Senior Accountant
KEIR INTERNATIONAL
Total years of experience :14 years, 9 Months
• Responsible for the preparation and review Financial Reports, including P&L, Balance Sheet, Income statement, Cash Flow, Notes to Financial Statement and other related analysis in an accurate, efficient and timely manner (monthly, quarterly and yearly). Plays a vital role for company’s financial management that includes business plan/financial forecast (IPO), reconciliation and reporting to necessary parties.
• In-charge in journalizing of project revenues and its cost (monthly/quarterly/yearly) based on the POC method in line with physical accomplishment and documentation. Prepare/Monitor and analyze project and department budgets including analysis of variances.
• Review and checking functions:
o Review, check, validating accounting entries in all the vouchers prepared, like Accounts Payable Voucher (APV), Payment Vouchers (PV), Receivable Vouchers (RV), Journal Vouchers (JV), Receipt Vouchers (RV) if they are in accordance with the standard and if they are documented accordingly.
o Payment to subcontractor and suppliers.
o Validated, check and review Request for Payment (RFP), Purchase Orders (PO) both ERP and manual request before going to the next level of authority.
o Payment of monthly salaries of officers and employee.
o Computation of Employees Benefits (salary, vacation and ESB).
• Monitoring and review of all ledger accounts including reconciliation of SL vs GL and prepare adjustment as necessary.
• Performs financial project analysis such as Project Cash Flow and Profitability Analysis.
• Reconciliation and monitoring of employee advances including PCF and sending email reminder for the liquidation, deductions and prepare ERV/JV/PV for liquidations.
• Review update schedule of monthly fixed asset counts, depreciation & amortization and journalize the same.
• Handles Petty Cash Fund for the company including checking and review of all request in accordance with the company procedures and guidelines on disbursement.
• Tasks in assisting CFO:
o Providing him the relevant data needed by the IFRS auditors like Balance Sheet Schedules, Trial Balance Schedule of Financial Accounts etc.
o Assisting in answering the queries of the IFRS/Classification Auditors, Banks and other Financial Institution.
o Providing him the cash position as needed.
o Providing him the data needed for the report needed by the Management and Board like the project revenues, project analysis, financial reports among others.
o Assist in preparation and development of policies, procedure and guidelines for the department/company that will help to streamline the processes.
• Working with New ERP for implementation for Finance and support the others department module.
• Ensure that the company complies with all legal and regulatory requirements; that the record keeping meets the requirements of auditors and government agencies; review and investigate findings and recommendation from auditors/evaluators.
• Prepares, disseminate implement instructions with financial importance and other items/issues like clean-up of accounts, assist/answers other departments inquiries.
• Coordinate preparation of external and internal audits and ensure proper documentation and maintenance of accounting records in compliance with company policies.
• Guide Accountants in Finance/Department process and procedures.
• Other tasks which are relevant to the completion of the CFO/CEO.
• Responsible for the preparation of monthly payroll payment, preparation of final settlement, vacation leave pay and end of service benefits. Ensures that salary advances, health insurance upgrade and other salary deductions are deducted.
• Responsible of preparation, recording and monitoring of invoice to and from the customers and provide the CEO and Operations with the outstanding invoices and collections regularly.
• Support and assist in preparation of Financial Statement, schedules and other report needed by Top Management and to the external auditor during Audit activities.
• Review all payments to sub-contractor and supplier, making surethat contracts are followed and project disbursement are still within the budget.
• Monitoring and recording of monthly amortization, prepayments and allocation of monthly expenses to departments and projects.
• Prepare and analysis of Bank Reconciliation, Prepaid Accounts, and Cash Flows.
• Prepare and monitor AR, AP and Employee Receivable accounts, including preparation and analysis of aging report sendingmemos to employee with outstanding advances.
• Perform monthly fixed asset depreciation, and coordinate physical project material inventory counts in the Warehouses.
• Handles and manage Petty Cash Fund for Corporate Expenses.
• Ensure compliance with internal financial security and company policies and procedures.
• Interview and provide mentoring and training to new accountant/s, delegate work to accomplish accounting objectives.
