Logistics & Procurement Officer
Relief International
مجموع سنوات الخبرة :8 years, 9 أشهر
• Main activities and responsibilities in ERRA School Reconstruction Project
Check & Control on rates of Construction material (3 to 5% less than the market rates)
Maintenance of adequate stock & Flow of Construction material.
Provide central guide line, Planning & support function to logistics support staff for implementation.
Coordinating all aspects of the day-to-day material delivery activities in accordance with the established logistics policies procedures and systems approved by the RI.
Implement and update an excel spreadsheet tracking system to capture all deliveries to and from site, to identify source, date, description and quantities of delivered materials, and handover details from one phase of delivery to another.
Maintain project correspondence regarding supplied material deliveries at the site office including a log of correspondence in accordance with document control procedures.
• Main activities and responsibilities in WFP Food Distribution Project in Momand Agency (FATA)
Implement approved distribution plans in accordance to the stipulated WFP distribution policy.
As per directives from Project Manager, prepare precise, accurate and analytical General Food Distribution (GFD) reports - referred to as bi-monthly and monthly reports.
Work with Agencies involved in Logistics operation at camp level. UN-WFP, UNHCR, Food Advisory Committee and other implementing agencies.
Coordinated among Program teams to organized safe and timely delivery of goods and material to the field in line with the Program team’s distribution plans.
Anticipating logistics support requirements of Program by proactively liaising with program staff at planning stage. Work with finance and program staff when budgeting, to ensure that logistical considerations are recognized and costs attributed are appropriate and accurate.
Procurement; Receipt, Storage and Dispatch of goods; Transport, Fleet Management; Communications; Asset Inventory and Insurance.
Has managed the logistic staff, more than 30 vehicles and drivers and was responsible for the preparation fuel consumption report.
Ensure timely & accurate reporting.
Establishing and maintaining good contacts with suppliers and other organizations.
Record keeping and day to day planning in line with departmental priorities.
− Performed daily logistic tasks, ensuring logistics and supply processes, procedures and ways of working are executed to an accurate level of detail. Ensured standard tools and templates are also followed.
− Provided hands-on supervision and support to logistics support staff, to ensure that they are knowledgeable and competent in the daily execution and prioritization of their tasks such as the order requisitioning process, inventory and assets, fleet management, accommodation, security and communications.
− Preparation, modification, amendment of lease & rental agreements, fuel and vehicle contracts, case reports with regards to main and field’s offices.
− Ensured proper procedures for collection of quotation from the suppliers, evaluation of quotation and recommendation.
− Fleet Management including hiring of fleet, drivers, supervision of fleet control staff, generating fuel consumption report and allocation of vehicles to different departments.
In-charge logistics and management of sixty vehicles & an equivalent number of drivers
Focal point for transportation and logistical needs of the organization
Regular supervision and evaluation of driver’s performance
Evaluation of resources
Regular Maintenance of logbooks, extra duty hour’s sheets, records of leaves, overtime of drivers etc.
Preparation of weekly duty roster, extra schedules and out of station trips
Liaison with workshops for timely maintenance of vehicles often in remote areas
Developed and implemented short and long-term goals, objectives, policies and procedures for the company.
Managed a team of 10 people, assigning them different tasks, and training them to provide better quality services to our precious clients.
Established productive dialogues with the representative bodies in the freight-forwarding sector.
Attending all quarries from the Embassies/Diplomats/UN Agencies/NGOs and Multinational Companies regarding their Import & Export shipments to different destinations and provide them with the required information like status of their consignments, air freight sea freight, origin services, customs formalities, destination services charges, transit time & final delivery date of the consignment etc.
Maintenance of all office files, correspondence with our destination agents as well as with local consignees/shippers, getting competitive rates, preparing official letters, submitting monthly performance report to MD, preparing official documents concerning to all.
Identify Conflict Factors Understand Behavioral Styles Working With difficult People Appreciate Cultural Diversity Turn Arguments into Agreements
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