Group Senior Procurement and Contracts Manager
Elan Group
Total years of experience :13 years, 10 Months
Reporting Relationships:
• Report to: Group Chief Support Officer
• Supervise:
- Elan Qatar: One Senior Procurement Officer, one Procurement Officer and one Procurement analyst.
- Elan Signage: One Procurement Specialist located at Elan Signage factory, New Industrial area.
- Novo Cinemas Qatar: One Procurement Specialist and one Senior Procurement officer.
- Novo Cinemas Oman: One Procurement Specialist (Located in Oman).
- Novo Cinemas UAE and Bahrain: One Procurement Manager, one Procurement Specialist and one Procurement Officer (Located in UAE).
Key Duties/ Responsibilities:
Carrying out the following Strategic duties and responsibilities:
1- Advise the Group on all strategic procurement matters, and act as the source of the group's procurement expertise.
2- Lead the process for the development of procurement procedures, based on the effective procurement policy, business needs and any relevant external regulations ensuring full compliance.
3- Monitor and steer the delivery of the groupʼs procurement activities and to assist in ensuring
procurements are undertaken in accordance with the group's stated aims, objectives, policies and
procedures.
4- Maintain and update as necessary, the group's corporate procurement strategy, and to ensure the successful delivery of that strategy.
5- Develop, maintain, monitor and review KPIs in relation to the efficiency and effectiveness of the Group's procurement function.
6- Provide the leadership focus for the group's procurement community and ensure that the highest professional standards of procurement practice are maintained.
Carrying out the following operational duties and responsibilities:
1- Supervise the execution of entire procurement process and day‑to‑day procurement functions such as: verify the technical specifications or terms of reference, prepare and launch tender documents, RFQs, RFPs, RFIs, arrange and facilitate vendors' site visits, respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, prepare and award contracts, notify about contract award and conduct debriefing with suppliers.
2- Develop sourcing and procurement strategies and activities that support key business objectives.
3- Develop and execute a long‑term strategy to facilitate improvements for Procurement Services.
4- Ensure the execution of procurement strategies across the group to ensure consistent and high‑quality value delivery.
5- Implement best practices in procurement and supplier management to support commercial and operational objectives.
6- Ensure the execution of standards, controls, policies, procedures, and performance metrics to effectively and efficiently manage the acquisition and reporting of third‑party spend across the Group.
7- Lead rigorous and objective contract negotiations with key internal stakeholders, legal department, and support groups.
8- Liaise effectively with all budget holders on a yearly basis to maintain an awareness of all current procurement projects and prepare group yearly procurement plan.
9- Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
10- Identify areas for improvement to continually drive performance and business results.
11- Maintain strong working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
12- Manage recruiting, training, and supervising group's team of Procurement who is responsible of day‑to‑day procurement operations and activities.
13- Oversee the development and execution of sourcing strategies across all categories within span of control including targets, timelines, and resource plans.
14- Analyze market and delivery trends to develop procurement technologies and processes that support those trends.
15- Update procurement strategies based on changing market conditions.
Reporting Relationships:
• Report to: Group Chief Support Officer
• Supervise:
- Elan Qatar: two Procurement Officers and one procurement analyst
- Novo Cinemas Qatar: One Procurement Specialist
- Novo Cinemas Oman: One Procurement Specialist (Located in Oman)
Key Duties/ Responsibilities:
Carrying out the following Strategic duties and responsibilities:
1. Lead the process for the development of procurement procedures, based on the effective procurement policy, business needs and any relevant external regulations ensuring full compliance.
2. Monitor and steer the delivery of the organization's procurement activities and to assist in ensuring procurements are undertaken in accordance with the organization's stated aims and objectives, policies and procedures.
3. Maintain and update as necessary, the organization's corporate procurement strategy, and to ensure the successful delivery of that strategy.
4. Develop, maintain, monitor and review KPIs related to the efficiency and effectiveness of the Group's procurement function.
Carrying out the following operational duties and responsibilities:
1. Manage the entire procurement process and execute day‑to‑day procurement functions such as: verify the technical specifications or terms of reference, prepare and launch tender documents, RFQs, RFPs, RFIs, arrange and facilitate vendors' site visits, respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, prepare and award contracts, notify about contract award and conduct debriefing with suppliers.
