Operations Coordinator
FNRCO
Total years of experience :9 years, 7 Months
Reports to Head of Operations and Project Head on project status, goals and objectives, progress, employees performance
Human Resources Officer for the assigned project
Responsible for the selection, recruitment, orientation and mobilization of project
staff/employees
Coordinates with Third Party (Recruitment Agency) relating to Job Offer and Acceptance, visa employment procedures, as well as application of Job Orders or Demand Letter from embassies to be able to recruit abroad
Assists the Project Head in running and managing the project
Oversees and coordinates project work.
Assists the Project Head in analyzing and implementation of project requests from the management to identify project goals and objectives
Creates and updates project documentation including reports, memos and other relevant project communications
Ensures proper coordination with the Visa Team and PRO for the end to end new visa procedures including Visa Medical, Emirates ID, Biometric and Visa Cancellation
Prepares documents for Employment Visa Applications, Renewals and Cancellations
Coordinates with Accounts Department in managing payroll function for employees involving computation of leave accruals and credits, processing of leave travel assistance, medical claims, joining expenses with reference to policies, final settlements and employee payrolls
Coordinates with the Facilities Manager in managing transportation and accommodation arrangements for the project staff/employees, to ensure appropriate and high‐quality living standards
Updates and maintains Employee Files, using SAP Integration.
Responsible in consolidating time sheets of the workers on site.
Arrange meetings, schedules and other related correspondence related to Admin
Filing, photocopying, scanning and arrange documents for courier.
Coordinate with the Plant Engineer regarding with on‐site materials and other office supplies.
Arrange the material and office supplies’ requests.
Coordinate with the tied‐up suppliers as per on the request.
Do another related task when necessary.
Assisted patients in solving their queries and providing medical information.
Schedule and confirm patient diagnostic appointments, surgeries and medical
consultations.
Compile and record medical charts with ICD10, reports, and correspondence, using typewriter or personal computer.
Answer telephones and direct calls to appropriate staff.
Receive and route messages and documents such as laboratory results to appropriate
staff.
Interview patients in order to complete documents, case histories, and forms such as intake and insurance forms.
Operate office equipment such as voice mail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records.
Transmit correspondence and medical records by mail, e‐mail, or fax.
Maintain medical records, technical library and correspondence files.
Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures.
To provide information to in‐patient and out‐patient.
To encode patient’s diagnosis (ICD 10).
