HR Administrator , recruiting inside Egypt AlaaHRMS@yahoo.com
Infor
Total years of experience :21 years, 2 Months
• Architected Solution to complex recruitment matters, reward, recognition, performance, termination process.
• HCM administrator ensured ERP compliance with and reflection to regional regulatory laws updates.
• Designed cost effective employee benefit programs including Medical, Dental, Vision, Life, welfare programs. Well managed that recredited our accounts with amount of 50K instead of being on debit as commonly practiced.
• Managed payroll accounts and ensured accurate calculation of wages, Social Insurance shares, taxes, and deductions for current employees as well as final settlements for leavers.
• Updated FAQ, HR documentation, org chart, headcount, Job Descriptions and HR Portal.
• Extracted Job Offers, Contracts, renewals, probationary period notifications, reference check and issued HR letters in adherence to Service Level Agreement.
• Adopted engagement events and activities and loyalty programs.
• Conducted data analysis on employee satisfaction surveys.
• Conducted salary surveys to stand on a competitive and equal market pay practices.
• Managed Onboarding orientation process for newly hired employees and Internship programs.
• Consulted on performance, organizational and leadership matters to exploit employee’s performance.
• Initiated and Customized Corporate local programs, policies and procedures, articulating implications and interpret related government laws and regulations through effective communications
• Facilitated communication among employees and management. Guided managers and employees on problem-solving, dispute resolution, regulatory compliance, and litigation avoidance practices.
• Sponsored Robotic process automation (RPA) in transformation of HR processes, dashboard metrics to analyze people issues and trends.
• Conducted exit interviews, analyzed the findings to identify the RCA.
• Built and Managed Sustainable Partnerships with Local governmental authorities
• Interacted with all internal or external HR audit, survey or reports.
• Supported inclusion and diversity cultural initiative led by I&D leadership.
Accomplishments:
• Consulted, designed, and implemented HCM enhancements on process workflows. Approvals, analytics ensuring well implementation and effective functionality that reduce workloads ft. manual processing by 25%.
• Manage complex social insurance issues reconciled almost 1Million EGP shares to company’s account distributed as almost 75% to company and 25% to employees.
• Reduced expenses on services such as travelling and mobility; relocations, processing work/residence permits, and visas providing alternative 3rd party services that saved 50%.
• Helped startups moving quickly from set up to growth phase in short time.
• Promoted work from home/ Remotely policy for many positions to reduce unnecessary PTO time by 25%.
• Monitor the recruitment process including sourcing, screening, selection, job offers, employment contracts, on-boarding, and probationary period.
• Initiate and tailor HR policies & Procedures in order to align all business units and ensure corporate effectiveness.
• Create necessary tools to provide HR support: Policy Manual, Employee Handbook, L&D Manuals, etc.
• Lead the people development strategy of company
• Conduct TNA and prioritize the required training sessions.
• Advise L&D programs, initiatives, and activities throughout the Group and Set a cost effective budget.
• Initiate and implement cost effective blended onboarding modules including: Induction, Orientation, OJT and answer all new hires questions.
• Design training modules and determine the appropriate materials, tools, and contents.
• Conduct training, Seminars, and workshops to all end users starting with blue collars through executives.
• Assess training and learning solutions effectiveness and quality and analyze the ROI.
• Monitor and direct Internship Programs and Protocols (Young, Junior, Fresh Grads, etc.).
• Review contracts with vocational bodies such as TVET, IMC, Mubarak Cool, etc…
• Monitor trainees' attendance, report on their absenteeism.
• Supervise the payment of rewards Mubarak cool, TVET students.
• Monitor the progress and develop the training program of TVET to ensure the feasibility and transition to employment.
• Compensation, benefits, and Bonus System management
• Performance management
• Training and Development process and Program management
• Talent Management, career planning and succession management
• Industrial relations process management
• Internal communication, social responsibility and corporate branding
• Monitor the recruitment process including sourcing, screening, selection, job offers, employment contracts, on-boarding, and probationary period.
• Initiate and tailor HR policies & Procedures in order to align all business units and ensure corporate effectiveness.
• Create necessary tools to provide HR support: Policy Manual, Employee Handbook, L&D Manuals, etc.
• Prepare manpower plan& prioritize immediate and long-term staff requirements.
• Conduct Job Analysis, design effective and tailored Job Descriptions & Organization Charts that reflects company grading structure.
• Propose annual plans and budget for the HR dept.
• Design, conduct & analyze Employee Surveys, HR statistical& analytics reports.
• Develop and monitor organizational development plans and mechanisms related to Performance Management, Organization Structure, Employees’ Satisfaction, and Communication & Motivation.
