Akbar Hussain

Train the Staff and Document Controllers on Aconex Use as per approved project’s assurance plan.
 Upload the Technical Project documents to the Aconex.
 Receiving the technical documents from the designer consultant/contractor, review them as per the client’s quality assurance policy and further distributing to the team.
 Coordinate with the consultants and contractor teams for any correction in their technical submissions.
 Transmit the documents to the other stakeholders of the Project via Aconex transmittals.
 Distribute the documents via Aconex using the Workflow Transmittal feature of the Aconex.
 Distribute the documents for review/information via Aconex mails.
 Ensure that the documents are distributed as per the Project’s Document Distribution Matrix.
 Finding the documents via Aconex search and furnishing the same to the project team when required.
 Generating Reports on the status of the documents and distribute these to the project team.
 Creating workflow in Aconex for each discipline documents subjected to the related reviewer for their approval and comments.
 Prepare documentation and status reports of the project documents.
 Assisting in the preparation and revising the Document Control Plan, Numbering Sequences and Guideline as per project requirements.
 Liaise with different departments in arranging for training of personnel to ensure proper utilization of document control PMIS systems.
 Responsible for quality assurance for all incoming and outgoing documents (electronic or hard copy).
 Responsible for strict adherence to document control procedures.
 Maintain an accurate filing system for all project related records.
 Expedite the review, signature approval, and release of contractor/supplier and internal documents.
 Ensure all project documents and technical documents are logged efficiently.
 Periodically provide reports (Log Reports, Status Reports, etc) to the Project Director and Client Project coordinator Engineer.
 Assisting other day life task given by the Project team.
 Completion of Project Historical document’s data migration into Aconex.

Responsible for creating the templates for design documents, drawings and reports.
 Allocation of specified reference number to the drawings and design documents.
 Coordinating with the project design team about the completion of various design reports and drawings.
 Preparing the Project schedule in Microsoft Project and updating it on daily bases.
 Arranging the meetings with project and governments stakeholders regarding LUP, utilities, and for other engineering aspects.
 Preparing and distributing the meeting agenda with the help of engineer’s coordination to the stakeholders.
 Taking meeting minutes of the internal and external meetings.
 Collecting of the design documents from different discipline engineers and keeping them in the right directory of Tender package.
 Drafting, formatting and aligning the letters, reports, meeting minutes and engineer’s questionnaires and their review outputs.
 Preparing the transmittals for documents submission to the client.
 Follow up with client regarding the status of the submission.
 Uploading and sharing the design documents to the Microsoft Teams directory and ShareFolder and distributing those to the correspondents.
 Assisting the design team in daily tasks as directed.

Responsible for the preparation of technical documents management plan for the final as-built document submissions to the KAUST Technical Library.
 Responsible for the preparation of hardcopies indexing system in the technical library for easy traceability.
 Receiving of the as-built documents submissions from contractors.
 Uploading and superseding of the electronic copies of the technical documents to the internal EDMS software of the technical library named D2 Smart Client.
 Providing user control access to the various department engineers for reviewing the documents for any facilities and maintenance work at various buildings and utilities infrastructure.
 Providing of latest version of the as-built drawings and documents to the Project Management and Contractor’s engineers upon their request approvals from the KAUST Managers.
 Assisting the Facilities Management department of the University by providing them with the latest drawings for the maintenance or upgradation activities.
 Preparing weekly and monthly status report about the as-built submission.

