Senior Security Officer
IFRC
Total years of experience :10 years, 7 Months
- Support and advise the HoCD to ensure that the delegation complies with the International Federation’s Minimum-Security Requirements (MSRs) and that an effective security framework is established and maintained in Lebanon and the MENA region
- Establish/maintain an effective security information network for Lebanon and MENA region with LRC, ICRC, PRCS, UN, Public Institutions, authorities, and other stakeholders
- Conduct briefings for new delegates, staff, and visitors about safety and security. At the request of the HoCD; brief delegates and staff on security-related issues during delegation meetings
- Writing security updates, and revision of security documents and situation reports for Lebanon and MENA region.
- Ensure that all IFRC staff in Lebanon and the MENA region are kept informed of any changes in the security environment through
- Ensure that all field travel requests are processed according to IFRC Security rules and regulations
- Ensure that standard security incident reporting systems and actions are applied appropriately during incidents and/or security developments
- Inform and advise all the HoCDs in Lebanon and the MENA region of all security incidents or concerns promptly, and ensure Incident Reports are written and forwarded to the Global Security Unit
- Make sure that all the security and safety equipment are available and ready to use
- Support in Regional office in Lebanon and MENA region movements/visits
- Following up on all field visits in Lebanon and MENA region
- Following up on the movements of staff, visitors, consultants, and family members from/to Lebanon. Including the movement from/to Syria
- Office security management:
- Managing and supervising the security guards of each office.
- Organize, Conduct and advise staff for security training.
- Following up on the security and political situation in the country (including the dynamics in the regions affecting the Lebanese and MENA regions situation, and dynamics.
- Ensure close coordination with the Regional Security Coordinator on all security matters
- Lead security support to the Regional Delegation, with support from the Regional Security Coordinator
- Leading the security assessment mission to Syria, Iraq, Libya and Tunisia
Policy Development and Planning:
Revise safety and security policies and SOPs.
Assist in hibernation and evacuation plans for offices and residences.
Evaluate equipment protocols for security compliance.
Security Analysis and Reporting:
Collaborate on analysis and planning with Syria Manager and Program Director.
Maintain a database for security updates and political developments.
Provide incident, daily, and monthly reports; media analysis.
Networking and Liaison:
Maintain contacts with stakeholders for security information.
Coordinate with security focal points in INGO forums.
Participate in interagency coordination meetings.
Access and Risk Assessment:
Support program team in assessing access to communities.
Monitor staff field movements and advise on visits.
Monitor national and security issues affecting programs.
Procurement and Asset Management:
Manage procurement processes and documentation.
Maintain contracts and leases, oversee asset purchases.
Monitor asset management, disposal, and maintenance.
Logistics and Operations:
Ensure vehicle safety, maintenance, and registration.
Manage travel requests, accommodations, and pricing agreements.
Oversee office space maintenance and access.
Training and Capacity Building:
Deliver security briefings to new staff and visitors.
Assist in security training and capacity building for partners.
Update Syria Security information package for new staff.
Communication and Preparedness:
Operate security communication tree and coordinate with Syria Security Manager.
Prepare training on security procedures, first aid, and fire safety.
Assist in drafting and maintaining security information materials.
- handling all procurement requests and meticulously updating the procurement tracker. I ensure that every procurement is managed in strict compliance with ESSC and donor procurement procedures, following proper documentation and obtaining necessary authorizations. Supervising the work of Procurement Assistant(s), I oversee the receipt and processing of invoices and closely follow up on the payment process with the finance department. I maintain comprehensive records of purchase requests, track orders, and document deliveries to ensure a thorough audit trail for each procurement. Additionally, I facilitate advanced notification of incoming deliveries to warehouses and prepare monthly consolidated stock reports. Regularly distributing updated Procurement Trackers, I also take responsibility for the status and maintenance of the organization's vehicle. Furthermore, I create weekly action plans for the staff and conduct training sessions to ensure their familiarity with the established procurement procedures.
- creating robust security plans, standard operating procedures, contingency plans, logistics/operational plans, and procurement plans for both international and local non-governmental organizations. My expertise includes conducting actors mapping to identify relevant NGOs, supporting municipalities and government institutions in establishing effective security procedures, implementing data security measures, and providing stress and crisis management support. Additionally, I excel in generating secure routes and alternative options for movements, assisting companies in developing operational plans, and designing efficient warehouse and procurement procedures. Furthermore, I have a proven track record in delivering comprehensive safety and security training programs to enhance overall preparedness and response capabilities.
- Follow up on the regional situation generally and Lebanon and Syria especially.
- Maintain contacts with all relevant stakeholders to develop a network and build relationships with key actors to ensure the gathering of reliable security information.
- Undertake regular and ad hoc security assessment missions as necessary, in order to gather information and analyze the overall security situation in existing and potential areas of intervention.
- Develop or/and Update SOPs, CPs, SPs, and all security documents.
- Advise Country Director on changes in SOPs, routines, and other procedures related to security
- Support country management staff in identifying the security learning and development needs of staff, delivering training if needed or appropriate.
- Ensure that all staff and visitors receive appropriate security briefings on arrival and provide security updates during team meetings.
- Ensure that the Security Pack and management plan are updated regularly and contain relevant security information.
- Ensure that an appropriate system is in place to provide security information to visitors in advance of their arrival.
- Ensure all staff well understand and correctly use the security clearance request system and SMS and/or WhatsApp movements update system.
- Assess facilities and distribution sites to ensure safe and secure operations/missions.
- Budget security-related activities/purchases/installations on a yearly and sub-yearly basis.
- Drawing up mechanical assessments for vehicle needs and reporting them to the coordination and car suppliers.
- Manage the WCH fleet including planning and monitoring movements, coordinating drivers, and managing fueling, and delivery reports.
- Prepare and deliver security and logistics training.
- Following up on the warehouse's In/out, Inventories, and quality.
- Regularly inspect WCH premises, offices, and guesthouses to determine necessary interior and exterior maintenance work.
- Manage all procurement requests in line with WCH and donor procedures and rules, ensuring all the correct procedures are followed, documentation is completed, and correct authorization obtained
- Follow up on the payment process with Finance.
- Receive advanced notification of incoming deliveries to warehouses in Mount Lebanon, Tripoli, and Saida
- Ensure the warehouse is fully equipped, clean, and organized.
- Oversee the daily task of the Warehouse assistant and Ensure that correct documentation is maintained.
- Investigate and report on missing or damaged stock.
- Oversee and consolidate monthly-consolidated stock reports.
- Ensure that office supplies and equipment are available and functional.
- Update the prices catalog and suppliers list.
- Develop a network and build relationships with key actors to ensure the gathering of reliable security information.
- Undertake regular and ad hoc security assessment missions as necessary, in order to gather information and analyze the overall security situation in existing and potential areas of intervention.