Procurement Specialist
ELAN Qatar
Total years of experience :11 years, 2 Months
• Assure that all procurement activities (RFP’s, RFQ’s, RFI’s AMC’s SLA’s) are performed in a fully professional, transparent, and ethical manner, and in line with procurement policies and conditions of the company's P&P’s and DOA (Delegation of authority). • Assist with the development and maintenance of standardized tender templates (RFP doc) and documentation. • Complies and maintains a list of qualified vendors, especially as related to planned tenders. • Assist in the preparation of initial tender documentation and coordinates obtaining the required approvals with Tender committee for floating the tender. • Provide advice on the procurement activities of the Project and the contract & vendor management services including arrangement for proper inspection, ensuring compliance with terms and conditions of contracts, risk assessment, assisting in contract amendments, and ensuring completion of works and delivery of goods. • Facilitate negotiations of prices and terms of the goods/ services to be acquired. to ensure that organization’s interests are best represented, and best offers are received. • Assist in managing the entire procurement process and execute day-to- day procurement functions such as: verify the technical specification or terms of reference, prepare and launch tender documents, RFQs, RFPs, RFIs, arrange and facilitate vendors' site visits, respond to written queries or requests for clarification, facilitate evaluation panel, prepare evaluation reports, carry out price benchmark analysis, prepare and award contracts, notify about contract award with suppliers. • Assist in providing consultation on ad hoc procurement processes to support business units that experience difficulties throughout the procurement chain. • Perform any other work-related duties assigned by the Group Procurement & Contracts Manager.
Responsible for sourcing, negotiating of pricing for all materials/services available locally and internationally. Responsible for monitoring, implementing and review of procurement systems, procedures and policies. Conducts yearly review of procurement policies with senior management and other stakeholders in Qatar to provide recommendations, amendment based on the dynamic environment and return of experiences for the past year to SUEZ Regional head office. Manage the accreditation of all strategic suppliers. Create and Establish Blanket Purchase Orders, Framework Agreements and bulk commodity pricing agreements to ensure cost savings. Prepares, monitors and review progress of the contractual agreement, resolves any issues that may arise (including but not limited to variation, contract extension, etc.) and maintain procurement record to ensure accuracy of each document. Responsible for development of cost savings solutions, benchmarking tools to attain best price and quality of requirements. Evaluates Supplier’s performance to ensure and achieve higher service standards of the requirement. Coordinate and liaise with shipper and forwarders on deliveries from international purchases including but not limited to finding the best incoterm and review of all documentation required. Conducts continuous market research to identify new potential suppliers based on the end-user requirements. Responsible to keep up to date the systems & files for all purchase request, orders and follow up records. Provides systematic purchase document controlling for reporting. Provides weekly report status of PRs processed and POs generated along with the calculation of savings over spent ratio and deliveries scheduled. Monitor and achieve assigned KPIs in line to support department and company objectives. Conducts site visit to supplier’s facilities to ensure that all company accredited suppliers are in line with SUEZ standards and are capable to provide quality materials and services. Coordinates to all department and section work for all purchasing related issues. Liaises with Finance Group and suppliers for any issues regarding deliveries and payments.
Responsible for planning, monitoring the complete procurement or purchasing of
building materials as per the norms & guidelines of the Company.
The role covers sourcing, negotiation of contracts and strategic supplier
management.
Preparing & Issuing RFQs based on the Technical inputs received from
Engineering team and invite offers from shortlisted vendors.
Coordinating with engineering team for conducting Technical meeting if required.
Follow up with the Vendors for obtaining timely Bid offers.
Co-ordinating with the Engineering Team for Technical evaluation of the offers.
Evaluating the offers commercially, and thus finalizing the terms & conditions;
securing items within budget and in compliance with regulatory requirements.
Arranging recommendations for approval from concerned authority for placement
of Order.
Arrange to issue LPO /Contract.
Tracking the status of the Order.
Maintaining purchasing information, files and records (e.g. Requests for Proposal,
purchase orders, vendor files, etc.)
Ensuring timely submission of documentations for approval as per PO terms.
To review / assess technical specification, BOQ (Bill of Quantity) to determine
suitable vendors and suppliers for the procurement of construction materials like
rolling shutters, sectional doors, sliding doors, parking barriers etc..
Ability to analyze and evaluate all purchasing requisitions to ensure clarity and
completeness in description of material and equipment.
To review vendors and suppliers quotations to determine best price and deliver
date.
Ability to prepare and issue requests for quotations to qualified vendors as per
companies approved vendor list.
To review quotations of identified technical and commercial specifications
received from the vendors and suppliers.
Prepare comparative analysis documents related to specs, price, delivery
conditions and mode of transportation.
To prepare & issue purchase orders in accordance with selected suppliers, price
and technical specifications.
Strong negotiation skills with suppliers to ensure that target prices, company’s
terms and conditions are met.
Detailed planning and reporting activities related to procurement.
Maintain a proper track record on the stock placed and prepare the monthly
purchase report to the manager.
Create and Implement KPI related to Procurement activities.
Negotiate with vendors for improved pricing and delivery.
Follow up orders with suppliers and shipping arrangements.
Coordinate with freight forwarders for proper documentation and ensure timely
delivery.
Tracking Orders and international shipment in time.
Monitoring Stock movements fix and maintain re-order levels.
Develop Strong relationships with other functional groups.
Oversee all inventory and equipment purchases, identifying areas of potential
savings.
Prepare team Material Import Planning Format report and Management
Information System reports for head office and keeping supplier records.
Techno-commercial bid preparation which involves: -Review of project
specifications, data sheets and process sheets.
Identifying key deviation in the specification which is acceptable to the end user.
Work closely with Supply Chain, Logistics, Engineering / Design to optimize
solutions and costs.
Respond to technical clarifications or make arrangements to attend technical
discussions depending upon the requirement of the project.
Responsible for the contract Management.
Coordinate the submission of Pre-qualification & Expression of Interests(EOI) to
Contracts/End Users.
• Installation, commissioning and maintenance of the access control and CCTV systems.
• Configuration of the NVR and the IP camera software.
• Maintenance of security surveillance of the office.
• On site supervision on the work of other CCTV technicians and up to date communication with the office regarding the daily task.
Btech in ECE
X11th CENTRAL BOARD OF SECONDARY EDUCATION 2006 65.00
Xth CENTRAL BOARD OF SECONDARY EDUCATION 2004 80.00