Supply Assistant
UNICEF
Total years of experience :5 years, 11 Months
• Responsible for all the external relations between UNICEF & Vendors, Suppliers and Contractors through EOI, RFQ, RFP, LITB, LTA, Purchase Orders, amendments, deliveries, 0-VATs and invoices.
• Bids opening, analyzing technical and financial proposals and awarding contracts.
• Conducting field inspection, samples test, pre-delivery inspection, counting warehouses and supply monitoring visits and meetings with the IPs and the ministries.
• Tracking custom clearance for import goods from offshore.
• Liaising point between the Program needs and the Supply Department.
• Following up and tracking new sales orders and construction proposals in the West Bank and Gaza.
• Implementing procurement plans, budgets follow up, cash forecasting.
• Responsible for all the office administration assets and procurements and Assets inventory for the office and the warehouses.
• Reviewing and recommending sales orders for printing materials stationaries and IT Equipment
• Follow up with the payments, invoices, government receipts, delivery notes and acknowledgement forms.
• Responsible on updating the database of our local partners, suppliers and service providers.
• Responsible on salaries payroll for the staff and national insurance, tax contribution, pension, severance and rest and recreation.
• Provide all necessary needs for the office such as IT, furniture, security update and suitable work environment for the staff as a focal point of administration and human resource.
• Submitting working permits for our staff to access Jerusalem from the West Bank and Gaza.
• Coordinate for the international staff to meet the ministry of social affairs in Israel for applying to the working visas.
• Request quotations and preparing bids and make all the reservation and booking into hotels inside and outside the country for incoming or outgoing conferences.
• Responsible of the monthly bank reconciliations reports and issuing cheques and petty cash.
• Undertakes daily cash management, transactions using the accounting program SAGA, cash - bank reconciliation and exchange currencies between bank accounts.
• Supervising the Finance, Logistics & Administration Team as a compliance officer (FLAT Officer) tracking all implementing procedures and rules as per donors requests and audits accounting principles.
• Monthly payroll, pension funds, severance, tax contribution, insurances, Bet Havraah, leaves and vacations. Member in the recruitment committee and reviewing TORs.
• Conduct several meetings in ACTED Regional Office in Amman, Jordan. Conduct as an individual participant in fund raising to several projects in Dubai, United Arab Emirates with donors.
• Preparing budgets and trucking all the expenditures, foreign tax reports, sub-award reports and the financial reports. Reviewing the narrative reports. And reviewing the procurement plan for each project.
• Conduct meetings with local partner to review and to ensure using the financial procedures that been agreed on with signing the agreements
• Publishing of tender, quotations and bids.
• Coordinated between different hotel departments to insure the preparation of luxurious hospitality service to the incoming guests
• Managed all hotel tourist relations activities, such as booked guided tours, car rental, provided VIP services & historical information about the cities, confirmed flight tickets, arranged transport and transfers to airports and to discuss with the guests there needs and to help as courteously and efficiently as possible
• Revised proposals, analyzed projects on various topics, such as increasing women’s role within the business community in Jerusalem & turning business ideas into reality
• Completed a wide range of administration tasks, including organizing data, preparing & maintaining records, documents & control plans for the monitoring of projects & conferences
Food & beverage