HR Manager
MSF
Total years of experience :13 years, 7 Months
Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job.
In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and to monitor budget follow-up.
Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.
Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.
Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.
Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.
Is responsible for all movements and/or accommodation of staff in the Project.
Ensures all HR reporting of the Project.
Keep Cox’s Bazaar (CXB) HR informed about ongoing processes, specific situations or changes in the procedures related to Expat visas, EoMs, holidays, sickness etc. for appropriate actionincluding keeping track of all expat visa dates and liaise with CXB coordination for visa extension and/or visa run.
Responsible for personal staff files by ensuring all documentation and files related to International and National staff updated, properly filed and easily accessible for the internal users.
Implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International).
In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and facilitate budget follow up.
Supervise Financial & administrative related activities, in collaboration with FinCo and PC, in accordance with MSF financial administrative related policies and procedures.
Organize good filing of bookkeeping and other relevant general administration files.
Support Project Coordinator and the Finance Coordinator with budgeting and monthly budget control activities, in order to ensure that funds are used in line with last approved budgets.
Support to other projects.
Ensure proper and timely day-to-day bookkeeping takes place in the accounting software per MSF OCA Chart of accounts.
Ensure project finance activities are carried out in line with OCA and mission finance policies & procedures, for example cash & safe management, advances management, authorizations (expenses and payments), payments (cash, bank &cheque), etc.
Ensure proper and timely day-to-day bookkeeping takes place in the accounting software (unifield) per MSF OCA Chart of accounts.
Ensure proper bookkeeping support documentation (hardcopy invoices/receipts, PO/PL/contract as applicable) is available for each bookkeeping entry.
Support Project Coordinator and the Finance Coordinator with budgeting and monthly budget control activities, in order to ensure that funds are used in line with last approved budgets.
Ensures that reliable internal control systems are in place, and financial ethics are respected within the project.
Supervises the work of the Finance team (organization, meetings, trainings and coaching, setting objectives).
Serve as backup for the HR Admin Manager during his/her absence, for example preparing expat per diem, CVs Shortlisting, collecting food pot and supervising cooks in house.
Bookkeeping.
Payments of monthly bills (electricity, phone, …).
Money request.
Payments for DW, PD, …
Requesting for cheques for suppliers.
Drafting / posting Memos, Jobs Ads.
Partial recruiting, i.e. CVs, communicating with candidates (issuance of labor contracts, providing required docs, …).
Issuance of MSF Ids.
Expats visas matters (extension of visa, blood test, residence).
Food Pot.
Purchasing of food / drinks for expats (support to Cook - Om Shadi).
Requesting staff documents (Emp. Cert., Sal. Cert., …).
MSF mobiles bills
Answering phone calls.
Reception of visitors.
General administrative support.
Other duties as signed.
HR - Personnel - Administration
HR - Personnel - Administration
HR - Personnel - Administration
Administartion - Personnel
Bachelor of Computer Science