Aliya Shurembayeva

• Management and administration of portfolio contracts
• Ensure compliance with NCOC N.V. CP governance
• Ensure systems and tools are always up-to date
• Work as part of a team of contracting and procurement staff in the provision of CP support services throughout the pre and post award stages of the CP process
• Support other team members on applicable systems and tools
• Maintain close working relationships with Business stakeholders
• Maintain a close working relationship with Subject Matter Experts and other functional teams to maintain correct process implementation
• Drive and implement Contract optimization opportunities to maximize business and commercial advantage
• Ensure compliance to NCSPSA tender procedures
• Ensure all amendment requests are dealt with in a timely manner and all contractual matters are addressed so as to avoid undue escalations and claims
• Business trips /meeting with Contractors

Contract Owner/Contract Holder in Contracts Pre-award activities
•Manage the process of new contract filling with the Contract Request form
•Develop technical scope of work and support documentation for assigned contract
•Support with TGA, CB preparation and CB Submission to obtain required approvals/confirmation
•Prepare bill of quantities and Company estimate
•Liaise with Company Cost and Planning Engineers on cost and schedule impacts.
•Ensure all required guarantees, insurance and tax certificates have been received from the Contractor and forwarded to Company Legal, Insurance and Tax departments for verification.
•Assist Contract Holders in the management of Contracts in compliance with NCOC.N.V. procedures and guidelines.
•Provide general contractual / commercial advice to the Contract Holders
•Develop Local Content requirements
•Evaluate risks analysis associated with contract scope
•Coordinate and prepare site instructions and VO instructions under the guidance of the Contract Holder
•Raise all notices and certificates (including milestone completion and payment certificates) required by the contract for signature by Contract Holder and issue to the Contractor.
•Prepare correspondence to the Contractors on routine contractual / commercial matters, for signature by the Contract Holder. Review correspondence from Contractors and monitor and expedite response times by Company.
•Support the development of optimum strategies for individual O&M contracts.
•Assist Senior Contracts Administrator with ensuring contract deadlines are maintained
•Prepare A- SAP Purchase requisitions (PR)
•Review and check Contractors Timesheets, Act of acceptance (Quantity/Quality), Invoices, PAAF’s.
•Assist and support, as requested by the CMPU Section Head, contract compliance review and audit activities and ensure implementation of audit report recommendations by the teams involved
•Coordinate the settlement of the final account and processing of the Completion Certificate and preparation of the Close-out Report for Contract Holder signature

Cost Control activities:
•To support IPO department about cost control and financial issues as required.
•To define and act in SAP the monthly VOWD, Forecasts & Accruals (Based on CH and CA feedback).
•To execute cost control activities in contract management (in support to relevant Contracts Holders)
•To prepare budget and cost control activities for IPO “Non-labour costs”.
•Provision the variance explanation and flash reports (actual vs. budget and actual vs. forecast) for AKCO Budget and Cost Control department.
•To support in process of TSA (Technical Service Agreement). Interface with AKCO TSA focal group; check the status of RFS, CQ, and interface with responsible Contract Administrators.
•To update the departmental Monthly & Annual Cost Report in SIGEP.
Budget activities:
•To support in the preparation of AWP&B for Non Labour Costs and WBE’s according Agip KCO procedures.
Reporting:
•MCR (ManCom Resolution) Report, upload the FTG and Multiyear figures into the SAP.
•To prepare weekly and monthly activities reports, based on inputs from IPO departments
•To Monitor, follow up and report HSE, core activities and Business management KPI assigned to IPO

weekly and monthly reports based on inputs from IPO departments
•Prepare and summarize MoM during department meeting.
•Develop relevant KPI’s for core activities and monitor the progress during the year
•Monitor and follow up HSE and Business management KPI assigned to IPO
•Prepare input for IPO to NCOC reporting and in particular:
•Activity Report
•Monthly Performance Report
•Monthly Petroleum Operations Report
•Weekly Report
•Prepare input for Onshore/Offshore Operating integrity monthly KPI Report

Responsibilities:
•Providing primary assistance to Operations Division Director
•Compiling of Holiday roster of ODD Direct reports
•Daily working with SAP
•Ensure and maintain effective relations with Agip KCO Service Departments (ICT, Travel, Visa, C & P, Finance, Office Support etc.);
•Undertake document management including filing, updating, tracking, formatting and distribution to appropriate recipients;
•Carry out calendar maintenance including departmental leave schedule, the scheduling of meetings, confirmation of attendance, facilities, date and time etc.;
•Ensure confidentiality of department communications and company information as well as respect the privacy of sensitive personnel data;
•Maintain Recording and distribution of minutes of meetings as required;
•Arrangement and administration of Departmental travel;
•Maintain and develop Departmental filing and administration systems;
•Administer Departmental invoices and expenses;
•Ensure continuity during absence of Department members by being involved in and fully aware of departmental matters, taking own initiative and seeking advice if necessary;
•Handle Departmental correspondence including directing communications to appropriate recipients and providing relevant information;

• Ensure and maintain effective relations with Agip KCO Service Departments (ICT, Travel, C & P, Finance, Office Support etc.)
• Document management including filing, updating, tracking, formatting and distribution to appropriate recipients.
• Calendar maintenance including departmental leave schedule, the scheduling of meetings, confirmation of attendance, facilities, date and time etc.
• Recording and distribution of minutes of meetings as required.
• Arrangement and administration of Departmental travel.
• Maintenance and development of Departmental filing and administration systems.
• Administration of Departmental invoices and expenses.
• Ensure continuity during absence of Department members by being involved in and fully aware of departmental matters, taking own initiative and seeking advice if necessary.
• Serve as a key point of contact for the Department.
• Handle Departmental correspondence including directing communications to appropriate recipients and providing relevant information.
• Produce and provide routine reports, presentations and other departmental information
• Assisting in the filing of minutes, reports, certificates, variations etc.
• Review and process with Contractors Invoices (Timesheets, expenses, travel, PAAF’s) for approval.
• Check Contractor’s PAAF’s in accordance with Contract terms and conditions, against positions and grades and register them.
• Issue the correspondence assisting Contract Holder and register them.

• Providing primary assistance to the Head of Welfare and to Relocation Team members, keeping them informed on all administrative matters relating to families’ travel, accommodation and other facilities.
• Managing the Welfare Help Desk service, providing all kind of information and assistance for residents’ needs
• Work closely with Agip KCO accommodation services suppliers in order to confirm arrival/departure dates, transportation services and other facilities.
• To cooperate with airport representatives and to help in providing all the required services upon families’ arrival/departure to/from Atyrau.
• To make any kind of day-to-day assistance when required
• To help to communicate/translate with any local structures when required.
• To assist in organizing any social events related to residents’ personnel.
• Collaborate with other Agip KCO departments supporting any kind of services for families (Travel, Visa, Transport etc.)
• To organize transfer and assistance for the expatriate children from the Residence to school and vice versa
• 24 h. duty mobile availability
• Work with Top Desk program

• Transportation of goods (ground, air and local transportation, delivery of cargo from other countries)
• Coordination of goods
• Handling of documentation, information of the expected cargo
• Reports of arrived, unloaded, delivered, cleared cargos
• Work with 1C accountancy:
o Invoice raising, actual invoices, acceptance certificates, advance reports, outsourced services, cash transactions, work with Bank Client system, payment orders, cash. Vouchers, reconciliation reports, new employees’ registration, Power of attorney, financial reporting.