• Maintain & develop the Performance Management Cycle including designing Appraisal Process, Conducting Awareness Campaign, Calibrating Ratings, and provision of continuous feedback for Development, Engagement, Satisfaction and Reward Management.
• Ensure compliance by all appraisers with the performance management and appraisal system and their submission of the completed annual/ Semi-annual evaluation form for all regular, casual, and contractual employees.
• Conduct TNA and prioritize the required training sessions.
• Advise L&D programs, initiatives, and activities throughout the Group and Set a cost effective budget.
• Initiate and implement cost effective blended onboarding modules including: Induction, Orientation, OJT and answer all new hires questions.
• Draw career path, update succession plan, and plan for staff development in compliance with the Talent Acquisition Program (TAP) and Performance Management System (PMS).
• Design training modules and determine the appropriate materials, tools, and contents.
• Conduct training, Seminars, and workshops to all end users starting with blue collars through executives.
• Assess training and learning solutions effectiveness and quality and analyze the ROI.
• Monitor and direct Internship Programs and Protocols (Young, Junior, Fresh Grads, etc.).
• Support Change Management, knowledge and Cultural Transformation efforts.
• Execute the processes of all employees benefits including (life and medical insurance, retirement plan, …etc) to ensure effective service provided to different employees.
• Ensure compliance with labor rules and laws.
Achievements:
• Finalized Oracle HRIS Modules with Hitachi Oracle Providers and tailor the modules according to our processes and business needs.
• Migrated data to Oracle and provided the necessary training to the end users toward the proper implementation of the modules.
• Launched Career Development Center (CDC) to assess competencies as well as the provided training.
• Improved L&D process by implementing Technology Based Learning such as webinars and E-Learning modules.
• Maintain proper relationship & communication with all governmental associations (social insurance offices, labor office, & medical insurance authority) and ensure compliance to governmental and Egyptian labor law standards. Make sure that all governmental employees’ records are up to date.
• Ensure issuing all governmental monthly and periodical payments checks on time in coordination with the finance department.
• Initiate and implement an annual agenda for HR strategy in line with the business plan.
• Review the headcount monthly movements and ensure it is reflected in the payroll to make sure of payroll accuracy (New hires, resignations, transfers, salary changes... etc.)
• Create and update employee handbook, new policies and procedures manual and ensure all employees are familiar with the internal bylaws.
• Conduct Training Needs Analysis and design a training plan to serve business objectives.
• Ensure all staff receive appraisals in accordance with company policy and monitor probationary periods
• Create Job Descriptions for all current & new positions and keep them updated.
• Review all staff salaries and make recommendations for pay rises, increments and promotions.
• Process visas and work permits and keep an updated planned schedule of renewals.
• Prepare company monthly payroll in collaboration with the finance team.
• Search for medical insurance companies, negotiate premiums for discounts upon renewal of contracts and ensure proper implementation of the benefit.
• Promptly respond to employees’ queries and complaints to achieve employees’ satisfaction.
• Review all required forms for the social insurance (FORMS 1, 6, and 2) and ensure the proper forms fillings to present on time to the labor office.
• Conduct exit interviews and prepare turnover analysis to clarify the problem & suggest solutions.
• Report on data such as staff turnover, references, cost per hire, training hours per person, etc. that includes employee related information.
• Execute the processes of all employees benefits including (life and medical insurance retirement plan and others) to ensure effective service provided to different employees.
• supervise administrative activities such as cleaning, security rotation, Maintenance services, vehicles and transportation routes planning for all shifts, bills payments, Hotel Booking, …etc
• Manage the administrative budget and Ensure timely submission of bills for processing to accounts pertaining to Contract Labor, Security, and Transportation and licenses renewals after Verification & approval.
• Review and manage employee after hiring benefits including social insurance (form 1, 2, 6), medical insurance, bank account and other related employee logistics needed.
• Review monthly attendance and leaves report including overtime, working days, deductions, sick leaves and official vacations that will reflect on employees’ salary and manage vacations yearly settlements.
• Review all employees’ issues like complaints, feedbacks, HR letters, bank loan requests, inquiries, and salary related issues and make sure that requests are handled and responded on time.
• Maintain updated employees database and Filing system to ensure compliance with company policies and governmental regulations and ensure that documentation is easily accessible.
• Handle all termination procedures and following up on the law suits if available
• Maintain staff by recruiting, selecting, orienting, and training employees; developing personal growth opportunities.
• Ensure HR systems effectiveness toward achieving high performance and quality standards, and recommending changes where appropriate.
