Ali Alghanim

 Receive shipping documents from clients, check to ensure their accuracy as detailed below:
• Original Bill of Lading
• Original Legalized Commercial Invoice
• Original Legalized Certificate of Origin
• Copy of Packing List (Legalization not require)

 In addition to above, check the following in case if shipment is of DGR, Chemical, Food, electronic etc… etc…
• Data Sheet for Chemical/DGR
• Import Permit for Chemical/DGR
• Phytosantary Certificate for Gras seed and Plants
• Health Certificate for food/Frozen goods (for consignments of meat we should have the Certificate conforming that it is slaughtered as per Islamic Rules)

 Open Files issuing unique ewe Control Number & ACCPAC number. Send Acknowledgement to Client Confirming Receipt of documents (EXHIBIT “D”)
 Incase of Missing Documents ensure to follow-up with clients (EXHIBIT “J”)
• Maintain daily follow-up in writing and over phone with client until receipt of require documents
 Forward File to Data Entry Officer to enter all data of shipment in Shipment Tracking System (STS)
 Prepare FOUR (4) sets of documents as directed by the Clearance Manager, for the use of following Dept.
• For File :
• Transportation :
• Billing :
 Hand Over Original Bill of Lading to Delivery Order Collector, follow-up with collector on daily basis to ensure collection of Delivery Order Prior to arrival of vessel
 IT IS IMPERATIVE TO UP-DATE SHIPMENT STATUS IN STS SYSTEM. ( XHIBIT “L”
• Shipment status must start from the date of receipt of documents.
• It is the responsibility of Liaison Officer to ensure that daily status of each activity of shipment file is obtained from following concerned staff of ewe/client or any other partyto up-date the daily status report.
A) Follow-up with Delivery Order Collector(DOC) to
obtain the vessel arrival date and thereafter the D.O
collection date.
B) Follow-up with Classifier for the completion of
Bill of Entry (customs declaration) in most expeditious
Manner, in any case prior to arrival of the vessel.
C) Up-date the Actual Arrival date of Vessel.
D) Follow-up with chief Broker/Brokers to up-date the clearance status on daily basis.
E) In case of any amendment up-date daily position to ensure completion of process with in shortest time, in all case prior to commencement of Demurrage.
F) Follow-up with Shipping Lines/Air Lines/Shipper/Consignee to speed up the amendment process. All follow-ups must be in writing and copies of correspondence must be filed in shipment file systematically.
G) Ensure that Delivery Order Collector is in contact with shipping lines/Air Lines minimum twice a day to push for immediate amendment.
H) Request for customs duties, port dues, stripping charge.
I) In case of Demurrage on consignment, ensure to obtain UNCONDITIONAL approval of client against ewe Justification. ( EXHIBIT “M”
J) Ensure that the Delivery Location is obtained from Client prior to commencement of Delivery.
K) Prepare Delivery Receipt for consignment with proper delivery instructions on Delivery Receipt.
L) Hand over Delivery Receipt to Haulage Manager to arrange suitable vehicles for safe Journey of consignment to its owner.
M) Follow-up with Haulage Manager for timely delivery of consignment
N) Maintain a record to follow-up with Haulage Manager for timely collection of invoices
O) Forward file to Billing dept. after collection of following Documents from all parties as detailed below:
• Chief Brokers for timely submission of all Original reimbursable payments of Port Dues/Customs charges.
• Follow-up with Finance Dept. for immediate return of All reimbursable Receipts to Operations Dept.
• Follow-up with Trucker through Haulage Manager for timely submission of Container Inter-change and Delivery Receipt(s)

Working in East and West Express. East and West Express is a logistics company. My position is a quality officer, and I assist on handling shipments theough sea and air as well.