conducting on board formalities.
Monitor and renewal of employee’s iqama before expiring.
Issuing insurance and fulfilling medical requirements.
Issuing employee bank payroll account.
Issuing employees air tickets, arrange drop and pickup.
Arrange employee’s food, accommodation and transportation.
Collecting Time sheets from various department and record in ERP system.
Processing of PAYROLL and submitting to accounts department.
Generating employee’s end of service settlements.
Preparation of employee’s notices, appreciation letter, suspension & termination letter.
Monitor employee’s track records.
Maintain employee’s database.
Resolve employees’ issues and encourage them for better production.
ADMIN EXECUTIVE
Along with major responsibilities mentioned above, Supported as Admin Executive with following major job roles.
Accessing all activities related to Ministry of labour ( Maktab Al Amal https://www.mol.gov.sa ) system such as sending and accepting Tanazul requests, issuing work permits (Leavy), changing professions, Reporting run away employees, uploading WPS (Wage protecting Systems) etc.
Monitor and renewing iqama, Changing sponsorships, issuing final exit and reentries for active workers through Muqeem (https://muqeem.sa )
Securing company legal documents such as CR, A of A, Resolutions, Licenses, and certificate related to GOSI, Saudization etc.
Monitor and renewal aforementioned company legal documents before expiry of one month.
Adding and removing employees from GOSI through https://www.gosi.gov.sa
Monitoring of vehicle istimara, insurance, MVPI and issuing vehicle authorizations to employees through https://www1.tamm.net.sa
Securing company confidential, contract, legal documents and agreements related to business operation.
Booking and receiving delivery of consignments through https://mydhl.express.dhl
Arranging meetings and preparing MOM and circulating to attendees.
Ensuring office supplies are in stock and ordering and keeping stock of office supplies before finishing.
Maintaining office assets records.
Ensuring payment of utility bills such as telephone, internet, electricity etc on time.
Ensuing with vehicle dept. for proper periodic inspection of company vehicles.
IT SUPPORT
Providing IT support to ensure all IT related operations are working smoothly.
Installation and configuration of SQL server, Backup company database regularly and ensuring undisturbed connections from the server to client system.
Establishing remote Client to ERP server connections through dyndns.
Installation and configuration of ERP on client side.
Design user privileges based on user job positions.
Communicating with ERP Developer and resolving issuing encounter during working.
Introducing and providing demonstration to new users.
Attending users’ issues and providing solutions and guidelines.
Managing company website, creating or modifying website content through cpanel.
Managing company email server on Microsoft admin center ( https://login.microsoftonline.com ) and plesk server (https://md-plesk- web9.webhostbox.net).
Renewal of website domain, hosting server and email services on time.
Creating virtual meeting rooms on Microsoft teams and providing the access to attendees.
Installation and configuration of local intercom inside the office.
Nawaf Mattar Al Adwani & Partners Trading Cont. Co
ADMIN OFFICER
Worked as admin officer to Finance department from 2017 to 2018.
Initiate and execute bank transfers upon approved division request.
Update bankbook on daily basis.
Maintain bank accounts operational state.
Account opening & Yearly updation
Issuance or clearance related Letter of Credit LC / Bill Discount / Letter of Guaranties documents.
Preparing commercial invoice and other documents to release receiving LC and Bill Discounts.
Preparing company correspondence letters & maintain company documents such as Finance Audits, CR, Article of Association, VAT Certificates etc.
Handling Finance Department Email.
Monthly VAT return filing in www.vat.gov.sa.
Installation of ERP on client systems and backup SQL database.
PROCUREMENT OFFICER
Worked as procurement officer in civil and mechanical project from 2016 to 2017. Major objective is to find and procure project materials at best price and to be delivered on time.
Research potential vendors
Compare and evaluate offers from suppliers
Negotiate contract terms of agreement and pricing
Track orders and ensure timely delivery
Enter order details (e.g. vendors, quantities, prices) into internal databases
Maintain updated records of purchased products, delivery information and invoices
Prepare reports on purchases, including cost analyses
Monitor stock levels and place orders as needed
Coordinate with warehouse staff to ensure proper storage
Maintain records of goods ordered and received.
Locate vendors of materials or supplies, and interview them in order to determine product availability and terms of sales.
Prepare and process requisitions and purchase orders for supplies.
Control purchasing department budgets
SALES & MARKETING EXECUTIVE
Worked as Indore & outdoor sales executive from 2014 to 2016 and could be a part to achieve a good business volume in monthly basis.
Welcoming customers by greeting them & offering assistance.
Advises customers by providing information on products.
Document sales by creating or updating customer profile records.
Processes payments by totaling purchases, processing checks, cash, and store or other credit cards.
Contributes to team effort by accomplishing related results as needed.
Organizing sales visits
Demonstrating and presenting products
Establishing new business
Maintaining accurate records
Reviewing sales performance
Negotiating with customers
Aiming to achieve monthly and annual targets.
Successfully Completed Master Diploma in Software Engineering from institute of Network Systemz, India. Full stack web and desktop application skills learned in .net technology and SQL server.
Successfully completed Bachelor of Computer Application (BCA) from Madurakamaraj University and obtained equality certificate from Mahatma Ghandi University, India.
