Office Manager / Administrative Officer
Sambal Ventures General Trading LLC
مجموع سنوات الخبرة :11 years, 7 أشهر
● Employment visa applications / renewals / cancellations
● Company license / establishment card / lease renewals
● UBO declaration / share transfer application
● Arranging business visas / hotel reservations
● Preparation of various documents / contracts / invoices
● Corporate bank accounts opening
● Expense forms preparation / petty cash handling
● DHL account handling
● Monitoring / ordering office supplies
● Employment visa applications, visa renewals, cancellations, etc.
● Assistance in company set up / renewals / liquidation (Freezone and Offshore companies)
● Risk assessment of company clients
● Preparation of various documents / contracts / payment orders etc.
● English to Russian / Russian to English translation of various documents, presentations, etc.
● Liaising with banks / Personal bank accounts opening / Assistance in corporate bank accounts opening
● Handling rental agreements, DEWA / FEWA matters of the clients
● Updating client information database
● Ongoing and timely collection of all outstanding accounts receivables / Posting of third party invoices
● Pre-filing / Filing of documents (parcels from post, other branches, etc.)
● Monitoring / Ordering office supplies
● Arranging JAFZA employment visas, visa renewals, cancellations, etc.
● Travel arrangements: air tickets bookings, hotel reservations, etc.
● Arranging business visas
● Monitoring / Ordering office supplies
● Arranging business cards for employees
● Preparation of LPOs / Expenses Claim Forms
● Events organization
● Conference room reservations, etc.
● Receive patients and visitors with welcome and courtesy
● Fix appointments for patients, keep accurate record of the same; ensure concerned people are informed in advance and necessary arrangements have been made
● Receive and dispatch incoming and outgoing mails in the department
● Obtain information in details of a patient for registration and update patient data
● Provide accurate information to the patients / family members upon request without breaching confidentiality
● Collect payments for the bills from the patients
● Check the bills with regard to the completeness / documentary requirement
● Responsible for following-up the unsettled bills and finalize it in a reasonable time
● Carry out tax accounting
● Control taxes and duties income to the state budget
● Verify tax exemptions
● Bring tax-payers to administrative responsibility
● Handle official correspondence with public authorities and tax-payers
● Distribute periodicals
● Prepare cost estimates by analyzing proposals and requirements
● Prepare work to be estimated by gathering proposals, blueprints, specifications, and related documents
● Maintain cost database by entering data
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