• Design a proper salary scheme based on the job evaluation and the grading structure.
• Update the recruitment record for the new hires and the resigned employees in order to update the payroll sheet
• Communicate with governmental bodies to resolve any problems and ensure compliance with labor laws and regulations.
• Monitor expenditure with timely interventions on budgets where appropriate.
• Develop an integrated management development training scheme for professional staff through internal/external resources.
• Implement Appraisal Process, ensure occurrence and meet deadlines.
• Supervise supporting services staff (buffet, cleaner, security, , …etc.) and manage their shift rotations.
• Review and monitor contracts to ensure compliance with the terms and conditions of the contract.
• Organize the office layout and maintain supplies of stationery and equipment.
• Receive financial invoices, prepare and complete all related supporting documents to be processed in coordination with the finance department before its due date.
• Manage company official correspondence (emails, letters, faxes, approvals…etc.).
• Organize travel arrangements including: flights booking, hotels booking, and visas procedures.
• Arrange for staff accommodation and mobility.
• Examine energy consumption patterns, technology usage, and personal property needs.
• Manage over disposal of unclaimed property.
• Supervise buildings operations and maintenance, real estate, renovation projects planning and management, communication, finance, facility function, technology integration, and environmental factors
• Oversee the day-to-day administration of performance management activities
• Guide and initiate the issuance of official guidelines for carrying out performance appraisal exercises
• Lead the lean Greenheck Performance System (GPS) team in Pit Stop lean project to reduce $200, 000 annual wasted cost in one of the production line.
• Maintain and update training records manually and electronically. monitor the implementation of the annual training plan and ensure it is effectively implemented.
• Update Social Security Number, appraisal forms, and all financial records of salaries, bonuses, and deductions of Greenheck employees
• Communicate and update records and MSDS electronic database to ensure compliance with OSHA standards.
• Prepared survey questionnaires and conducted a survey of 200 units to determine the appropriate Training Needs Assessment
• Designed a training system for the trainers in the Knitting Industry
• Created an association to collaborate with each other for training and educating the employees
• Set the strategic goals of the project
• Developed a strategic plan to SWOT analysis
• Set the Work Breakdown Structure (WBS)
• Analyzed the collected data in scoring a weight model matrix
• Designed project forms
• Participated in planning for fundraising activities and guide the team
• Supervised overall team and project progress
• Created a plan to award the team to finish the project in the assigned time frame
• Analyzed the current training program strengths and weaknesses
• Created a proposal for improvements to be added to the training system
• Developed a new training methodology, Distant Training Plan, for Human Resources Department
• Team leader for Lean Project at Notch Tire, Wausau, WI, USA to reduce time spent in washing cars and replacing tires
• Led the team toward implementing lean strategies using the five phases of DMAIC a part of Six Sigma Implementation
• Handled recruitment, selection, onboarding, training, and development as well as policies and procedures
• Issued employees’ payroll, overtime, transportation allowances
• Input data on the Oracle System of the day-to-day activities rendered by all sections.
• Analyzed data of promotions, transfers, exits, transportations, overtime, work hours, breakdown, leaves, Injuries, staff meetings, and maintenance car services representing data on dashboards.
• Researched and recommended new recruitment sources for talent acquisition.
• Post Job adverts to appropriate job board.
• Conducted candidates' interviews from junior to managerial levels.
• Followed up on probation period reports and determined whether to extend or to terminate contracts.
• Followed up all variables regarding attendance, penalties, etc.
• Arranged for issuance & Renewal of Expat work Permit
• Followed up with employee contracts, including their renewal and/or termination.
• Provided historical reference by developing and utilizing filing and retrieval systems.
Achievements:
• Analyzed the data for the Lean and Six Sigma (6ơ) team to save 2 Million EGP yearly.
• Planned, organized, developed implemented and maintained Oracle System, in order to eliminate downtime & reduce costs
• Entered data for all daily activities and projects in a special computerized system
• Extracted and analyzed reports
• Coordinated with manager to produce graphs and flowcharts of procedures that should be taken in/out site
Associate Degree in Supervisory Management and Business Management from Northcentral Technical College, WI, USA. GPA 3.96. Also received certificates in many areas such as: Human Resource Mgmt, Lean Organizations, Project Management, and Supervision. (Please see attached certificate form for more earned certificates)
Grade : very good with honor , 5th on Dept. , PROMOTED FOR THIS ALL STUDY YEARS COURSES: Visual Basic Language course : Visual Basic Language (2003) Internet High Level Course: An Internet Diploma From Tanta university, Tanta, Egypt, 2002.