HR & Recruitment Officer (International, Internal)
GPT Special Project Management Limited ( Airbus Group )
Total years of experience :15 years, 1 Months
• Active use of recruitment & selection tools.
• Implemented and administrate SAP E- Recruiting
• Using the SAP Software to maintain the DATA Management for company's staff
• Work closely with Head of Departments to deliver recruitment needs.
• Responsible for the welfare and movement of all employees and their dependents.
• Responsible for the recruitment campaigns, and the development of recruitment procedures
• Execute pre-screening and/or final phone/face to face interviews to support all parties in concern with assessment.
• Develops and oversees the operation of appropriate selection processes for different levels and types of positions, including the use of structured and competency-based interviewing and other forms of assessment to optimally ascertain candidates’ capabilities and their “fit” the department’s job requirements.
• Works closely with the departments to understand their manpower and recruitment needs and to develop, gain agreement to, and implement recruitment plans to meet these in the most effective way.
• Discuss with various Department Heads on a regular basis for the open requisitions to ensure the targets are met in specified deadline.
• Leverage knowledge of recruiting best practices to develop recruiting processes, policies procedures and branding needed to execute the staffing strategy and meet current and future business needs.
• Mange the full cycle recruiting process and provide reports to Management on key staffing metrics such as days to hire, cost per hire and quality of service.
• Continuously scout and source talent to develop deep pools of diverse and qualified applicants. Efficiently use the full range of recruiting tools / methods - internet, resume databases, job ads, employee referrals, networking, outreach, professional associations, etc.
• Follow up with the candidates/ agencies to ensure that candidates start on the specified start date and advising for the right actions towards the candidate's visa and other required documents.
• To administer/Service Delivery all aspects of travel for staff and their dependants, and Sub Contractors.
• To ensure accurate records are kept of staff movements and leave analysis carried out when requested.
• To ensure that changes to the payroll are carried out in liaison with Payroll Department.
• To ensure that computerised staff database is accurate and kept up to date.
• Produce routine and ad hoc reports from staff database.
• Respond to requests from line managers and members of staff for help and guidance on policy/procedural matters.
• To perform routine administrative tasks concerned with staff Induction in accordance with Induction procedure.
• Maintain staff & recruitment status report and weekly status tracking report.
•Act as the central point of contact for the company and to meet and develop relationships with all associates and clients in a warm and professional manner.
•Prepare employment contracts and all contractual documentation required to support the associate in any processes and procedures needed to obtain labor permits and/or residence visas (country specific).
•Searching for Candidate overseas through telecommunications and Internet.
•Short list candidates and inviting them for interviews.
•Create new joiner set-up files and ensure all records are updated regularly and are local country compliant.
•Handle/diffuse complaints/situations if associates are facing any problems or require any guidance or support.
•Issue all service letters and contract staffing related documentation.
•Handle all travel coordination (including visas) for associates on approved business travel.
•Processing medical insurance applications and following up with broker on additions, deletions and medical packs.
•Liaison with PRO regarding all Iqama’s / Visit Visa’s and all other government relation activities. (Country specific).
•Manage and regularly update Leave tracker.
•Prepare Monthly Summary Report (e.g. New Joiners and Leavers).
•Follow up on and ensure all associate exit processes are in alignment with local country policies and procedures.
•Respond to all internal/external requests and communications in a prompt and professional manner.
•Sending the shipments all over the world.
•Communication with all staff around the world to arranging the shipments.
•Managing customer’s accounts and adapting their special operations sending .Receiving .Problems .Orders.
•Preparing reports about customers on the end of day.
•Marketing inside and outside the company to attract new customers.