Operations Unit Head
Qatar University
Total years of experience :19 years, 0 Months
• Leading a team with 7 members to control the Accounts Payables, Accounts Receivables, General Ledger and Payroll related to Grants.
• Ensure all transactions are accurately recorded and on a timely manner.
• Review and approve invoices related to Grants purchases or reimbursement.( All QNRF programs NPRP, UREP, YSREP, GSRA & PDRA )
• Review and approve purchase requisitions related to grants.
• Review and analyze Purchase orders related to grants and serve as liaison with the procurement department.
• Review and analyze any open commitment at the award or project level.
• Review all P-cards transactions related to grants.
• Review the labor distribution and ensure a proper recording of effort reporting.
• Review the accounts receivables and ageing of the grants invoices.
• Communicate with sponsors and funders for any outstanding balances.
• Analyze data flow between the AP, General Ledger and Oracle Grants Accounting. ( Review the revenue and expenses on monthly basis by matching the sub module OGA with the GL module in order to insure that all data posted correctly. Prepare the Unbilled/Unearned Analysis report that matches the OGA sub module with the GL module )
• Utilize ERP and chart of accounts to prepare comprehensive reports
• Analyze the budgetary controls fed to the system.
• Review and approve Manual encumbrances or actuals on OGA.
• Analyze and answer complex or difficult problems presented by subordinates, university staff, students, faculty members Maintain and propose updated to the related guidelines and procedures.
• Serve as the focal point with office of research for all queries regarding budget and Payments.
• Coordinate in performing the month-end Accounts Payables and OGA monthly closing.
• Prepare annual and quarterly assessment reports
• Prepare Statistical reports
• Analyze, resolve and answer complex or difficult problems presented by subordinates, university staff, students, faculty members or vendors.
• Delegates tasks relating to key issues and considerations for day-to-day A-P operations.
• Evaluate employees to enhance their performance, development, and productivity.
• Identify training needs to enhance the professional development of the staff.
• Setting goals and planning for the unit.
• Ensuring that all the payments done on compliance with the fund management agreement contracts and based on the approved budget from QNRF
• Approving and checking financial reports requested by QNRF
• Finalizing the interim audit and end fiscal year external audit
•Reporting to the Section Head, Corporate Controller
•Key Team member in the implementation of Oracle grants accounting and Oracle labor distribution which manage research administration from award to close-out . OGA utilizes a distinctive account string that supports internal and sponsor reporting while maintaining a link to the Oracle General Ledger. OGA provides the ability to track grants and funded projects from inception to final reporting
•Responsible about the conversion Team of all QU awarded projects from excel to system under the supervision of the section head and the consulting agency
•Responsible for the daily and long-range operations of the post-award management of grants/contracts accounting functions
•Approving all AP Payments through Leading an Accounts payable team of 5 members to process all the expenses, allowable costs, advances, P-card, overheads and financial reporting . Provides financial oversight and direction by supervising the activities of the Accountant I, the Accountant Assistant, as well as student workers
•Accounts for and records grants/contracts expenses and revenues as required by established procedures
•Controlling the Purchase requisition and Purchase orders cycle
•Responsible for month end and year end closing
•Reporting to the management regarding the budget and funds available especially events creation
•Prepares and oversees the preparation of financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of grants and contracts ( Preparing Quarterly Assessment report )
•Ensures that all accounting activities are in compliance with applicable regulations, accounting standards, deadlines, and standard operating procedures
•Recommends and implements required changes to area operations as required and in support of continuous improvement
•Provides timely, accurate, comprehensive information to constituents as requested
•Preparing the Unbilled/Unearned Analysis report that matches the OGA sub module with the GL module
•Responsible for the coordination of external and internal audits of grant/contract activity and interacts with university auditor and assists independent auditors with interim and year-end audits, as appropriate
•Reviewing the revenue and expenses on monthly basis by matching the sub module OGA with the GL module in order to insure that all data posted correctly. Maintains oversight of grants/contracts in the University’s chart of accounts
•Regularly monitor all grants and contracts and ensure internal controls and budgetary compliance in
collaboration with other departments
•Performed grant closeout functions as required by the Grants and Contracts Administration.
•Reporting to the office of research at Qatar university and Qatar National Research funds in Qatar Foundation
•Reporting to the Section Head and Corporate Controller
•Participating in the implementation of upgrading Oracle From R11 to R12 through designing reports and checking several scenarios that affect the general ledger module
•Reviewed general ledger transactions to ensure accuracy and completed journal entries
•Supervision, verification, and coordination all official University financial statements and related transactions
•Preparation of monthly bank reconciliation for all accounts ( P-card, MOF & Payroll Bank etc..)
•Responsible for accuracy of the general ledger by performing monthly account analysis and reconciliations and correcting discoveries
•Maintenance of fixed assets record and related controls
•Formulation of depreciation terms/rates to be applied to capitalized items
•Coordination of the annual financial statement audits with external auditors including preparation of all supporting schedules
•Understand and maintain the Company’s key internal controls and insure they are being performed properly and timely. Modify/add controls as necessary to be more effective as changes within the business warrant
•Monitor development and improve policies and procedures for more efficient, accurate and timely financial reporting by utilizing originality and ingenuity
•Reporting to the Project Manager and Corporate Controller
•Leading a team of 5 members and measuring performance on projects of petty cash and cash sales cycle as well as financial and cost accounting
•Ensuring sound fiscal control on functions of cost control related to Equipments, Manpower, External works & Preparing a Pricing system for Asphalt & Concrete
•Plans, organizes and implements accounting operations and objectives on business and accounting processes, adhering to laws, codes, and regulations based on analysis
•Maintaining petty cash book and authorize payments done by cash by making entries under appropriate account head of the book
•Responsible for weekly, monthly and annual reports, draft and revised codes and ordinances on critical fiscal documentation
•Performing verification and reconciliation tasks for invoices/receipts/balances according to department checks and balances procedures
•Supervising the preparation of a variety of complex and special reports
•Supervising and reviewing financial closing procedures and processes on monthly and annual basis
•Ensuring accuracy in prices and profitability of products for enhancing brand promotion
•Evaluates receipts, expenditure forms, purchase orders, distributions, and disbursement
•Orders for the purpose of ensuring compliance with established regulatory standards
•Attends and represents department at various executive meetings for the dissemination of Information
•Coordinates activities with other departments and work groups as needed
•Accountable for enumerating, classifying, and recording numerical data to maintain financial records
•Instrumental in performing analysis and interpretation of the information related to financial accounting and reviewing changes
•Gained excellence in performing highly complex accounting work according to generally accepted accounting principles, established procedures, departmental guidelines and regulatory requirements
Preparing presentations, Data analysis and verification
Coordinating between KSA regions and controlling Field work procedures
Preparing Field Work Plans and Training a company on Mystery shopping program
Creating an Online Panel Database
Data Entry, Taxes, Social Security, Salaries and Wages, Bank Reconciliation, Depreciation, Closing of the year and Preparing Financial Reports
Data Entry
BANQUE DU LIBAN CONSISTS OF 19 DEPARTMENTS, SO I PASSED OVER THE 19 DEPARTMENTS AND HAD GENERAL INFORMATION ABOUT EACH ONE
Most important courses: Financial institutions and markets, Managerial economics,Basics of Accounting, Managerial accounting, Fundamentals of investment, International business finance, Futures and options, Credit analysis and commercial lending, Organizational behavior, Quantitative techniques, International business.............