DATA ENTRY CLERK CUM ACCOUNTS ASSISTANT
TARWADA CARGO TRANSPORT BY HEAVY TRUCKS – MEMBER OF BION GROUP
Total years of experience :13 years, 2 Months
Duties and Responsibilities
Daily
Receiving customer slips from the cashier
Checks and reviews the details of the slips
Confirm if the amount paid by the cashier to the driver matches with the OR
After thorough checking, inform the cash custodian for claims approval
Works with SAP and Fleet Board, generate daily reports, and assist with preparing monthly reports and other required reports
Collects, reviews and introduces data into computer.
Checks, reviews and authenticate files and documents.
Reviews the existing data and to correct or update when it is necessary.
Maintains accurate database records for diesel and traffic fines.
Assists with verification and editing of input and output data.
Maintains records of various tasks related to the job
Weekly
Compiles statistical reports
Organize scanned copy of slips
Monthly
Monthly invoicing
Making sure that all transaction (one month operation) already entered, verified and confirmed.
Assists accountants for monthly reports
DOCUMENT CONTROLLER - Duties and responsibilities
Store, manage and track documents
Scan slips, organize and maintain documents adhering to the company’s life cycle procedures, and achieve inactive records in accordance with the records retention schedule.
Retrieving of documents/ receive and process request for information from employees and/or clients and maintain the requests via tracking logs.
Create new templates as RFI procedures updated.
Duties and Responsibilities (ACCOUNTS RECEIVABLE)
Daily
Generate and send out invoices
Follow up on, collect and allocate payments
Carry out billing, collection and reporting activities according to specific deadlines
Perform account reconciliations
Weekly
Monitor customer account details for non-payments, delayed payments and other irregularities
Research and resolve payment discrepancies
Review AR aging to ensure compliance
Maintain accounts receivable customer files and records
Prepare bank deposits
Investigate and resolve customer queries
Process adjustments
Communicate with customers via phone, email, mail or personally
Monthly
Aging report
A/R analysis report
Trend line analysis report
Duties and Responsibilities (ACCOUNTS PAYABLE)
Daily
Receiving Report
Review the account allocation and update the receiving report in the system and post after Asst. DOF/FA approval.
Expense Reports
Verifying & posting the following:
Petty Cash
Staff recruitment expenses
General cashier expenses
Processing Payments
Reconcile and process payments to supplier
Process cheques for all disbursement and refunds
Process cheques for all employees such as leave, final settlement, loans and advances
Verify the casual staff invoices with the attendance sheet and process the payment
Weekly
Make a summary of charges to clearance accounts and hand over to credit office with supporting documents.
Hand over all supplier checks to finance for disbursement
Filling of receiving report invoices and payment voucher
Monthly
Process the incentives fees
Process the following mandatory payments before due date:
Water and Electricity Bills
Telephone and Internet Bills
Government Tax/fees
Management fees
Commission payment
Duties and Responsibilities:
• Compares inventories to office records or computes figures from records, such as sales orders, production records, or purchase invoices to obtain current inventory.
• Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies.
• Prepares reports, such as inventory balance, price lists, and shortages. May stock and issue materials or merchandise.
• May operate office machines such as calculator and computer.
• May be designated according to item inventoried as Property-And-Equipment Clerk; or type of inventory as Inventory Clerk, Physical.
• Receives premium payments from employer groups and adds premium payments to the contribution log and contribution recap for each employer group
• Reconciles premium payments to the data in our system
• Reformats contribution spreadsheets and imports hours, contributions and payroll deductions into fringe allocation spreadsheet
• Applies contributions to the trust reserve as needed
• Updates and maintains databases with changes in coverage and documents activity to ensure accurate eligibility and premium reports
• Corresponds with the employer groups regarding discrepancies, payroll deductions, premium shortfalls, etc
• Provides payments and eligibility details to the carrier, updates carrier databases and corresponds with carriers regarding eligibility issues
• Reconciles and makes adjustments for monthly administrative fees
• Corresponds with employer groups, carriers, employees and internal departments on a regular basis
• Works overtime as needed based on business needs
• Other duties as assigned.
Affliates: JAAT (Junior Associations of Accounting Technology) – member JPIA (Junior Philippines Institute of Accountants) - member UM Peer Facilitator – member UM Performing Arts Guild – member BLAST (Believers Living And Sharing Truth) – President (2011) Glorious Performing Arts Guild – Co-head (present) Seminars: “POWER DRESSING AND BUSINESS ETIQUETTE: THE ART OF CREATING A PROFESSIONAL IMAGE” AVR-UM Main Campus, Davao City (Given Last November 26, 2011) “SEVEN HABITS OF HIGHLY EFFECTIVE PEOPLE” AVR-UM Main Campus, Davao City (Given Last December 10, 2011) “BIR FORMS: WRITNG OUR OBLIGATIONS” AVR-UM Main Campus, Davao City (Given Last December 17, 2011) “INVESTMENT IN PHILIPPINES STOCK EXCHANGE” AVR-UM Main Campus, Davao City (Given Last January 14, 2012) “LABOR LAWS” AVR-UM Main Campus, Davao City (Given Last January 21, 2012) “SEXUAL HARASSMENT IN THE WORKING PLACE” AVR-UM Main Campus, Davao City (Given Last February 28, 2012) “NEW GOVERNMENT ACCOUNTING SYSTEM” AVR-UM Main Campus, Davao City (Given Last February 4, 2012) “STRESS MANAGEMENT” AVR-UM Main Campus, Davao City (Given Last February 11, 2012) “RECONNECTING WITH HIM: A TIME TO LOOK BACK AND REFLECT” Teresian Daughters of Mary, Davao City (Given Last February 25, 2012 “THE SEVEN HABITS” North Crest Cabantian, Davao City (Given last October 12, 2013) courtesy of Monde Nissin Corporation Certificates: “SCHOOL OF LEADERS” Harvest House International Ministries, Tibungco Davao City (August 29, 2010) “INTERNSHIP PROGRAM” College of Accounting Education-UM Main Campus (March 27, 2012) “CAREER DEVELOPMENT TRAINING” UM Fitness and Wellness Center-UM Main Campus (February 9, 2013) “A CAPELLA COMPETITION” College of Accounting Education Festival-UM Matina Campus (February 14, 2013) “LITERARY AND MUSICAL – DUET CATEGORY 3rd Place” UM – Matina Campus (2012) "VALEDICTORIAN" New Ilang Achievers Academy SY 2008 (Secondary) ● "HONORABLE MENTIONED" Sto. Nino Elementary School SY 2004 (Primary)