Group Human Resources Officer
IFZA - International Free Zone Authority
مجموع سنوات الخبرة :9 years, 8 أشهر
Corporate function: in total 300+ employees
Monitoring of accurate leave, attendance and overtime record keeping
Monitoring of monthly payroll processing in line with governmental rules, regulations and company policies and procedures
Managing the implementation of company policies and procedures
Evaluating effectiveness of Human Resources processes through assessments, surveys and feedback
Monitoring all activities related to Government Relations and Medical insurance
Ensuring that the Human Resources files and databases are maintained as per organizational guidelines
Coordinating, updating and maintaining all activities related to colleagues’ needs and requirements ensuring that colleagues are being engaged and looked after
Supporting the recruitment function on reporting, communication with agencies, revisions of documents and templates
Responsible for recruitment of the managerial roles
Responsible for onboarding and training of new Human Resources team members
Initiating, coordinating and developing special projects and reports
Monitoring and supervising Human Resources Administrators
In-charge of the Human Resources department in absence of Head of Human Resources
Performing other job-related duties as assigned by Management
Corporate function
Coordinating and communicating all activities related to the on-boarding and off-boarding of Corporate Office Colleagues, General Managers and Human Resources Leaders in line with manning requirements
Coordinating and communicating all activities related to the interview process of candidates for Corporate Office, General Managers and Human Resources Leaders
Preparing breakdowns and comparisons of remuneration and benefits of candidates
Preparing employment contracts in line with company policies & procedures, and the local labor laws
Responsible for accuracy and maintenance of HRMS
Managing the leave administration to ensure accurate record keeping and have Corporate Office Colleagues avail their leave entitlements smoothly
Responsible for monthly payroll processing & attendance of Corporate Office Colleagues
Responsible for accuracy of all documentation for Corporate Office in line with governmental rules, regulations and company policies and procedures
Responsible for medical & life insurance enrolment / deletion / amendment and yearly renewals for Corporate Office colleagues
Administering all government relations activities
Maintaining up to date personal & online files to ensure efficiency and compliance with Human Resources Standards
Coordinating, updating and maintaining matters relating to colleague needs and requirements ensuring that colleagues are being engaged and looked after
Planning and scheduling colleague welfare activities in order to promote colleague well-being
Administering the Digital Signage by employing creative approaches and computer software to ensure it’s a vibrant communication tool
Initiating, coordinating and developing special projects and reports
Corporate function: in total 550 employees
Coordinating and communicating all activities related to the Talent Acquisition in line with the requirements
Implementing hiring procedures by driving the recruitment efforts and processes
Building quality relationships with the internal team members, external agencies and platform suppliers
Administering online assessments and conduct competency based interviews
Coordinating and communicating all activities related to the on-boarding
Monitoring and maintaining the recruitment budget
Maintaining up to date CV database and Talent Pool
Reviewing, modifying and writing Job Descriptions
Managing the recruitment platforms including Taleo, LinkedIn, CatererGlobal and Hosco
Coordinating and communicating all activities related to the Learning & Development in line with the requirements
Communicating with external consultants to prepare training plans, compiling training resources and materials to ensure smooth implementation of the training
Managing and preparing reports on training participation, training feedback and trainer effectiveness
Managing records of Learning & Development activities, attendance, results of tests and assessments, and training requirements
Maintaining learning templates, tools and training plans
Processing of all training requests in line with company policies and procedures
Monitoring of the monthly departmental training plan
Responsible for implementation of all statutory and mandatory trainings
Administering the content and users’ database of the online learning platform Guru by Axonify
Evaluating program effectiveness through assessments, surveys and feedbacks
Cluster function for 3 hotels: in total 1, 100 employees
Assisting colleagues including new joiners with their enquires
Responsible for accuracy of Arrival List, Internal Applications Tracker, Recommend a Friend Tracker and Recruitment Tracker
Responsible for full recruitment cycle of candidates from entry positions to supervisory level
Recruitment requisition validation, vacancies identification, job descriptions’ modification, posting positions
Sourcing and shortlisting candidates, scheduling and conducting interviews
Job offer proposals, comprehensive reference checks, contracts preparation, visa application
Pre-employment and onboarding process
Responsible for accuracy of all contracts prepared and communication with all new joiners
Communictaion with hiring managers, candidates and agencies
Managing and preparation of report of vacancies, candidates in process to update the managers and Head of Departments
Processing transfers and promotions
Raising purchase orders for recruitment fees and placements and processing of recruitment related invoices
Supervising Human Resources Intern and Human Resources Administrator
In-charge of recruitment in absence of Talent Resourcing Specialist
Cluster function for 3 hotels and 1 golf club: in total 1, 300 employees
Assisting colleagues including new joiners with their enquires
Preparing all the necessary documents for the joining formalities - first contact person for new joiners
Responsible for completion of new joiners’ documents and maintaining their personal files
Scheduling interviews
Maintaining comprehensive reference checks for candidates
Responsible for accuracy of all contracts prepared and communication with all new joiners
Responsible for accuracy of Arrival list, Internal Applications Tracker, Recommend a Friend Tracker and Recruitment Tracker
Communicating with hiring managers regarding internal applications and referral program
Updating Internal Jobs Board and Hot Jobs Board in a timely manner
Responsible for full recruitment cycle of candidates for entry positions (posting position, sourcing candidates, job offers, reference checks, contracts preparation, visa application, pre-employment and onboarding process)
Managing and preparation of report of vacancies, candidates in process to update the managers and Head of Department
Efficient and accurate ticket booking of all new joiners and defined vacation tickets as well as all ad hoc tickets (Emergency, End of Service, Interviews & Business Trips)
Responsible for the full ticketing process including reports, invoicing & supervising Human Resources Intern
Cluster function for 3 hotels and 1 golf club: in total 1, 300 employees
Assisting colleagues and first contact person at department
Managing colleagues’ personal files
Managing leavers files / archiving
Managing flight bookings and ticketing processes (new hire, vacation and end of service)
Responsible for preparation letters and any other documents requested by colleagues using online web portal
Supporting government relations section: handling Passports, Residence Visas and Emirates IDs
Managing electronic archive for all documents related to agendas
Reports generating from internal system
Responsible for standard operation policies revision
Responsible for other tasks and projects related to Payroll (supporting HR Payroll coordinator, updating the APR’ trackers), Employee Engagement activities and FBM purchases