HR and Admin Officer
Al Babtain Company
Total years of experience :17 years, 7 Months
Coordinate and be the channel and link of the employees under MOTORS Division to Group HR and Admin Office to accomplish appropriate procedure and complete the required tasks and necessary actions within the time frame.
Coordinate the complaint or any issues arise of the employees to HRBP.
Assist the employees to access to their ESS when required.
Assist and facilitate with the employees to obtain needed documents from Group HR and Admin Office (vice versa).
Encode and check the sick leave reports received from various sections; if there is any discrepancy, to coordinate to the line/approval manager.
Review and check employee attendance for payroll preparation.
Prepare all the Travel Request Documents from departure until arrival and get the authorized approval.
Assisting Sales Nissan - Dubai for hotel room reservation.
Responsible in the process of getting the ticket/hotel/visa issuance once approved.
Responsible to communicate and forward to Payroll Section the invoices received regarding education/tuition fees/ etc.
Responsible to issue the Mobile, Car, Change of Employment Status Form once required and approved.
Provides administrative support to AABC staff regarding to Insurance Policies
Coordinate with Pref. Reward & Talent Section the collection of the Appraisal Forms from the required Department/Section.
Responsible to submit the HR monthly report to Payroll and Personnel Department.
Responsible to isolate the phone bills of each employee for all departments under MOTORS and forward it to concerned department for signature/acknowledgment.
Organize the calendar of HRBP for meeting arrangement.
Any other task assigned by HRBP.
Assists the HR Manager with the recruitment and selection process and sends appropriate correspondence to all applicants in a timely manner.
Provides administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.
Provides administrative support in all Insurance Policies of the company.
Coordinates with the insurance brokers for any claims, addition and deletion of members.
Responsible for company vehicle/mobile issuance to eligible employees
Performs diversify secretarial and administrative duties of a confidential nature.
Responsible of distribution and ordering of all stationery supplies for all department.
Communicate internally and follow up required and necessary documents from various departments
Perform administrative tasks such as filing and preparing outgoing mail, memos, and other documents.
Performs other duties as directed
Reporting directly to the Technical Director and to Head of Corporate Procurement
Process replies on own initiative or from boss's dictation or notes
Assist with the collecting, distribution and filing of all documentation stemming from assigned contracts.
Provides administrative support to technical staff.
Reviewing incoming mail for technical staff and determine course of action.
Dealing with technical customer complaints and briefing the Technical Director
Coordinates materials or special projects for assigned technical staff or individual which may include preparing material/reports, distributing, editing, formatting and proofreading material.
Resolves problems and/or discrepancies which may involve research and data collection.
Responsible for filing and archiving of hard and soft copies of all correspondences and documentation
Contacting suppliers for both local and foreign for the materials needed in the project
Preparing the Purchase Request and Purchase Orders.
Updating the budget for the project CAPEX
Preparing and gathering all the information and or summary sheets from the beginning and end of the project
Any task given for the current given situation
Prepare schedule, monitor and keep track of all activities for the Quality Section
Prepare Memos and reports for Head of Section
Prepare presentation slides for Management Review meetings in MS PowerPoint
Prepare presentation for Action Plan meeting using MS Project
Prepare yearly non-conformity analysis and statistics report
Coordination of internal audit activities.
Provide training in some topics of in-house training related to Quality Management System
Reports directly to PSU Manager
Coordinate and perform a range of staff as well as operational support activities for the unit; serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
Provide administrative/secretarial support for the department/division such as answering telephones, and resolving and referring a range of administrative problems and inquiries.
Operate personal computer to compose and edit correspondence and memorandum from dictation, verbal direction.
Receiving and updating the daily and weekly report of the Production unit.
Compose, type, edit, and distribute agendas and minutes of meetings.
Responsible for scheduling the weekly meeting of the department.
Execute all jobs assigned by the Manager or a senior member of the team.
Established and maintains electronic records management system for all incoming and outgoing correspondence.
Organize, sort and assign mail distribution for all the employees in the department.
Upgraded and updated all office filing system.
Executing all jobs assigned by the Administration Manager and provides administrative support as required to all employees.
Screens/checks completeness of documents submitted for the Administration Manager’s approval.
Preparing the Import and Export documents for every other day review.
Encoding all tickets for the delivery of the materials.
Handling all personal files of employees in the company.
Checking e-mails and reply if necessary.
Expediting purchase orders to ensure on-time delivery and customer needs are effectively prioritize and deliver.
Developing and maintain filing system in-hand.
Maintaining records of distribution of office supplies
Junior Programmer Society (JPS) / Manila, Philippines Adamson University Computer Science Society (ACOMSS)/Manila, Phils.