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Prepare and track transmittals, submittals, and RFIs
Ensure proper document numbering and revision control

Assisted in document filing, scanning, and record keeping
Maintained document registers and logs
Supported preparation of reports and project documents
Coordinated document distribution between departments

Manage and maintain all project documents
Ensure proper filing and organization (hard & soft copies)
Control document numbering and version (revision control)
Receive, record, and distribute documents to the team
Maintain document register / tracking system
Ensure documents are up to date and approved
Control confidential and sensitive documents
Coordinate with departments for document flow
Archive and store old/obsolete documents properly
Ensure compliance with company procedures and standards
Act as a central point of contact for all document-related communication
Ensure smooth document flow between departments and stakeholders
Coordinate with engineers, supervisors, and management for document approvals
Maintain real-time document tracking system (incoming & outgoing)
Handle document submissions to clients/consultants
Ensure timely distribution of drawings, reports, and revisions
Manage revision control to avoid use of outdated documents
Support project team by providing quick access to required documents
Follow up on pending approvals and overdue documents
Maintain confidentiality and data security of sensitive files
Prepare document status reports (DSR) and updates
Ensure compliance with project documentation standards
Assist in audits by providing accurate document records
Use document control systems like Aconex, EDMS, SharePoint (if applicable)
Improve efficiency by organizing digital filing systems