HR Assistant
MEDICLINIC MIDDLE EAST & AL NOOR HOSPITALS GROUP
Total des années d'expérience :12 years, 11 Mois
Accurately types correspondence, memos and other materials.
Responsible for managing the health insurance of the employees including renewals, addition of new members and dependents, and cancellation of existing members due to resignation/termination.
Responsible for managing employee leave records.
I arrange and confirm necessary travel arrangement for new recruits, business travels and repatriation tickets.
Coordination with Shared Service Support Department for arranging transportation services on the arrival of new on-boarding staff, from airport to company accommodation.
Picking up new on-boarding Physicians, Managers, Directors and Chiefs from the airport.
I liaise with the Housing Manager and arrange accommodation for new staff who requires this.
I liaise with accredited Hotels for booking of new joining Physicians, Managers, Directors and Chiefs.
I arrange transportation services for two days on-boarding program - Corporate orientation and medical exam of new joined staff.
Preparing the necessary documents for induction and making sure that each attendees has a copy before the orientation starts.
I manage food deliveries for the orientation breakfast and lunch.
I manage the process for new staff attending the corporate orientation program, arranging salary advance and collecting necessary documents for Emirates ID application.
Coordinating with Public Relation Office and assists new joining staff in the process of mandatory Medical Screening and Emirates ID biometric fingerprint scanning.
Coordinating with the Heads of Department for completing the process of staff Probationary Evaluation Form.
Coordinating with Professional Licensing Department regarding staff HAAD license renewal and upgrading.
Issuing Local Purchase Order for air ticket and hotel booking.
Coordinating with the Finance department with regards to the invoices from accredited Hotels, travel agencies and recruitment agencies.
I manage employee files and records.
I prepare the ID Badge for employees - new and existing.
Assists employees with routine personnel related questions as first point of contact for employee related issues.
I manage the procurement process to ensure office supplies are well maintained.
Raise ticket for any maintenance issues of health and safety risk.
Assisting in the clearance process of resigned/terminated staff.
Perform other related tasks as required, efficiently and in timely manner.
Answering phone call inquiries, follow up emails regarding company services.
I manage and process the Job Order/Demand letter application and approval from Philippine Consulate - Abu Dhabi and Dubai.
I manage company expenses (Cash Disbursement and Receipt).
I manage company and employee files and records.
Book flights for newly hired staff and business trips for CEO and Directors.
Picking up newly hired staff from the airport and dropping off to company accommodation.
I manage the processing of employees working permit, visa and medical insurance.
Managing office supplies and equipments.
Organizing and scheduling meetings and appointment with the clients.
Screening and conduct interview to applicants.
I am responsible for marketing and introducing company services.
Dealing with prospective clients for possible sales.
Research and study new marketing techniques and strategies.
• ADMINISTRATIVE AND LEGAL ASSISTANT June 10, 2010 up to Present
Attorney Isagani S. Laluna Law Office
Duties and Responsibilities
° Performs research and support activities to assist Attorneys
° Organize dates and schedules for meeting, appointments and court hearings for attorneys
° Arrange and finds appropriate places or venues for clients meeting
° Processing foreign clients visa extention and working visa to the Bureau of Immigration and Department of Labor and Employment.
° Performs clerical task such as encoding, filing, answering telephone inquiries, faxing, printing of motions for attorneys
° Managing office expenses, supplies and equipments
• PASSENGER SERVICE AGENT April 1, 2009 to May 31, 2010
Interisland Airlines, Inc.
Duties and Responsibilities
° Assisting passenger (Departure and Arrival)
March 1, 2005 to March 30, 2009
Interisland Airlines, Inc.
Duties and Responsibilities
o Auditing the Company expenses
o Preparing monthly summary report of Withholding Tax and VAT payables
o Assigned in paying company taxes to the bank
o Preparing and Submitting monthly operation report of the airlines to the Civil
o Aeronautics Board (CAB)
o Issuing Statement of Accounts
o Monitoring receivables on Hangar Tenants
o Collecting revenues from the Preferred Ticketing Agents and Travel Agencies
o Assisting the accountants in preparation of final accounts, including balance sheets and profit and loss accounts.
• LIAISON OFFICER January 16, 2004 to February 28, 2005
Interisland Resorts and Services, Inc. Red Coconut Beach Hotel
Duties and Responsibilities
° In-charge in processing of working permits and visa extension of foreign employees and guests
° Securing Business Permit
° Paying company taxes to the bank
° Collecting money from travel agencies in cash or in check as payment for Hotel and Flight reservation
° Doing bank errands
° Purchasing and canvassing office supplies and equipment