2. Providing consultation on ad hoc procurement processes to support business units that experience difficulties throughout the procurement chain.
3. Ensure the execution of procurement strategies across the firm to ensure consistent and high‑quality value delivery.
4. Implement best practices in procurement and supplier management to support commercial and operational objectives.
5. Ensure the execution of standards, controls, policies, procedures, and performance metrics to effectively and efficiently manage the acquisition and reporting of third-party spend across the company.
6. Lead rigorous and objective contract negotiations with key internal stakeholders, legal department, and support groups.
7. Liaise effectively with all budget holders on a yearly basis to maintain an awareness of all current procurement projects and prepare group procurement plan for the next year.
8. Identify areas for improvement to continually drive performance and business results.
9. Maintain strong working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
10. Prepare and report Procurement monthly dashboard which includes procurement department KPIs (Saving, Payment terms, Spend Analysis, Procurement cycle leadtime, Vendors' management, etc.)
Reporting Relationships:
• Report to: Procurement and Contracts Director
• Supervise: Two Procurement Officers
Key Duties/ Responsibilities:
Carrying out the following Strategic responsibilities/ duties:
1. Review, from a procurement perspective, the services/ Goods agreements prepared by the procurement team in coordination with the Legal and Finance teams.
2. Oversee different procurement operations including but not limited to: processing and closing tenders/ RFQs, vendors management, issuance of purchase orders and contracts management.
3. Elaborate and implement cost-saving and reduction strategies.
4. Provide operational support to the Tender’s Committee during the procurement process.
Carrying out the following operational responsibilities/ duties:
1. Assure that all procurement activities are performed in a fully professional, transparent and ethical manner, and in line with procurement policies and conditions of the grant and implementation agreement.
2. Provision of knowledge and experience to procurement staff to develop a capability and training plans; and ensure that policies, standards and strategies are properly interpreted
3. Provide advice on the procurement activities of the Project and the contract & vendors management services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, risk assessment, assisting in contract amendments, and ensuring completion of works and delivery of goods.
4. Assist in managing the entire procurement process and execute day-to-day procurement functions such as: verify the technical specifications or terms of reference, prepare and launch tender documents, RFQs, RFPs, RFIs, arrange and facilitate vendors' site visits, respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, prepare and award contracts, notify about contract award and conduct debriefing with suppliers
5. Lead the negotiations of prices and terms of the goods/ services to be acquired to ensure that organization’s interests are best represented and bet offers are received.
6. Providing consultation on ad hoc procurement processes to support business units that experience difficulties throughout the procurement chain.
7. Prepare and report Procurement monthly dashboard which includes procurement department KPIs
8. Conduct, on a yearly basis and after budget approval, business review meetings with all key stakeholders to prepare group procurement plan to identify saving opportunities and ensure smooth procurement activities throughout the year.
Reporting Relationships:
• Report to: Procurement Manager
Job Key Duties/ Responsibilities:
Carrying out the following Strategic responsibilities/ duties:
1. Liaise with Legal and Commercial team in preparation of goods / services agreements and contracts.
2. Conceptualize, elaborate, and implement strategic procurement elements including sourcing strategy, supplier selection and evaluation, quality management, customer relations.
3. Elaborate and implement cost-saving and reduction strategies.
4. Assisting in develops, implements, and maintains procurement policies, tender charter, DOA, all related forms/ templates and review on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies.
Carrying out the following operational responsibilities/ duties:
1- Assure that all procurement activities are performed in a fully professional, transparent, and ethical manner, and in line with procurement policies and conditions of the grant and implementation agreement.
2- Provide advice on the procurement activities of the Project and the contract & vendors management services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, risk assessment, assisting in contract amendments, and ensuring completion of works and delivery of goods.
3- Facilitate negotiations of prices and terms of the goods/ services to be acquired to ensure that organization’s interests are best represented and bet offers are received.
4- Assist in managing the entire procurement process and execute day-to-day procurement functions such as: verify the technical specifications or terms of reference, prepare and launch tender documents, RFQs, RFPs, RFIs, arrange and facilitate vendors' site visits, respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, prepare and award contracts, notify about contract award and conduct debriefing with suppliers.
