Material Co-ordinator
EQUATE Petrochemical Company
Total years of experience :25 years, 8 Months
Maintenance, contract. Job Responsibilities:
•Assisting Planning team for arranging the required materials for the day-to-day plant maintenance activities.
•Make reservation for Store Stock materials and follow-up with Marshallers / inventory co-ordinators for timely delivery / re-ordering of Stock materials.
•Sourcing the locally available materials to support the unit urgent requirements and delivering goods on time.
•Raising purchase requests with clear description of materials which are not in store stock.
•Follow up with PD / Vendor for attaining a quotation in time for new material procurement and services.
•Evaluating the vendor's quote and follow up with SME's for technical approval of the quote for P.O processing.
•Follow up with PD, Vendor and freight forwarder for timely delivery of the material.
•Raising vendor's query for delivery discrepancy and follow up to clear the delivery discrepancy.
•Inspection of materials to confirm the quantity and quality of the material received.
•Initiate and follow-up for re-conditioning materials like Seals, Motor & Equipment Spare Parts.
•Evaluate the non-utilized materials and initiate the return / IR - material process.
Services Department (ESS) Job Responsibilities: 1. Evaluate the Job request from Stake holders and float the enquiry to Concern Contractor's for submitting their estimation as per Contract Unit rate. 2. Making Field Survey for Scafolding, Insulation and Civil and Mechanical Jobs for actual verification and acknowledge the data sheets . 3. Floating Enquiry (RFQ) to the contractors for getting quotation for the Civil, Electrical, Instrument, Mechanical, Fabrication and Coating jobs. 4. Awarding jobs by Quote evaluation and forward to stake holders for PR's creation in SAP. 5. Issuing Purchase orders to contractors with respect to contract unit rates in SAP. 6. Follow-up with Contractor's for timely execution of Jobs and documenting the contractor delayed jobs for performance improvement action. 7. Co-ordinate with Contractor's & Stake Holders for job execution as per Unit Schedule and completion as per committed ECD. 8. Forward the Non-Contract Jobs to Contract Engineers for making Contract by Co-ordinating with Sourcing Specialist. 9. Process the Service entry as per actual execution in SAP and forward the printed Service acceptance to Contract Engineer for approval. 10.Verifying the contractors invoice to process as per actual execution and forward to Contract Engineers for approval. 11.Verifying the Manpower time sheets and making service entry sheets in SAP and forward the printed Service acceptance to Contract Engineer for approval. 12.Analysing contractor's performance and reporting to Contract Engineer & Contract Manager for Performance Improvement action. 13. Assist Contract Engineers in Preparing Biding documents for floating RFP. 14.Participating in Bid-Evaluation & Contract award process meetings. 15.Co-ordinate for Vendor mobilization and process the invoice after job execution. 16. Prepare report for Services Cost Saving and submit in a monthly meeting with Contract Manager.
Job responsibilities:
•Receiving the day-to-day job updates from Technician and update in Primavera for daily progress update.
•Confirming the Technician's spent Man-hours against the Work order for Monthly utilization analysis.
•Timely closing of PM work orders as per Do-Team's update in order to achieve Zero PPM overdue.
•Follow up with Technician's and WAC's for timely confirmation and work order closing.
•Follow up with DAS's for Equipment history approval and update in SAP.
•Prepare and forward the Monthly Manpower Utilization report to WAC's and Leader for analysis.
•Scanning and filing of Equipment drawing and related technical documents in SAP.
•Prepare and monitor the Leave Schedule of the Contract Manpowers.
