علي شامل بهية

Duties and Essential Job Functions
• Consistently recruiting excellent staff.
• Maintaining a smooth onboarding process.
• Training, counseling and coaching our staff.
• Resolving conflicts through positive and professional mediation.
• Carrying out necessary administrative duties.
• Conducting performance and wage reviews.
• Developing clear policies and ensuring policy awareness.
• Creating clear and concise reports.
• Giving helpful and engaging presentations.
• Maintaining and reporting on workplace health and safety compliance.
• Handling workplace investigations, disciplinary and termination procedures.
• Maintaining employee and workplace privacy.
• Prepare salaries on timely basis
• Manage the NSSF File & MOF Tax on Salaries

Participates in the formulation of strategies for the department and the process of development of these policies to make sure that keep pace with the company's strategy.
2. Conduct all operations related to payroll activities on time with zero delays and with accuracy.
3. Manage the talent acquisition as per the agreed KPI’s and BCI manpower plan.
4. Performance Management implementation along all processes related to this function.
5. Manage the Learning and development function.
6. Raising the recommendations need to develop policies and procedures for the department of work and participate in the development process of these policies and ensure that the application process take place within the relevant legal requirements and procedures
7. Verifies the accuracy and maintenance of the HR system updates and schedules relating to compensation.
8. Daily activities of the HR activities by providing support and advice to the management and employees and by encouraging teamwork and providing facilities crisis to ensure effective performance and distinctive.
9. Update and revise the organization structure on regular basis.
10. Ensures that accurate job descriptions are in place.
11. Reviews and validates departments KPI’s on a semiannual basis.
12. Conducts orientation session and on the job training for the new comers.
13. Frequent visits to BCI /MC branches along with recommendation and special actions with the concerned parties.
14. Contributes to and participate in the preparation of budgets for the department and monitor the use of the budget to make sure that does not exceed the specified budget
15. Commitment in the implementation of policies and mechanisms and for occupational health and safety in the work environment generalizations
16. Develops and formulate strategies for the benefits and incentives granted to mobile staff to ensure the application of best practices in this area and create loyalty among employees
17. Conduct annual salary surveys through evolution, identify data and information from the local and regional market and the implementation of the study, and make recommendations for the modification and development advantages of private company employees and the incentive system in order to maintain the company's competitive advantage in this area collection tools.
18. These responsibilities are not exhaustive and other duties and responsibilities will be assigned at a later date.

On Performance Appraisal & Career Planning:
1. Execute/Supervise the execution of the annual Performance Appraisal calendar: Ensure template filling in due time, conduct sessions, ensure compliance with system & procedures at all levels
2. Compile the results of the PA by department & analyze data; Report outcome of analysis
3. Follow-up on underperformers and prepare performance improvement plans to develop needed competencies and enhance work outcome
4. Follow-up on Performance Improvement plans meetings: Discuss achievement of team member(s)

On Recruitment:
5. Supervise the creation/update of job descriptions and business goals
6. Screen and evaluate CVs
7. Lead the interviewing process
8. Ensure proper implementation of on-boarding programs including the planning and implementation of new employee orientations in coordination with concerned team members (induction programs, progress follow-up...) to foster positive attitude toward organizational objectives.
9. Assess new members advancement until the ending of the induction period, and in coordination with direct manager(s)
10. Ensure that new comers and existing employees are behaving as per corporate business conduct/internal regulations and take appropriate measures as per P&Ps
11. Handle off-boarding of employees including exist interviews, reporting and corrective action implementation
12. Sustain proper relations and communication with Universities, Technical Schools, NGOs and selected recruitment agencies for eventual recruitment needs
13. Search & dispatch candidates for interview on the HR Database, LinkedIn and other available online sourcing means
14. Promote Mared Al Iraqiya in job fairs/universities to attract talented people.