Create Aconex Accounts and Monitor the Access Rights of the Users.
 Train the Staff and Document Controllers on Aconex Use as per approved company’s quality assurance plan.
 Adding Companies & Contacts - Add and inviting a new onboard Company, Access the Aconex application, choose the companies from within the project.
 Upload the documents (Correspondence, RFI’s, Submittals, and Reports etc.) to the Aconex.
 Transmit the documents to the other stakeholders of the Project via Aconex transmittals.
 Distribute the documents via Aconex using the Workflow Transmittal feature of the Aconex.
 Distribute the documents for review/information via Aconex mails.
 Ensure that the documents are distributed as per the Contract Document Distribution Matrix.
 Find the documents via Aconex search and furnishing the same to the project team when required.
 Generating Reports on the status of the documents and distribute these to the project team.
 Creating workflow in Aconex for each discipline documents subjected to the related reviewer for their approval and comments.
 Prepare documentation and status reports.
 Working side by side with Contract Administrators department regarding all incoming and out- going correspondences.
 Prepare and revise Document Control Plan, Numbering Sequences and Guideline as per project specifications.
 Liaise with different departments in arranging for training of personnel to ensure proper utilization of document control systems.
 Responsible for quality assurance for all incoming documents (electronic or hard copy)
 Responsible for strict adherence to document control procedures
 Maintain an accurate filing system for all project related records.
 Expedite the review, signature approval, and release of supplier and internal documents.
 Ensure all project documents and technical documents are logged efficiently.
 Periodically provide reports (Log Reports, Status Reports, etc) to the Project Director and Client Project coordinator Engineer.
IT/Network Support: Apart from normal day to day document controlling at Project, I am also responsible for IT technical support to our team in site office.
 Responsible for quality assurance for all incoming documents (electronic or hard copy)
 Setting up the office computers for team.
 Liaising with office contractors, including IT service providers & building maintenance as required.
 Coordinating all operating systems including ensuring that telephones, computers, printer, scanner, fax machine, Xerox machine, binding machine and laminating machine, recycling, etc are kept in good working order, including maintaining supplies for operating systems and arranging technical support when required.
 Setting up outlook company’s emails configuration for the project team.
 Installing company approved programming software on the PC Systems and Laptops for Team members.

Creating Aconex Accounts and Monitoring the Access Rights of the Users.
 Training the Staff and Document Controllers on Aconex Use as per approved company’s quality assurance plan.
 Adding Companies & Contacts - Add and inviting a new onboard Company, Access the Aconex application, choose the companies from within the project.
 Uploading the documents (Correspondence, RFI’s, Submittals, and Reports etc.) to the Aconex.
 Transmitting of the documents to the other stakeholders of the Project via Aconex transmittals.
 Distributing the documents via Aconex using the Workflow Transmittal feature of the Aconex.
 Distribute the documents for review/information via Aconex mails.
 Ensure that the documents are distributed as per the Contract Document Distribution Matrix.
 Finding the documents via Aconex search and furnishing the same to the project team when required.
 Generating Reports on the status of the documents and distribute these to the project team.
 Creating workflow in Aconex for each discipline documents subjected to the related reviewer for their approval and comments.
 Prepare documentation and status reports.
 Working side by side with Contract Administrators department regarding all incoming and out- going correspondences.
 Prepare and revise Document Control Plan, Numbering Sequences and Guideline as per project specifications.
 Liaise with different departments in arranging for training of personnel to ensure proper utilization of document control systems.
 Responsible for quality assurance for all incoming documents (electronic or hard copy)
 Responsible for strict adherence to document control procedures
 Maintain an accurate filing system for all project related records.
 Expedite the review, signature approval, and release of supplier and internal documents.
 Ensure all project documents and technical documents are logged efficiently.
 Periodically provide reports (Log Reports, Status Reports, etc) to the Project Director and Client Project coordinator Engineer.

Work with the Project Controls Manager and Documents Manager to develop, implement and maintain Document Control systems for a high-volume, high-paced office without disrupting the normal day-to-day workflow.
 Provide highest level of administrative support to Project Manager and project team in KAPSARC through Primavera Contract Management.
 Upload the Documents to PCM and Generate Reports
 To monitor the receipt, registration, filing, copying, and general document control activities in the technical documentation section.
Approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required.
 Coordinate flow of information between central document control function and project document control.
 Preparing Transmittals and Submittals for Drawings, Material Submittals, Method Statement, Inspection Test Plan and Checklist and Technical Query.
 Keep track of all correspondence documents and update them on regular basis.
 Responsible for generating document management reports as needed by management.
 Participate in the organization and maintenance of a comprehensive library of business and technical reference documents.
 Generate systems and processes for arranging document catalogues, packing, and long- term storage or disposal of project documents at time of project closeout.
 Daily and weekly reports to Project Manager and among various departments.
 Scanning, filling, updating, sorting, distributing of documents in proper channel.
 Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
 Coordinate with Client regarding the day to day Program’s works.
 Preparing Management Monthly Quality Report on monthly basis to track the progress of quality related issues of project.
 Working closely with sub-contractors and keep them updated relating to all Quality related documents.
 Compile and archive all the documents in systemic manner and label them according to the company guidelines.