• Maintain a filing system and ensure confidentiality and security of all files.
• Handle other tasks delegated by the management that are relevant to the company.
• Responsible in preparation and analysis of monthly Project Financial Reports.
• Responsible for monitoring of Sales Inventory.
• Analysis and Monitor of monthly Department and Project Disbursement versus Budget.
• Cost Accounting - project cost monitoring, expense analysis and projected related cost.
• Responsible of Monitoring Employees Cash Advances and Liquidation.
• Performs other task that may be assigned from time to time.
• Responsible in preparation and analyses of monthly Project Financial Reports (P/L Statement, Financial Performance and Project Scorecard).
• Responsible of preparing monthly Project Development Cashoutflow, Project Variance Reports and Project Bincard balances.
• Prepares timely & accurate schedules and analyses for external auditors (SGV).
• Introduce some procedures that are beneficial to the group or company and assist the operation group by providing financial information relevant in decision-making and.
• Cost Accounting - project cost monitoring, expense analysis and projected related cost.
• Set up of project overall financial budget.
• Monitor annual budget of project development cost and budget releases.
• Settlement of project cost every month end.
• Prepare and evaluates employees individual job description as requested by my superior.
• Supervise of accounting staff to ensure financial reporting deadlines are met.
• Analysis, monitoring and clean-up of project related accounts.
• Performs other task that may be assigned from time to time.
• Responsible in preparation and analysis of monthly Project Financial Reports (P/L Statement, Financial Performance and Project Scorecard).
• Process Cash Advances request of employee including updating (quarterly reconciliation excel monitoring versus GL) and monitoring of unliquidated Cash Advances for issuance of memorandum and statement of account to concerned employee.
• Responsible of monthly remittance to Joint Venture Partner including monitoring of Cash Advances for future deduction to remittance.
• Responsible in replenishment of Branch Operating Fund - check and review the supporting documents including monitoring of proper recording and charging processed by branch accounting.
• Train Branch Accountant and Accounting Staff and resolve issue in proper charging and recording of transaction.
• Reimbursement - process and checking in details the correctness of supporting documents (date of validity, date of activity and approved and duly supported).
• Checking and verifying the details of correctness of supporting documents for the processing of Reimbursement, Buyers Refund, Construction Bond Refund and Payment of acquired Land and monitor issued PDCs (if any) for proper posting and recording.
• Verifying chargeable items to Contractor thru site Project Accountant and preparation of JV to take-up charging.
• Post and review journal entries made by branch accounting personnel.
• Performs other task that may be assigned from time to time.
• Certify cash and check vouchers and ensures efficient control and disbursement of cash.
• Check validity, accuracy and completeness of data contained in the company’s cash disbursement. Check and review batches of replenishment.
• Ensures that collections are properly accounted, recorded and safeguarded
• Check and review remittance report to JV partners.
• Certify various requests for payments and liquidation of cash advances.
• Signed/Certify withholding tax certificate issued to suppliers.
• Supervision of branch accounting personnel.
• Review and implement accounting procedures.
• Prepare monthly bank reconciliation on all accounts maintain by branch.
• Ensures proper recording and filing of all accounting records and documents.
• Other function of Branch Accountant assumed.
• Responsible for the preparation of contractors billing through Certificate of Payment for Housing Construction, Repair Works and Land Development Works
• Check and verify billable item on site if they are accomplished.
• Checking / Verification of contract ledger versus certificate of payment.
• Issuing MRM/MIS and monitoring of Owner Supplied Materials issued to contractor.
• Prepare contractors accountability report and monitoring of chargeable to contractors.
• Prepare Nursery Reports and Farm activities ever month.
• Verify / Check and review of liquidation of Cash Advances.
• Inventory control—records, count and analysis.
• Conduct headcount of workers for projects under financial assistance and/or take-over.
• Encodes/Posts all construction material delivery, return and issuance transactions in COMICS (Construction Materials Inventory Control System) based on the documents received from all projects site—(Head Office).
• Prepare development cost for Taal projects, model unit, Construction materials Inventory and farm operation—(Head Office).
• Performs other task that may be assigned from time to time.