ألبرتو كالاياج, Human Resource, Admin Administrator and Document Control Cum Vendor Coordinator

ألبرتو كالاياج

Human Resource, Admin Administrator and Document Control Cum Vendor Coordinator

GS E&C

البلد
الإمارات العربية المتحدة - أبو ظبي
التعليم
بكالوريوس,
الخبرات
18 years, 5 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :18 years, 5 أشهر

Human Resource, Admin Administrator and Document Control Cum Vendor Coordinator في GS E&C
  • الإمارات العربية المتحدة - أبو ظبي
  • أشغل هذه الوظيفة منذ فبراير 2011

Duties & Responsibilities as HR
 Manage the recruitment and resourcing function from the company
 Arrange and communicate with candidates regarding interviews, travel plans, visa and accommodation requirements.
 Obtain all necessary documentation from candidate’s to complete the recruitment process within Company procedural guidelines.
 Posts vacancies on careers website and any other external websites, maintains the recruitment log with up-to-date information of postings and their expiry.
 Builds professional and open relationships with HR Administration and other departments who interact with the recruitment process to ensure the timely and effective completion of recruitment process.
 Update HR database with all employee personal details to ensure accurate records are stored in one central location
 Collate CVs received, acknowledge receipt, record and track status of direct applications.
 Arrange interviews, liaising with GS E&C staff, external candidates and recruitment agencies.
 Observe the establishment’s policy, systems, procedures and job descriptions.
 Under the guidance of the HR Manager prepare labor contracts for new employees and contract amendments as and when required
 Responsible for the investigation and resolution of employee grievances including the presentation of investigation reports.
 Developing and implementing the company’s compensation and benefits systems, policies and procedures.
 Actively support the attraction, retention and motivation of employees that are competent and capable of meeting the company’s needs
 Responsible for providing advice to staff regarding the interpretation of Human Resources policies and procedures.
 Ensure that all necessary recruitment procedures developed, documented, agreed and reviewed regularly as require to incorporated all aspect for the recruitment and retention of employees
 Develops and maintains departmental files, documents, data files and confidential information
 Responsible for manpower planning across the group.
 Responsible for the mobilization of one project coordinate with other agency around the globe.
 Responsible for ticketing, schedules, preparing accommodations, contracts, daily needs of Employee or candidates
Duties & Responsibilities as Admin Administrator Cum Doc. Control

 Processing Visa application and monitoring other government relative’s issue.
 Primarily responsible for visa application process, residence permits and work permits
 Support the PRO in collation and recording of documents relating to visas.
 Responsible for staff medical insurance application and renewal, life insurance.
 Actively contribute to the constant reviewing of current practices to provide continuous improvements within the administrative function.
 Undertake any other general administrative duties to assist the administrative including sorting the daily post, email and faxes, monitor the stationery stocks etc as requested.
 Developing and implementing new administrative systems, such as record management;
 Maintained a good understanding of various systems and procedures connected with the project or function; to facilitate provision of timely and quality support.
 Provided office facilities and related administrative support to project teams or consultants working with the team for limited durations.
 Arranged basic facilities for yard employees such as accommodation, food, transportation & PPE.
 Conducted interview of short listed candidates for the admin dept & prepared employment contracts.
 Received invoices and submitted to accounts for payments after careful evaluation.
 Undertook spot checks in office premises and accommodation sites to ensure facilities upkeep.
 Implemented administration policies & procedures, staff welfare.

