BRANCH MANAGER
CHATTHA GROUP OF TRAVELS (PVT.) LTD
Total years of experience :14 years, 4 Months
Managing overall Branch operations and group coordination at both Pakistan and Saudia Arabia.
•Managing Resources including manpower, infrastructure, information technology and marketing for current and new business ventures and expansion.
•Managing and Coordinating agreed annual budgets yearly fiscal plans including budget allocations, cash flows, receivables, payments and accountancy in accordance with the international standards for the branch and group operations.
•Maintain and develop the administrative organizational structure and operating framework i.e. administrative management, management of contracts for human resource, lease and business etc.
•Under the direct reporting of country manager, supervising the progress towards company’s goal and plans (both short and long term) and evaluating the execution through team performance, market results and resource utilization.
•Managing the computerized accounts management for the financial document’s preparation for taxation, audit and company’s registration compliances.
•Preparation of monthly, bi-annually and annual accounts and administration reporting.
•Management of Official Events, Seminars, Conferences and Business Meetings with Arrangements as per requirements
•Managing Official Trips with Reservations and Bookings, Boarding and Lodging and Logistics arrangement.
•Compliance with government’s law for the operational management of the company.
•Ensure proper administrative management of human resources: HR policy, recruitment, administrative management of staff, training management, supervise the administrative staff
•Addressing the operational issues at Head Office Level through proper coordination and reports thereafter to directors and country chairman.
•Provision of suggestion and recommendations when authorised for the implementation of cost-efficiencies, business plan execution, market strategy, financial and audit compliances and IT management.
•Ensuring HR best practice procedures and processes are in place and followed in lieu with the provided guidelines of Head Office.
•Ensuring all necessary policies and procedures required for compliance and good practice in the operation in accordance with Head Office.
•Vendor Management and ensuring the proper procurement rules implementation for the selection.
Support in providing regulation and implementation of internal controls.
•Accounts and Financial management of donations and adequate expense sheet.
Development of financial and accounts book-keeping, financial statements, accounts controlling, financial budgeting and reporting.
•Assisting in providing to review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievements.
•Devising company’s financial and administration policies and procedures in accordance with directions of CEO and ensuring the implementation and monitoring pitfalls.
Management of accounting records for company and projects on regular bases by checking & validating payable, receivable and GL vouchers.
•Devising company’s financial and administration policies and procedures in accordance with directions of CEO and ensuring the implementation and monitoring pitfalls.
•Supervising payment of payroll taxes, with-holding taxes and other compliances of SECP and FBR.
•Supervising the management of human resource with respect to issuance of contractual contracts, consultancy contracts, induction and trainings.
•Follow up on recruitment (ensuring all documentation have been set up, assist in recruitment on a timely manner).
•Checking the implementation and application of internal processes such as advance, purchases & attendances.
•Supervising overall management of the office such as purchases, recruitment, office plans, office contracts and administrative department.
Managing accountancy of the NGO’s Pakistan’s projects on regular and ensuring that the cash and bank expenditures are computerize, on daily basis, in customized software.
•Checking, updating, and reporting of budget allocation and expenses.
•Monitoring and verifying monthly closure of accounts according to procedures laid by Head Quarter in France and
Maintain day-to-day financial control of the service within budget heads agreed by the board of directors.
•Financial Analysis, Project Costing and Financial Reporting (Fortnightly, Monthly)
•Preparation and processing of accounts payable checks and wire transfers
•Dealing with Banks for accounts and payment of Taxation with FBR.
•Payment of Staff Salaries and Payroll Taxation
•Purchase and Procurement of Goods and Supplies & Handling of Supplier Contracts
•Maintenance and Handling of files both Soft and Hard record in accordance with generally Accepted Accounting Practices
•Handling of Petty Cash, Issuance of Cash Advances (for staff & projects) and their settlement after verification.
•Maintains administrative tasks by staff recruiting, selecting, and orienting, maintaining a safe and secure work environment and managing their contracts.
•Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Posting of Supplier invoices (both local and Foreign) for booking/recording and payment voucher after ensuring that they are properly matched with receipt transactions and verifying that quantities received and prices are in agreement/ purchase orders.
•Preparation and processing of accounts payable checks and wire transfers
•Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
•Updating Currency exchange in ERP for correct and updated calculation in the concerned departments
•Handling of Petty Cash, Issuance of Cash Advances (for staff, projects and custom duties) and their settlement after verification.
•Dealing with banks, preparing bank reconciliation statement
•Supporting audit team for reconciliations of GL entries with source systems
•Coordination with all the staff regarding the Finance matters, and ensuring the recording of financial information in compliance with the organization rules and procedures.
Reviewing of shipping documents against orders, i.e. invoice, PL, AWB/B.L
•Arrangement of custom duties in advance to expedite clearance of consignment from port.
•Preparation of letters & bills for duties, taxes and insurance premiums on import of equipment in Pakistan.
•Co-ordination with finance department for the issuance of demand draft/Pay order for custom clearance.
•Co-ordination for delivery of consignment from port to ware house & its distribution to respective sites.
•Coordinating with the customer for the delivery of goods to their sites or ware house.
•Coordinating with Project Managers for the establishment of contracts with the customer.
•Coordinating with sales persons for configuration & finalizing contracts with the customer.
•Giving instructions for manufacturing and outsourcing of equipment.
•Coordinating with international & local logistics dept for export, import & clearance of consignments for our company as well as for our customer upon their requests.
•Coordinating with the Project Managers in the amendments & for their onward actions.
DE LAAS GUL NON-PROFIT DEVELOPMENT ORGANIZATION
APR 2015 - TO-DATE
•Working closely with Internal Support team in providing in developing standard accounts and financial practices.
•Designed with support team accounting software for financial reporting with the donors.
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