5- Assist in providing consultation on ad hoc procurement processes to support business units that experience difficulties throughout the procurement chain.
6- Prepare and submit core procurement reports for example but not limited to: Monthly Management Reports (Operational and Strategic), procurement department KPIs, projects' progress and update along with the mechanisms of enhancing procurement department KPIs.
7- Manage all organization's needs of tenders throughout tender life cycle:
• Prior floating tender documents: advising end users and project owners on the best tender practices in accordance to organization tender charter, assisting on review and completing the technical scope of work, defining technical and commercial weight and criteria to select the winning bid, identify technical and commercial evaluators, identify the potential local and international bidders and liaise with the internal parties to obtain the required approvals prior floating the RFP.
• During and after receiving proposals: accommodate all bidders' enquiries, address enquiries to the concerned internal parties and revert to the bidders with the required clarifications at the earliest, prepare technical and commercial evaluations forms, negotiate with the bidders, merge technical and commercial recommendations to bring out the final recommendations, coordinate with TC secretary to obtain all TC required approvals.
• After awarding the project: liaise with legal department, the winning bidder and project owner to finalize all legal documents, LOA, LCs of required, performance bonds and contracts.
Reporting Relationships:
• Report to: General Manager
Job Key Duties/ Responsibilities:
Carrying out the following responsibilities:
1- Maintain Industrial Health & Safety, by implementing and conducting the following activities: Identify offices, work hazards and risk assessment, to reduce accidents, incidents and LTI (lost Time Injury). Handling, planning and preparing the following: Factory Safety policy, Emergency plan, ERT (Emergency Response Team), Incidents and accidents reports, Workplace method statements, safety observation cards and staff health and safety handbook. Provide proper PPE and other required safety equipment, along with a proper training for effective use. Provide and conduct regular HSE training / Safety toolbox talks. Conduct monthly checkup/ inspection for Fire Fighting system, Fire Alarm system, Fire Extinguishers, First Aid kits, Emergency exits and assembly points.
2- Maintain the Quality of raw materials, production process and final products, by implementing and conducting the following activities: Maintain, improve, and develop Quality policy, Quality manual, quality objectives, Document controlling system and organization structure. Undertake specific tests on the raw materials, on the product at the end of each manufacturing stage and on the final products, in accordance to Qatari and European Specs. Manage and review-supplying contracts, customer contracts, conclude maintenance contracts for (HVAC, FF, FA, Electrical system, Elevators). Finalize factory technical submittal for ASHGAL, along with the costing and pricing of our products. Proceed and follow up issuance of governmental permits in accordance to law of Qatar. In addition to the above responsibilities, I was assigned to complete the handover of the plant facilities after expiration of the 400 warranty days.
I had joined the company as a trainee/ Process Engineer. As per the company policy, new joiners should be enrolled in a full, integrated and international training program. The first phase of this program consists of the followings: 1- English training: Since all the training materials are in English, I had follow an intensified English training program for a period of three month. 2-Technical training (eight month): sub-surface technical courses: Geology and exploration, Basic Reservoir, Drilling Technology, well service & well completions & Production technology. Surface technical courses: Oil production & processing, fundamental HSE, Gas production and processing, Technical integrity and corrosion, water treatment & water injection, Maintenance of rotating & stationary equipment, ESR (Electrical Safety Rules), Basics of Electrical maintenance, oil transformation and Storage, Workshop of Artificial lift and Basics of instrumentation & Process control. 3- Soft skills training (two month): including the following courses: Report writing, Team Work, Presentation Skills and communication Skills. The second major stage, which I followed, was including some advanced technical courses for chemical and petroleum Engineers, along with OJT (On Job Training) and the followings are the names of those courses: Advanced Reservoir Engineering, Reservoir Characterization, Reservoir Stimulation and EOR (Enhanced Oil Recovery). At the end of each previous mentioned course, there was a mandatory test should be passed by the trainee, to be able to move to the next course. One of my achievements at this stage was getting the highest scores in a group of 40 engineers and the company documents this. Based on the results of courses' tests, I have been ranked 1st in a group of 40 engineers.
Although I did not proceed for on-site work, but this training program enhance and improve my engineering skills in general, and in oil and gas industry in specific.