Alan Atellin

Vendor Registration:
Review documents submitted by Contractors and Materials Supplier through e-Registration system intended for registration of a new Vendor or Contractor or update of information.

Registration of Invoices for Payment:
Review invoices submitted by Contractors and Material Suppliers against payment terms and conditions in the Contract or Purchase Orders.

Payment proposals:
Check/Review weekly payment proposals for e-banking payments.

Withholding Tax Payments:
Prepare monthly Withholding Tax payment and monthly Withholding Tax Remittance report.

Electronic Content Management (ECM):
Supervise casual staffs handling the conversion of physical documents to soft files and uploading to the system.

Key Achievements
• Successfully reconciling long outstanding advance payments and cleaning up of vendor’s ledger from various nuisance accounts
Responsibilities
• Verifying that invoices comply with policy and ensuring that necessary approvals and attachments are in place.
• Preparing payment vouchers and obtaining approvals for cheque issuance on payments to local suppliers.
• Preparing wire transfer instructions to banks and obtaining approvals on payments to foreign suppliers and posting of completed wire transfers to ensure reliable aging of payables.
• Working closely with cash management services to ensure availability of funds to meet payment deadlines by providing them with periodic reports.
• Ensuring compliance to financial controls on all payments and resolving any payment issues that may arise
• Facilitating Letter of Credit opening with banks on purchases required to be covered with LC and accurately recording LC settlements to the correct vendor accounts and charging to affiliate companies for payments made on their behalf
• Reconciling vendors accounts, identifying variances and effecting adjustments to ensure correct vendor and general ledger balances
• Playing a key role in ensuring seamless month end closing by recording all transactions, accruals and adjustments affecting A/P general ledger including foreign exchange valuations.
• Supporting accounts payable processes, internal control practices and escalating issues to the manager when needed
• Maintaining an open line of communication and providing support to various department heads and key personnel on matters involving procurement and payment.
• Providing information and documentation in response to requests from both internal and external auditors and explaining processes and controls
• Reconciling warranty claims and posting of credit notes.