Procurement and Logistics Officer
Danish Refugee Council
Total years of experience :16 years, 8 Months
-Warehouse Management
•oversee the tasks of the Warehouse Supervisor.
•Daily supervision of the Tripoli Warehouse staff and casual labourers.
•Liaising with suppliers for coordination of deliveries.
•Planning and monitoring the receipt, storage, loading and dispatch of goods
•Ensure all activities are undertaken in full compliance with all donor regulations and DRC Operations Handbook policy and procedures
•Overseeing stock control.
•Planning future storage capacity and locations within the Tripoli Warehouse.
•Conduct routine stock takes of stocks and assets.
•Organising the training of staff.
•Producing regular Reports and statistics on a daily, weekly and monthly basis
•Maintaining standards on health and safety, hygiene and security in the Tripoli Warehouse
-Procurement Management
•Oversee procurement of all materials and equipment ordered by the projects in a cost-effective and transparent manner
•Ensure that all orders are tracked from point of planning and request through to final receipt. Send the procurement tracker to the Area Logistics Manager on a monthly basis.
•Assist the Area Logistics Manager or Procurement Assistant to prepare the relevant documents for the procurement of goods and services.
•Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
•Assist with the preparation of contracts and amendments of contracts when needed.
•Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
•Oversee the proper use and maintenance of a database on all procurement activities for a project.
•Prepare monthly, quarterly and annual procurement reports.
•Supervise the functions of the Procurement Assistant
•Provide logistics support to the programme staff as required.
•Provide data to monitor and evaluate the overall logistics performance in support of the programs.
•Coordinate transportation of freight by land and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.
Fleet Management
•Oversee the maintenance of the daily vehicle movement schedule and records and assign all mechanical transport as required and provide a daily movement schedule by the close of business the previous day. This includes the scheduling of on-call night and weekend drivers if necessary.
•Supervise the tasks of the Fleet/Asset assistant.
•Assist the ALM to assess all drivers’ skills and conduct driver training. This includes making recommendations to terminate drivers if necessary.
•Ensure that all vehicles have log books, and that all drivers or staff with driving privileges are filling them every journey. Any car without log book or sheet is not to be used.
•Compile regular fuel consumption reports and monthly vehicle utilization analysis, and send to the Area Logistics Manager on a monthly basis.
•Ensure that all drivers are properly licensed and all vehicles have spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and DRC branding.
•Ensure that DRC Fleet Management standard operating procedures are enforced
Asset Management
•Ensure that all assets old and new are properly recorded and tagged. Keep the asset register, asset cards and personal issue forms up to date with information of where each asset is/who it has been issued to.
•Perform a quarterly physical asset check with the Sub Area Manager, print updated asset register, sign and file. Record any damages or faulty items and arrange to have the fixed if possible/cost effective.
•Accounting and control of the communication systems
(A) Collects data and other information related to the activities of the organizational unit examining accuracy correctness as required;
(B) Prepares, verifies, maintains and updates records in prescribed formats for use by the respective staff; creates, using standard computer applications, back up of records.
(C) Maintains the general files and various registers as required such as inventory listings, personnel records of the respective staff, job files and correspondences exchanged with other departments/division/sections/units;
(D) Performs word processing and other computer duties as required;
(E) Performs such other duties as may be assigned.
1. Performs word processing duties; creates updates and maintains materials using standard computer applications (MS-Office).
2. Types letters, memoranda and similar material according to instruction; types statistical information and tabular statements, checks typewritten work for accuracy of form and spelling
3. Receives, sorts, and registers incoming mail; locates and attaches referenced background material and distributes to RSSD staff members and dispatches mail.
4. Collects, verifies and up-dates information/data related RSSD installations (inventory).
5. Follows up with Despatcher, the RSSD staff transportation.
6. Prepares vouchers, attendance sheets and leave application for RSSD.
7. Checks-up modification forms
8. Creates using MS officers back up of records
9. Informs FURSA by soft and hardware errors.
10. Assists in processing Monthly Report, IDPs survey,
11. Collates and distributes materials as directed; makes photocopies of documents and distributes as may be instructed;
12. Performs other duties as may be assigned within the department.
- conducting house visits and interview head households
- conduct exploratory visits in the gathering
- locate key informants and local stakehokders
- Assist senior field officer in organizing focus groups discussions.
- Report collected information to the assessement coordinator.
- assigned to other tasks under special cirumstances.
-Coordination and negotiation with the supplier about the products.
-Searching for competitive supplier.
-Recording transaction
-Writing checks.
-Preparing monthly budget.
-Preparing payrolls.
-Preparing appointments to the Manager.
-Debts follower
-Monitoring of employees .
-Monitoring of inventory.
-Monthly plan.
-Apply principles of accounting to analyze financial information
-prepare financial reports by compiling information.
-Preparing profit and loss statements, and utilizing appropriate accounting control procedures.
Siblin Training College - Lebanon, Recognition Certificate in the field of Admin Prefect for a period of 2 years Siblin Training College - Lebanon, Recognition Certificate in the field of Dormitory Prefect for a period of 1 year