HR Executive
Rosneft Oil & Gas PLC, United Kingdom
Total years of experience :9 years, 2 Months
Provide direct HR/administrative support and general office work.
• Recruitment’s for all levels, Active interaction with placement consultants and top management. First level of HR interview reference checks, scheduling of interviews etc. Preparation of contract letters.
• Managing the recruitment process as per the ISO procedure.
• Preparing offer letters for all new joiners. Welcome mails, introducing them to the team & the organization.
• Conduct orientation for newly hired employees.
• Managing the payroll program. (status change, Revised salary, new joinees).
• Preparing performance appraisals in the organization, facilitating goal setting sessions, feedback, employee grievances & the entire appraisal process as per the specified company policies.
• Handling post recruitment issues, which include liaising with visa-services, to ensure staff joins the relevant department as per set time lines.
• Determining motivation & satisfaction levels of employees through personal interaction & surveys.
• Conduct exit interviews with staff that have resigned, monitoring significant trends and highlighting these to the relevant Managers with recommendations for corrective action. Carry out exit procedures, ensuring that staff members are correctly advised on procedures evaluate and approve requests made by them to ensure consistency. Ensure that the company’s interests are protected at all time and that employee needs are achieved in line with company policy.
• Furnishing reports and records to top management for expediting their decision making procedure.
• Maintaining Database of all the employees.
• Deploying Manpower to different Sites as per the requirements.
• Checking of Salaries & Deductions made by the Accountant for all the Group of Companies and highlighting the errors made by them.
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• Assist in preparation of templates for HR related work i.e. Performance Appraisal Template, Group Manpower Information, etc.
• Ensure Job Descriptions are made and updated for all the staffs.
• Preparation of Performance Appraisal form and Grading Letter for all the staffs.
• Preparing & Updating Bonus and Increment List at the end of the year for all the Staffs of Group of Companies.
• Making Quarterly & Yearly Presentation for the Group Status i.e. Resigned, Transfer, Joined etc.
• Looking after the tenancies & vehicles in lieu of their renewal and registration
• Making Quarterly & Yearly Presentation for Concessional, Annual, Casual, Emergency Leaves etc.
• Maintain and update the filing systems for classifying, retrieving and disposing of materials such as correspondence, records, reports and other confidential matters.
• Deal with posts, shipment & emails.
• Read and respond to correspondence.
• Maintaining and securing confidential files of the Area Manager.
• Manage key client files.
Provide direct HR/administrative support and general office work. This involved following key
• Recruitment’s for all levels, Active interaction with placement consultants and top management. First level of HR interview reference checks, scheduling of interviews etc. Preparation of contract letters.
• Managing the recruitment process as per the ISO procedure.
• Preparing offer letters for all new joiners. Welcome mails, introducing them to the team & the organization.
• Conduct orientation for newly hired employees.
• Managing the payroll program. (status change, Revised salary, new joinees).
• Preparing performance appraisals in the organization, facilitating goal setting sessions, feedback, employee grievances & the entire appraisal process as per the specified company policies.
• Handling post recruitment issues, which include liaising with visa-services, to ensure staff joins the relevant department as per set time lines.
• Determining motivation & satisfaction levels of employees through personal interaction & surveys.
• Conduct exit interviews with staff that have resigned, monitoring significant trends and highlighting these to the relevant Managers with recommendations for corrective action. Carry out exit procedures, ensuring that staff members are correctly advised on procedures evaluate and approve requests made by them to ensure consistency. Ensure that the company’s interests are protected at all time and that employee needs are achieved in line with company policy.
• Furnishing reports and records to top management for expediting their decision making procedure.
• Maintaining Database of all the employees.
• Deploying Manpower to different Sites as per the requirements.
• Assist in preparation of templates for HR related work i.e. Performance Appraisal Template, Group Manpower Information, etc.
• Ensure Job Descriptions are made and updated for all the staffs.
• Preparation of Performance Appraisal form and Grading Letter for all the staffs.
• Preparing & Updating Bonus and Increment List at the end of the year for all the Staffs of Group of Companies.
• Making Quarterly & Yearly Presentation for the Group Status i.e. Resigned, Transfer, Joined etc.
• Looking after the tenancies & vehicles in lieu of their renewal and registration
• Making Quarterly & Yearly Presentation for Concessional, Annual, Casual, Emergency Leaves etc.
• Maintain and update the filing systems for classifying, retrieving and disposing of materials such as correspondence, records, reports and other confidential matters.
• Deal with posts, shipment & emails.
• Read and respond to correspondence.
• Maintaining and securing confidential files of the Area Manager.
• Manage key client files.
• Oversee all day-to-day administrative matters in accordance with the company policy and procedures.
Recruiting, staffing and managing personnel deployed overseas (UK); which on an average included 70 employees.
RESPONSIBILITIES:
Coordinating with Project, Delivery and Engagement Managers for their resource requirements
On-boarding employees to the organization and process orientation in case of overseas assignments
Handling pre and post deputation formalities for deputies traveling abroad for onsite projects
Insurance management including liaising with Insurance companies for coverage of employees
Benefits management (foreign currency) for employees deputed overseas
Settlement of claims and benefits
Handling employee relations and resolving employee issues while on deputation; One point of contact for all Europe based employees
Performance appraisal management - full cycle
Maintaining comprehensive databases pertaining to overseas insurances, travel logistics, claims and settlements.
Consolidating and reporting of expense, logistics, service levels data for employees on deputation
Generating MIS reports with overseas cost analysis for company management
Managing auditor queries relating to Internal & Statutory Audit.
I was adjudged and specially awarded as a ‘Valuable Contributor’ to the group's business.
Assigned to manage all sort of imports related matters with foreign vendors all around the globe for purchase of API’s, Chemicals, negotiations, bargain and correspondence
in lieu of great savings towards the company benefits.
RESPONSIBILITIES:
Search for international vendors around the globe for Import of API’s, Chemicals relevant to Pharma Industry as well in accordance with the requirement of the company
Finding good vendors and arranging comparison statement of quotations for placing order
Follow up the import procedure until the shipment of consignment
Managing communications amongst the vendors for negotiation of prices/quotations and maintaining international quality standards BP/USP/JP/IP etc.
Care of import documentation requirement to be fulfilled by the vendors before the shipment for immediate and convenient consignment clearance.
Overall management of import of the company
I completed N4 Level in 8 months time with First Division and obtained Certificate in French Language from La Alliance Du Francaise du Lahore, Pakistan.
Graduation in Humanties subjects.
Degree based on purely computer related subjects.
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