Allen Jeoffrey A Jeoffrey A

Procurement Process Oversight: Directed end-to-end procurement processes, including tendering, Drafting of RFP, RFQ, RFI, EoI documents, recommendations, and contract awards. Introduced improvements to enhance process efficiency.
Vendor Management and Networking: Developed and maintained long-term vendor partnerships, leveraging strong networking skills to engage with target suppliers and industry professionals.
Strategic Sourcing and E-Bidding: Recommended and implemented sourcing strategies and e-bidding approaches for capital projects, contributing to the successful achievement of project objectives.
Complex Analysis and Reporting: Conducted in-depth analyses and provided actionable insights through detailed reports and presentations for executive teams.
Proven Experience in Fast-Paced Environments: Successfully managed procurement requirements and developed strong vendor relationships within tight deadlines, ensuring timely project delivery.
Background in Quantity Surveying (QS) and Project Management: Leveraged qualifications in QS and Project Management to contribute effectively to project planning, scope definition, and cross-functional team collaboration.
Expertise in Construction Industry and Project Lifecycles: Demonstrated a deep understanding of construction methods, project lifecycles, and mission-critical facilities through extensive experience in the construction industry.
Risk Mitigation and Management: Conducted risk assessments, identified early warnings, and implemented effective risk mitigation strategies in collaboration with project teams and clients.
Cost Planning and Control: Managed cost planning, control, and procurement processes, providing valuable insights on cost-effective initiatives to project teams.
Ad Hoc Assignments: Successfully handled various ad hoc assignments, demonstrating adaptability and the ability to manage additional responsibilities effectively.

Procurement Management: Managed organizational procurement requirements, including purchase order facilitation and supplier database maintenance, ensuring efficient procurement processes.
Vendor Database Creation: Created and maintained a vendor database with details of over 250 suppliers, ensuring a robust network for various goods and services.
Supplier Evaluation and Issue Resolution: Evaluated supplier quotes, resolved invoice and payment issues, and conducted spend analysis to identify cost-saving opportunities.
Vendor Portfolio Management: Maintained portfolios of qualified vendors, collaborated with administrative staff on service contract negotiations, and managed contracts to ensure compliance with company commitments and regulatory obligations.
Contract Drafting and Execution: Drafted and executed contracts, negotiated terms with vendors within budget constraints, and audited procurement contracts and agreements for compliance.
Corporate Contract Negotiation: Collaborated closely with internal and external contacts to negotiate complex corporate procurement contracts and manage service contracts.
Bidding Process Management: Created and managed bidding processes, including RFPs, RFIs, Expressions of Interest, and bid evaluations. Successfully selected firms for infrastructural development and investment projects.
Cost Forecasting and Savings: Forecasted price and market trends, developed cost-saving strategies, and maintained a master stock of purchases to optimize procurement efficiency.
Market Analysis and Contract Negotiation: Analyzed market conditions, negotiated corporate procurement contracts, and developed procurement policies and procedures to ensure compliance and expand vendor options.
Procurement Policy Implementation: Developed and implemented procurement policies and procedures to enhance compliance with company standards and expand vendor options.
Policy Development and Coordination: Drafted new procurement policies and coordinated with divisions and departments to ensure accurate technical and commercial specifications.
Stakeholder and Policy Management: Delivered goods and services to departments, executed stakeholder education programs, and adhered to procurement policies while advising on best practices.
Document Verification and Compliance: Verified submitted documents for completeness and compliance with company policies, addressing discrepancies through collaborative troubleshooting.
Team Leadership and Reporting: Managed subordinates, created reports and presentations for executives, and implemented project management techniques to enhance productivity and efficiency.
Staff Training and Goal Setting: Developed and trained staff, established and monitored goals, and conducted performance reviews to drive team success.
Vendor Performance Evaluation: Evaluated vendor performance to maximize profitability and achieve financial objectives, while creating reports and presentations for executive staff.
Project Management and Strategic Thinking: Employed project management techniques and strategic thinking to overcome obstacles and increase team productivity.
Analytical and Organizational Skills: Utilized analytical, problem-solving, communication, and organizational skills to enhance efficiency, resource allocation, and deadline management.
Record and Database Management: Maintained and regularly updated records, databases, and other information resources to support procurement activities.
Market Research and Analysis: Conducted research and analysis to identify market trends, pricing strategies, and purchasing opportunities.

