Relationship Management, Suppliers and Services
•Support Business Operations with office procurement services
Risk / Information Management
•Coordinate office returns for audit requirements, coordinate local preparation for audit
•Support the business in regulating the Child Protection action plan
Security
•Local First Aid trainer, maintain first aid logs and ensure audit compliance is sustained.
•Coordinate and mmanage fire drills with local authorities, local fire drills and all required documentation, in supporting security contingency plans
•Oversee the replacement of equipment and disposal of old equipment ensuring appropriate authorization has been received
General Administration
•Mange the procurement of office stationary and the maintained of inventory
•Over sight of hotels/visas for internal and external British Council visitors
•Support SBU’s with office event co-ordination and logistics
•Complete and manage general administrative tasks, including but not limited to; SSC invoice scanning
• Office cars and insurance
Onsite Financial Activities
•Cash handling, cash collection, petty cash and preparation of cheques
•Depositing cash into local bank account
•Manage the preparation and delivery of off system payments to necessary recipients
Leadership & Management
•Plans and prioritises own activities, which span across a range of different work streams or internal client relationships. Responds to changing and at times competing requirements to ensure effective delivery of responsibilities over a monthly/quarterly time horizon
•May provide guidance and support to colleagues through on-the-job training and coaching on use of systems/processes relevant to the area of functional expertise
Human Resources
•Manage Employee files HR database and activities
•Prepare the new contracts, extension and amendment (employment, casual & others) and follow up of probation periods.
•Get signed all the contracts, extension and amendment from employee’s and make sure they are archived in personal files.
•Keep the employee files up to date for both active & stopped (required documents & ensure proper filling).
•Ensure all HR Personal files are updated and archived properly.
•Keep the HR database updated.
•Prepare the monthly payroll information.
•Update contracts dates, leaves, overtime, advances, medical, per diem, loans and deduction in the monthly database.
•Ensure all required documents for payroll are processed on time.
•Participate in the national staff recruitment in the base level:
•Ensure the implementation of recruitment policy in the base
•Invite shortlisted candidates for interviews and assist in organizing sessions.
•Ensure that all required information i.e. Job advertising, CV, written test, Interview grid, Comparative sheets are archived in HR file during the process of hiring.
•Update recruitment follow-up on weekly basis.
•Schedule induction and briefing for new joiners on ACF -International internal policy and regulation
•Management of HR administration in Base:
•Manage the attendance of national staff;
•Prepare and follow up the staff’s medical reimbursement, loans, advances and payment of daily workers.
•Prepare and follow up the staff per diem and hotel booking
•Participate in organizing meetings, workshops and others
•Produce a monthly report about HR activities in the base.
•Management of office Stationary and consumable supplies.
•Coordinate with logistics for expatriate Pick and drop
•Following up & preparing letters and translating documents for expatriate’s visas and following up travel permits when requested.
- Company industry:
- Primary, Prep, & Secondary School
- Job role:
-
Administration
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