ألن Zamora

Responsible for the Baneya’s financial management and requirements
• Checks and monitors financial accounts with the banks on a daily basis
• Monitors the bank loans, guarantees and letter of credit
• Handles the settlement of suppliers, sub-contractors and other disbursements

Managing the accounting department
• Proper recording and its complete accounting records
• Ensure that the accounts are posted with correctness and accuracy
• Monitoring of accounts receivables, employee loans and others
• Tagging of fixed assets and its monitoring
• Timely settlement of payables and dues

Manages the human resources
• Preparation and finalization of monthly payroll to all employees
• Monitoring of employees’ bank accounts linked to its payroll
• Handles the GOSI of employees
• Ensures on-time settlement & monitoring of medical insurance, visa and residence permits

Baneya’s SAP System
• In-charge as Project Manager on the initialization until implementation of SAP Business One system.

SYNOPSIS
Handles the accounting services of the company to both Hong Kong clients and Philippine (local) clients and manages each client’s accounting systems and reports’ requirements.

KEY FUNCTIONS
• Responsible in assisting the Associate Director in handling IFS accounting services for various clients both in the Philippines and in Hong Kong.

• Maintains books of accounts of IFS Limited and all handled-clients; prepares periodic financial statements, audit schedules and reports, bank reconciliation and other reportorial requirements.

• Administers and maintains the integrity of the accounting system (Quickbooks); oversees the processes of recording into the system; and acts as general support group head of IFSHK for accounting related information in the Philippines.

• Regularly visits and conducts meetings with clients and discuss accounting and tax measures, as applicable.Handles proper and comprehensive accounting files and records. Formulates and devise improvements to accounting systems, controls and procedures.

• Manages senior accountants in facilitating the efficient workflow procedures; reviews journal entries; assists on general queries or client’s statement of accounts for IFSHK, IFSBVI, IFSAP and other in-house clients.

• Coordinates with internal and external auditors and other related work to meet management and local statutory

SYNOPSIS
Mainly handled the accounts payable section of the department and various reportorial requirements and analysis pertaining to the accounts payable module, purchase related transactions, inventory, insurance, letter of credit, bank loans and internal audit works.

KEY FUNCTIONS
• Prepared monthly cash requirement reports, payment register, purchases, AP trial balance, audit schedules and checked, verified and analyzed each accounts affecting to the reports.

• Has done various accounts’ analysis, costing sheets and submitted corresponding report to the Accounts Manager needed by the management or the auditor.

• Coordinated local and foreign suppliers pertaining to account balances, pending invoices, payments and other related financial matters.

• Received supplier's invoices (local and foreign) from purchase department, took necessary verification and read-through, and checked the auto-invoicing entries thru the oracle system with due care in appropriate fields to its distributable accounts.

• Processed the payment to suppliers whether thru checks or wire transfer with due care to its bank details and in line within the forecasted payments for the month.

• Handled the posting of Bank Loans, Letter of Credit, Cash Against Documents, Bank Guarantees, Insurance and Rent with emphasis on its proper accounting entries and corresponding exchange rates.

• In-charged with the reconciliation of balances to foreign and local suppliers, did further investigation of variances and proposed appropriate adjustments, when necessary.

• Conducted period to period internal auditing procedures in compliance to ISO and Quality Management Standards as set forth by the company and its affiliate standard-setting bodies.

SYNOPSIS
Handled clients as to the accounting of the business transactions, auditing as well as the tax requirements.

KEY FUNCTIONS
• Processed all monthly accounts of the clients in a timely manner. Had regular assignment to perform audit procedures to some clients.

• Obtained required materials from clients weekly or on a regular basis, such as vouchers, income reporting forms and monthly inventory, accounts payable, receivable figure and other pertinent documents.

• Completed tax reports and advised due date and amount on a timely basis. Handled tax and other government reportorial requirements and inquiries related thereto.

• Prepared monthly financial statements including real account schedules and forwarded to the management team for review (every 15th day of the following month).

• Advised clients as to its bank balances, overdraft notices and other bank related transactions.

SYNOPSIS
Responsible for planning, organizing, supervising and controlling activities in the company primarily in the accounts and office administration - assuring efficiency on the job assigned and managing the support staff.

KEY FUNCTIONS
• Recorded and maintained the financial accounts of the company thru the Integrated Financial Accounting System (IFAS).Prepared period to period base financial reports to keep the financial books of the company updated and accessible by the management at all times.

• Handled the petty cash fund and reviewed disbursements in accordance with company’s policy, to maintain sound management of expenses and was in-charge in the deposits, withdrawals and other banking transactions to the account of the company.

• Supervised the inflow and outflow of all inventories on stock and monitors each movement of stock through the Cardex Inventory System on weekly and monthly basis.Formulated prices for the inventories on sale considering cost of the stocks and its prevailing market rate.


• Ensured adequate supplies were at the office and workshop, monitored overall material requirements and replenished items once re-order point was reached.

• Ascertained that all legal matters were complied with by the company, kept track of employees’ visas, insurance & others.

• Managed employees’ concerns - daily time records, payroll, medical, accommodations, and other matters pertaining to human resources. Assigned some tasks to the support staff when necessary.

SYNOPSIS
In-charged of the accounts department which handled all business related transactions ensuring proper recording and reporting systems were followed in compliance with the company policies and procedures.

KEY FUNCTIONS
• Handled the accounting of all business transactions from recording to reporting phase.

• Analyzed the flow of the business through the generated financial reports, formulated key reports and forecasts/feasibility which indicate resulting factors and submitted suggestive actions to be taken.

• Prepared correspondences for the managing partner and CEO, and coordinated with them regularly making sure all appointments were properly taken-up and outstanding tasks were kept on track.

• Checked the accuracy of attendance record for the payroll of the employees.

• Followed-up clients and suppliers on contract/obligations and took necessary steps in the collection.

SYNOPSIS
Responsible for ensuring the accurate accounting of foreign transactions from the Treasury Operations and maintenance of specific subsidiary ledgers for the preparation of internal and external reports.

KEY FUNCTIONS
• Generated balances and checked the accuracy of computations from the reports generated in the infinity system such as the FCDU/Peso transaction report, FX Position Monitoring report, Transfer of Funds, Dollar-Peso deals and other Foreign Currency dealings.

• Checked and reviewed all transactions forwarded by FX Operations for the day and coordinated with the FX Verifier to ensure that all transactions were accounted for and recorded accordingly.

• Handled the reconciliations on long-term and short-term float items addressed to the unit, conducted investigations and made necessary adjustments.

• Prepared daily accounting entries in both the FCDU and Peso books for the inter-bank lending/borrowing, dollar swap, investment in bonds and other debt instruments, transfer of funds between nostro banks, dollar and other foreign currency transactions to various counterparties.

• Prepared the schedules and booking of trading account securities, accrual/amortization of income and expenses, and the monthly revaluation.Created various analysis reports on all FX Trading products and prepared pertinent recommendations for enhancement from existing procedures.

• Prepared various reports submitted to the Central Bank of the Philippines such as the Investment accounts, Derivatives and others; to Bureau of Internal Revenue (BIR) for withholding taxes on borrowing/lending transactions; and to Bank Compliance and Risk Management Group for monitoring purposes in accordance to the applied banking laws and regulations.

• Performed audit procedures necessary to test the validity of information from the record as against the independent sources before submitting to the concerned users and takes responsibility for queries, as applicable.