Warehouse ADMIN In-charge
FAROOK INTERNATIONAL STATIONERY
Total years of experience :15 years, 0 Months
in charge of the overall day to day administrative as well as financial responsibility of FIS warehouse department, directly coordinate with accounts & HR in head office with all showroom managers along different emirates in UAE, general secretarial work and support warehouse manager during the proposal, research and report preparation phases. • Admin support for the Warehouse Manager and GM specially during research work on assignment.
• Facilitates visa processing for the new staff and all other public relation concerns.
• Preparing petty cash for vehicle maintenance, service, parts and other warehouse expense including expense reimbursement.
• Monitoring of company/staff documents such as ( L/C, passport and visa expiration ) .
• Office supplies replenishments and office equipment acquisition.
• Assist in staffing, insurance administration & other task assigned by the GM that falls within my competencies.
• Have knowledge in Navision software ( NAV )
• Receiving of product for three profit center (FPD, STD, and BPG) from receiving dept. (RDD) and production dept.
• Ensure that all product received are in correct quality and in good quantity w/documents attached (pallet tag and audit trail)
• Allocate location for all incoming product, depends in profit center.
• Coordinate with controller for all incoming transactions.
• Pulling items after transaction by using power pallet truck and relocate using reach truck.
• Prepared daily pending put-away report.
• Camera review.
• Plans, organized, executes and control all activities related to good receiving of finished goods.
• Timely delivered of finished goods with customer satisfaction and lessen returned items.
• Plans space requirements for all incoming FG, ensure smooth transfer of goods from RDD and Production dept. to warehouse.
• Coordinate closely with sales dept. for the schedule of all customer pick-up and assumes compliance with schedule of all deliveries as needed so.
• Coordinate with sales dept. -DR/SI control on delivery discrepancies.
• Ensures the smooth flow of the preparation and the dispatching side for the correct and appropriate load in all delivery trucks to avoid backloads and returns, ensures the proper handling are kept and observed to all clients.
• Maintain good house-keeping, ensure that all warehouse equipment such as (computers, forklifts, grab-lifts, reach-trucks, hand pallets and delivery van) are in good working conditions.
• Collates documents such as purchase order, supplier's sales invoice, delivery receipts and receiving report as per support for journal transaction.
• Journalized transaction; ex: journal voucher, payment voucher and receipt voucher.
• Maintains book of accounts such as ( cash disbursement, purchase journal and cheque register ).
• Handle petty cash fund, prepared weekly replenishment report and maintan lapsing schedule report of fixed assets.