Executive Secretary
Internal Line Interior Design LLc.
Total years of experience :2 years, 8 Months
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for executives.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Compile, transcribe, and distribute minutes of meetings.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Manage and maintain executives' schedules.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Arrange and confirm appointments
Handle incoming mail and other material
Set up work procedures and filing system
Liaison with internal and external contacts
Preparing documents for the handing over of the completed projects.
Prepare and manage correspondence, reports and documents
Maintain update records of the site drawings.
Organize and coordinate meetings, conferences, travel arrangements
Maintain schedules and calendars
Arrange and confirm appointments
Handle incoming mail and other material
Set up work procedures and filing system
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally
Attending projects meeting and making the minutes of the meeting.
Arranging required materials for the project site.
Arranging transportation for the required project site.
Coordinating with the engineers regarding the project meetings.
Preparing documents for the handing over of the completed projects.
Maintain update records of the site drawings.
Social Project:-“Misuse of Mobile Phones among Youngsters in Sharjah” The project was done during the fourth semester of Bachelor Degree in Business Administration under the affiliation of Mahatma Gandhi University. The project is being done under the supervision of Zero Phones LLC. Medical Survey:-Medical survey done for “Med Care Hospital” The survey work was done to know the public opinion of the upcoming Super Specialty Hospital “Med Care Hospital” under the supervision of Dr. Moopen’s Healthcare Management Services LLC. Management Project:-Personality Types and Performance of Employees” The project was done during the sixth semester of Bachelor Degree in Business Administration under the affiliation of Mahatma Gandhi University. The project is being done under the supervision of York International.