Rami AL-Sobani

• Strategically plan and manage the overall procurement processes to meet program deliverables and milestones.
• Serve as the primary liaison for all vendors and subcontractors.
• Ensure that contracts (rented vehicles, insurance companies, vendors and consultants) are renewed, performances evaluated, and conditions met, in a timely manner.
• Oversee and review preparation of program’s Procurement Plan in coordination with Technical Team Leads and Director of Finance.
• Ensure compliance of all procured goods and services to specifications and requirements.
• Ensure compliance with contract, USG rules and regulations, and Creative policies and procedures.
• Oversee the administrative and logistical support provided to staff.
• Receive and review travel requests to ensure compliance with Creative procedures and safety of staff and consultants.
• Oversee an “In Country Travel Register” to log and administer all in country and international travel by HCN (Host Country National) and expatriate staff.
• Supervise and oversee the work of the IT Coordinator and procurement officers.
• Oversee the performance and compliance of the contracted logistical company.
• Work with the Regional Security Manager to develop and maintain the project Crisis Response Plan in coordination with the DCOP and ensure that the contact information contained therein is always up to date.
• Carry out security assessment as needed.
• Ensure that appropriate risk migration measures are suggested and taken by the project to respond to the threats or changes in threats faced by the project.
• Provide security orientation and briefings to new hires, and International Consultants
• Verify that all safety and security devices such as locks, alarms, access systems and physical force protection measures are operational or reported for repair.
• Available and able to assist with out-of-hours emergency response for the project staff and partners, if needed.
• Ensure field staff receive first aid and fire response training liaise with RSM for support on this.
• Provide, when needed, a weekly security report to the Chief of Party, DCOP and RSM.

• plan and manage all procurement and logistics in Questscope office.
• Liaise and negotiate with suppliers, manufacturers, companies, and service providers.
• Supervise, coach and train 4 Ops staff and assign tasks to ensure best use of the team.
• Perform annual staff appraisal and performance evaluation to the Ops unit team.
• Develop quotation/proposal evaluation methods and criteria utilized in the evaluation/selection process.
• Develop, monitor, and follow up on the operations department budget.
• Develop policies and procedures for operations activities to ensure quality and efficiency.
• Develop and implement purchasing and contract management instructions and procedures.
• Manage proposal/quotations evaluation and vendor selection processes.
• Provide planning support and technical oversight for department managers regarding implementation of all procurement and logistics transactions in accordance with Questscope policies.
• Support Project Managers in developing sourcing/procurement plans and follow up on those monthly, quarterly, and annually.
• Actively participate in the periodic Senior Staff Meetings to discuss challenges and come up with solutions to the day-to-day obstacles.
• Fleet Management to ensure that vehicles are insured, asset managed properly, being driven safely, maintained appropriately, damages are reported, usage of fuel is efficiently managed, and log sheet are filled correctly.
• Develop vehicle plans for fuel and maintenance requirements and costing.
• Ensure all procurement cycles are completed correctly and the duties of collecting quotations is delegated among operations team.
• Ensure the Conflict-of-Interest Policy is upheld throughout all processes of procurement.
• Perform asset management that include record, label, and account for all QS assets in Jordan.
• Maintain and develop a system for inventory and oversee an annual inventory check for all assets.
• Responsible for the processing of work permits, residencies, visas, and other related permits in collaboration with the administration team

plan and manage all procurement and logistics in Questscope office.
•Liaise and negotiate with suppliers, manufacturers, companies, and service providers.
•Supervise, coach and train 4 Ops staff and assign tasks to ensure best use of the team.
•Perform annual staff appraisal and performance evaluation to the Ops unit team.
•Develop quotation/proposal evaluation methods and criteria utilized in the evaluation/selection process.
•Develop, monitor, and follow up on the operations department budget.
•Develop policies and procedures for operations activities to ensure quality and efficiency.
•Develop and implement purchasing and contract management instructions and procedures.
•Manage proposal/quotations evaluation and vendor selection processes.
•Provide planning support and technical oversight for department managers regarding implementation of all procurement and logistics transactions in accordance with Questscope policies.
•Support Project Managers in developing sourcing/procurement plans and follow up on those monthly, quarterly, and annually.
•Actively participate in the periodic Senior Staff Meetings to discuss challenges and come up with solutions to the day-to-day obstacles.
•Fleet Management to ensure that vehicles are insured, asset managed properly, being driven safely, maintained appropriately, damages are reported, usage of fuel is efficiently managed, and log sheet are filled correctly.
•Develop vehicle plans for fuel and maintenance requirements and costing.
•Ensure all procurement cycles are completed correctly and the duties of collecting quotations is delegated among operations team.
•Ensure the Conflict-of-Interest Policy is upheld throughout all processes of procurement.
•Perform asset management that include record, label, and account for all QS assets in Jordan.
•Maintain and develop a system for inventory and oversee an annual inventory check for all assets.
•Responsible for the processing of work permits, residencies, visas, and other related permits in collaboration with the administration team

• Purchasing and Managing Inventory
• Negotiate Contracts
• Fleet and asset management
• Coordinate and manage the admin and logistics team and that include, logistics assistant, admin assistant store keeper, drivers, housekeeper, the guard and the receptionist,
• Focal person for visa requests that include collecting visa required documents and get them ready to be processed by liaising with relevant departments.
• To ensure that utility bills (water and electricity) and rent payments for the office and residences are paid in a timely manner.
• Provide daily administration sufficient stocks for the office in coordination with admin assistant.
• Ensure all visitors and staff Travel arrangement including booking hotel rooms, venues and receive Jordan welcome Pack, security guidelines and Airport Arrival information and an up-to-date list of important telephone numbers
• Prepare invoices and payment for the finance Dep.
• Maintain stationary /inventory and other supplies in organization and maintain the store area.
• Monitor and review daily attendance of the staff/and monitor the fingerprint on weekly basis.
• Review all IRD staff time sheets on monthly basis and prepare required reports, to be submitted to finance department.
• Focal person for health insurance
• Follow up with company, arrange and organize all required payments, review the addition removal of the staff to health insurance network, and submit all financial reports to finance department.
• Processing purchasing orders.
• Organize all inventory reports keeping accurate records and keep track of all assists.
• Organizing the dispatch and delivery of goods.
• Plan, develop, or implement warehouse safety and security programs and activities.
• Examine products or materials to estimate quantities or weight and type required for storage or transport.
• Arrange for storage facilities when required.
• Track and trace goods while they are en-route to their destinations, expediting orders when necessary.
• Develop or implement plans for facility modification or expansion, such as equipment purchase or changes in space allocation or structural design.