RESPONSIBILITIES

• Procurement Policy Development: Developed and implemented procurement policies and procedures to enhance compliance with company standards.
• Contract Negotiation and Vendor Management: Negotiated contracts with vendors and suppliers to obtain the best pricing and terms. Developed and maintained relationships with external vendors and
suppliers. Cultivated strong relationships with vendors to maintain and improve levels of customer service. Facilitated resolution of vendor disputes and discrepancies.
• Inventory and Supply Chain Management: Managed inventory and supply chain operations to achieve timely and accurate delivery of goods and services. Managed the supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
• Policy and Process Optimization: Set, enforced, and optimized internal policies to maintain
responsiveness to demands. Devised processes to boost long-term business success and increase profit levels. Introduced new methods, practices, and systems to reduce turnaround time.
• Communication and Leadership: Established positive and effective communication among unit staff and organization leadership, reducing miscommunications and missed deadlines. Supervised operations staff and kept employees compliant with company policies and procedures. Managed operations team of 15 people.
• Hiring and Employee Development: Led hiring, onboarding, and training of new hires to fulfill business requirements. Implemented innovative programs to increase employee loyalty and reduce turnover.
• Cost Analysis and Vendor Sourcing: Conducted spend analysis to identify cost-saving opportunities. Led the sourcing process for new vendors to secure quality products and services and mitigate risk. Created and maintained a portfolio of qualified vendors to expand options. Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price, and delivery.
• Contract Review and Compliance: Reviewed and issued contracts and blanket purchase orders after
selecting ideal vendors and driving the procurement process. Analyzed supplier contracts to confirm
compliance with company policies and procedures. Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
• Reporting and Decision Support: Prepared and presented reports to management on purchasing trends and cost savings to aid in decision-making. Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones.
• Risk Mitigation: Mitigated business risks by analyzing contracts potential impacts and avoiding unfavorable terms.
• Issue Resolution: Resolved invoice and payment issues to facilitate prompt payment to suppliers.

Installation Compliance: Monitored the installation of materials and equipment for compliance with drawings and specifications.
Priority Scheduling: Determined and scheduled priorities as required to progress engineering work.
Constructability Reviews: Performed constructability reviews of construction bid documents for coordination purposes.
Training and Mentoring: Trained junior engineers in workstation design and material handling. Trained and mentored junior engineers, providing guidance and direction.
Record Maintenance: Maintained records for each project and engineering discipline. Documented and developed engineering procedures and processes.
Quality Assurance and Control: Reviewed progress controls for project quality assurance. Designed and implemented quality control processes to facilitate customer satisfaction.
Technical Direction: Provided technical direction of system development methodologies to improve technical performance.
Compliance Reporting: Delivered regular compliance reports to drive process improvement and corrective measures.
Process Improvement: Recommended process improvements to reduce unnecessary waste.
Construction Management: Completed construction tasks while providing safe working conditions, staying on budget, and meeting project deadlines.
Contractor Proposal Review: Reviewed contractor proposals to determine favorable partnerships for on-time and under-budget project completion.
Supplier Evaluation and Issue Resolution: Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price, and delivery. Resolved invoice and payment issues to facilitate prompt payment to suppliers.
Cost Analysis and Savings: Conducted spend analysis to identify cost-saving opportunities.
Contract Negotiation and Relationship Management: Negotiated contracts with suppliers to obtain favorable terms and pricing. Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
Procurement Policy Development: Developed and implemented procurement policies and procedures to enhance compliance with company standards. Created and maintained a portfolio of qualified vendors to expand options.
Engineering Documentation: Developed comprehensive engineering documents for all projects. Created detailed reports on engineering activities and findings.
Compliance Verification: Developed and implemented procedures to verify compliance with engineering standards.

Maintenance and Repairs: Performed maintenance procedures and repairs on existing electrical products and systems. Calibrated and repaired existing systems to maintain functionality.
System Modifications: Proposed electrical product and system modifications to improve quality and efficiency.
On-Site Engineering Services: Provided on-site engineering and technical services during installation and fielding processes.
Engineering Documentation: Developed engineering documentation detailing system requirements and diagnostic procedures. Leveraged mastery of AutoCAD Electrical Toolset to develop and document electrical schematics.
Cost Estimation and Resource Allocation: Estimated project costs and resource allocation to forecast budget requirements and monitor adherence.
System Viability and Compliance: Verified viability and compliance for systems and circuits. Evaluated power needs for various systems.
Safety and Hazard Reduction: Reduced electrical construction hazards with upgraded safety policies and stringent enforcement.
Installation Inspection: Inspected completed installations to observe operations and verify conformance to design and equipment specifications.
Vendor Management: Managed vendor performance to maximize profitability and achieve financial objectives. Negotiated and executed contracts on behalf of the department.
Electrical Testing: Performed in-depth electrical acceptance testing of completed hardware.
Blueprint Analysis and Workflow Development: Read and analyzed blueprints and project documentation to develop workflows and strategies.
Manufacturing Compliance: Monitored manufacturing operations of electrical devices for compliance with safety protocols.
Operational Improvements: Improved office operations by automating client correspondence, record tracking, and data communications. Improved customer satisfaction scores through superior conflict resolution and problem-solving skills.
Maintenance Optimization: Streamlined Preventive and Predictive maintenance, resulting in a 70% reduction in breakdowns.