On Employee Development:
15. Supervise, initiate, plan and/or support the implementation of trainings and follow-up on outcome
16. Suggest the development of new procedures in order to improve productivity
On Employee Relations:
17. Handle grievance matters including meeting, reporting and follow-up with concerned managers
18. Provide guidance to employees by answering in a timely efficient manner all their queries/requests. Make sure to provide accurate information after checking with concerned people. Express a pleasant approach at all times.

ACSI Program is a microfinance program the work in Iraq, the main objective is to contribute in the overall economic growth in Iraq, ACSI is working in 13 branch in Iraq in different provinces, the position is responsible for all of the employees in all Iraqi offices.

Recruitment responsibilities:
- Implementation of recruitment objectives, policies.
- Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required.
- Specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
- Proactively plan and manage recruitment for all positions within CHF - ACSI; including managing attraction campaigns and candidate sourcing, short listing candidates, skills & personality testing, behavioral interview assessment with line manager and offer negotiation.
- Arrange and conduct test & interview with the short listed candidates for testing and administer test.
- Promote best recruitment practice, share ideas and information to ensure consistency through a value added services.
- Seek out and manage recruitment suppliers; and ensure they deliver a consistent quality & cost efficient service to the business.
- Manage vacancy and candidate records on software and, ensuring that all data and information is accurate and up to date.
- Utilize online recruitment services to attract and source applicants.
- To generate monthly section reports.

Training responsibilities:
- Contact with the outside training for the program.
- Make external training program and send to director for approval.
- Preparing procedures for employees, management who are appointed for training.
- Get the document, certificates with photo and keeping.

Recruitment duties:
1. Implementation of recruitment objectives, policies.
3. Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required.
4. Specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
5. Proactively plan and manage recruitment for all positions within AMALKOM; including managing attraction campaigns and candidate sourcing, short listing candidates, skills & personality testing, behavioral interview assessment with line manager and offer negotiation.
6. Arrange and conduct test & interview with the short listed candidates for testing and administer test…
7. Promote best recruitment practice, share ideas and information to ensure consistency through a value added services.
8. Seek out and manage recruitment suppliers; and ensure they deliver a consistent quality & cost efficient service to the business.
9. Manage vacancy and candidate records on software and, ensuring that all data and information is accurate and up to date.
10. Utilize online recruitment services to attract and source applicants.
11. To generate monthly section reports.

Training Duties:
• Contact with the outside training for the program.
• Make external training program and send to director for approval.
• Preparing procedures for employees, management who are appointed for training.
• Get the document, certificates with photo and keeping.

Amalkom is one of the Iraqi NGOs that is working in the Microfinance filed, it provides Short term affordable loans for business owners in Iraq.
My Main responsibilities are as follow:

- Manage the monthly Time Sheets and leaves request, with recording all employees leave balance.
- Maintain an up to date contact list for all of the institute employees and distribute to all who need it.
- Manage employee's file and update them accordingly, with all related documents.
- Assist in the recruitment process to fill any vacant position within the institute.
- Provide any necessary support in all HR functions according to the instruction of the Department Manager.
- Follow up with the other departments regarding the loaned property forms.
- Coordinate with other department regarding the Warnings letters that issued to any employee.
- Assist and follow up the renewal of all employees contacts.
- Issuing all employees ID cards.

February 2010 till December 31, 2011
CHF International- ACSI
HR Assistant

ACSI Program is a microfinance program the work in Iraq, the main objective is to contribute in the overall economic growth in Iraq, ACSI is working in 13 branch in Iraq in different provinces, the position is responsible for all of the employees in all Iraqi offices.
My main responsibilities can be summaries as follow: - Manage employee's file and update them accordingly, with all related documents.
- Assist in issuing employees monthly payroll
- Assist in hiring & firing processes for CHF employee
- Follow up monthly Time Sheets and leaves request, with recording all employees leave balance.

December, 2008 to February, 2010
Al-Sabah Computer office
My responsibility was as follow:
- Maintain and provide computers to the customers of the office.
- Provide any maintenance for all types of computers for the customers.

My responsibility was as follow:
- Distribute all kind of programs DVDs and Movies.
- Keep an updated library for the office that include all kind of DVDs.