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Modern Arab Hospital Aden German International Hospital
Managing Director Managing Director
March 2023 - Present Jan2019 - Dec 2022

Remark: Both jobs have the same tasks

Functional tasks
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Identify and develop the hospital's senior strategy with its components of vision, mission, goals and basic values.
Strategic identification of strengths, weaknesses, opportunities, and challenges known globally in the theory of senior management strategy.Support, support and guide the strategic dimension of the hospital.
Adopting, allocating, managing, maintaining and developing strategic plans.
Manage the assets of the hospital and its investments efficiently and effectively.
Supporting, developing and improving the general positive picture of the hospital in the eyes of the community members.
Consolidate and support the hospital's sustainable path for the near and long term and confirm the growing growth rates.
Support the sustainable competitive advantage of the hospital.
Adopting hospital plans for the near-term, medium, long term and long term.
Adoption of the organizational structure of the hospital and the regulations of powers and responsibilities for senior management.
Develop and implement HR strategies and initiatives aligned with the overall business strategy
Adoption of the performance appraisal system and salary scale system.
Approve the main policies of human resources and financial assets and follow up their application.
Adoption of the main technical regulations and the deepening of contemporary electronic information and communication systems
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Plan and coordinate administrative procedures and systems and devise ways to streamline processes

Relationship Management, Suppliers and Services
•Support Business Operations with office procurement services

Risk / Information Management
•Coordinate office returns for audit requirements, coordinate local preparation for audit
•Support the business in regulating the Child Protection action plan
Security
•Local First Aid trainer, maintain first aid logs and ensure audit compliance is sustained.
•Coordinate and mmanage fire drills with local authorities, local fire drills and all required documentation, in supporting security contingency plans

•Oversee the replacement of equipment and disposal of old equipment ensuring appropriate authorization has been received
General Administration
•Mange the procurement of office stationary and the maintained of inventory
•Over sight of hotels/visas for internal and external British Council visitors
•Support SBU’s with office event co-ordination and logistics
•Complete and manage general administrative tasks, including but not limited to; SSC invoice scanning
• Office cars and insurance
Onsite Financial Activities
•Cash handling, cash collection, petty cash and preparation of cheques
•Depositing cash into local bank account
•Manage the preparation and delivery of off system payments to necessary recipients

Leadership & Management
•Plans and prioritises own activities, which span across a range of different work streams or internal client relationships. Responds to changing and at times competing requirements to ensure effective delivery of responsibilities over a monthly/quarterly time horizon

•May provide guidance and support to colleagues through on-the-job training and coaching on use of systems/processes relevant to the area of functional expertise


Human Resources

•Manage Employee files HR database and activities
•Prepare the new contracts, extension and amendment (employment, casual & others) and follow up of probation periods.
•Get signed all the contracts, extension and amendment from employee’s and make sure they are archived in personal files.
•Keep the employee files up to date for both active & stopped (required documents & ensure proper filling).
•Ensure all HR Personal files are updated and archived properly.
•Keep the HR database updated.
•Prepare the monthly payroll information.
•Update contracts dates, leaves, overtime, advances, medical, per diem, loans and deduction in the monthly database.
•Ensure all required documents for payroll are processed on time.
•Participate in the national staff recruitment in the base level:
•Ensure the implementation of recruitment policy in the base
•Invite shortlisted candidates for interviews and assist in organizing sessions.
•Ensure that all required information i.e. Job advertising, CV, written test, Interview grid, Comparative sheets are archived in HR file during the process of hiring.
•Update recruitment follow-up on weekly basis.
•Schedule induction and briefing for new joiners on ACF -International internal policy and regulation
•Management of HR administration in Base:
•Manage the attendance of national staff;
•Prepare and follow up the staff’s medical reimbursement, loans, advances and payment of daily workers.
•Prepare and follow up the staff per diem and hotel booking
•Participate in organizing meetings, workshops and others
•Produce a monthly report about HR activities in the base.
•Management of office Stationary and consumable supplies.

•Coordinate with logistics for expatriate Pick and drop
•Following up & preparing letters and translating documents for expatriate’s visas and following up travel permits when requested.

junior staff members in operations
•Prepare and processing pay-in slips and managing bank deposits
•Manage and responsible petty cash payments and preparation of cheques
•Reconcile daily cash collections
•Organize and manage allowances for newly appointed staff
•Securing access equipment to office premises in secure safes
•Compile daily cash collection on accounting system
•Submission of relevant documents to bank for ease of operations
•Assisting in hiring and training of new staff
•Covering staff members on leave and performing relevant tasks as required
•Attending trainings and development schemes for additional career development
•Maintaining of regular stationery stocks and managing maintenance of electrical equipment and office furniture
•Assist operational teams in processing staff visas, residence permits and visitor arrivals
•Assist local staff in booking of travel itineraries in coordination with authorised travel agent
•Manage customs clearance where applicable
•Management of local supplier base providing maintenance, project activity and cleaning.
•Tracking of utility usage (electric, water, AC)
•Ensuring that fire-fighting and safety equipment has been properly installed.

sales team by managing schedules, filing important documents and communicating relevant information
•Ensure the adequacy of sales-related equipment or material
•Communicate product specs, new product information, and discontinued items
•Respond to complaints from customers and give after-sales support when requested
•Store and sort financial and non-financial data in electronic form and present reports
•Handle the processing of all orders with accuracy and timeliness
•Coordinate and ensure completion of new item(s) and distributor set up paperwork
•Inform clients of unforeseen delays or problems
•Monitor the team’s progress, identify shortcomings and propose improvements
•Assist in the preparation and organizing of promotional material or events
•Ensure adherence to laws and policies
•Maintain Customer Accounts timely and accurately with the most current information