Administrator في hyundai heavy industries
  • قطر
  • ديسمبر 2008 إلى يناير 2011

 Manage the recruitment and resourcing function from the company
 Arrange and communicate with candidates regarding interviews, travel plans, visa and accommodation requirements.
 Obtain all necessary documentation from candidate’s to complete the recruitment process within Company procedural guidelines.
 Posts vacancies on careers website and any other external websites, maintains the recruitment log with up-to-date information of postings and their expiry.
 Builds professional and open relationships with HR Administration and other departments who interact with the recruitment process to ensure the timely and effective completion of recruitment process.
 Update HR database with all employee personal details to ensure accurate records are stored in one central location
 Collate CVs received, acknowledge receipt, record and track status of direct applications.
 Primarily responsible for visa application process, residence permits
 Processing, block visa application and monitoring and other government
 Related transactions concerning needed working documentations for
 Approximately 1, 500 employees of the company.
 Supervises 5 personnel staff and responsible in maintaining smooth Operation of Doha Office and it’s personnel by means of daily job assignment and monitoring of their daily outputs.
 Maintains database of employees records from visa application, mobilization, RP processing, salary data, leave/holiday benefits and until demobilization.
 Prepares weekly, monthly manpower reports, mobilization and demobilization reports, visa application status, block visa status and others.
 Prepares and/or answers correspondence related to HR and admin work scope, prepares memos, announcement notices and distributes via email and hardcopies on the notice boards.
 Checks/reviews the payroll list of the company.
 Prepares and assist employees with needed document in their application for bank account application, driving license application, liquor license application, employment certificates, salary certificates and NOCs.
 Coordinates with transport department for arrangement of airport pickups/drop-offs for incoming/vacation/outgoing employees, for medical check, fingerprint, eye test and all other HR related activities.
 Negotiates and conducts exit interviews for those going on resignation or end of contracts.
 Coordinates with agencies for special cases of recruitment, repatriation or termination of the employees
 Had handled all kinds of HR jobs including recruitment, gate pass officer, ticketing and payroll.
 Well-organized in keeping documents/files both in hardcopies and in computer system.
 Data entry and documentation.
 Handle daily office administrative and documentation relating to operation, training and safety matters.
 Making all Training schedule
 Handling and responsible for the maintenance of vehicles.
 Coordinate to our material suppliers (discussing and agreement)

Asst. Administrator في Philippine Shin - EI
  • الفلبين
  • يناير 2006 إلى نوفمبر 2008

 Arrange and updating day by day the 201 files
 Prepare the application form of new applicant
 Prepare and arrange the new applicant for interview and summary all data
 Arrange schedule of interview to be informed to all applicants.
 Prepare the test paper and summary all score and forward to manager
 Arrange the referral for medical of the new employee
 Monitoring of all passed and failed applicants.
 Attending all job fair interviews and applicant encoding data of manpower and updating
 Distributing monthly salary from supervisor to labor.
 Preparation and encoding the monthly timesheet.
 Create reports of timesheets to be surrendered to accounting department.
 Inventory of stock like uniform, safety shoes, hairnet, gloves
 Checking the transportation department for the schedule day by day.

الخلفية التعليمية

بكالوريوس,
  • في Systems Plus College Foundation
  • أبريل 2008
بكالوريوس, Computer Science
  • في Systems Plus College Foundation
  • أبريل 2008

Specialties & Skills

External Relationships
Company Administration
Computer Science
Completion
Candidates Searching
Microsoft Office

اللغات

الانجليزية
متمرّس

العضويات

Youth For Christ
  • Menber
  • January 2006

التدريب و الشهادات

Hand Safety & Manual Handling CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
(الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
Skykes Asia Holy Angel Open Day (الشهادة)
تاريخ الدورة:
October 2007
صالحة لغاية:
October 2007
Lifting and Rigging Awareness CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
4th Regional Student Assembly on IT Education (الشهادة)
تاريخ الدورة:
January 2007
صالحة لغاية:
January 2007
Hazard Identification CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
Working at Height CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
Non-Destructive Examination CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
Emergency response CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010
Philippine Youth Congress in Information Technology 2005 (الشهادة)
تاريخ الدورة:
August 2005
صالحة لغاية:
August 2005
Confined Space Entry CBT Course (الشهادة)
تاريخ الدورة:
August 2010
صالحة لغاية:
August 2010