Executive Secretary
Al Jal Trading Company
Total years of experience :6 years, 0 Months
Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.
Coordinate the interviewing process between management and ‘new hire’ candidates; Assist out-of-town candidates with travel, hotel and car service arrangements.
Organize details of off-site functions involving participants’ availability, securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.
Typing of referral and other letters for GP’s via digital or written dictation.
Entering urgent / routine referrals on patient records.
Answering the telephone and dealing with queries from patients and hospitals etc.
Distributing incoming and outgoing post and information to relevant parties.
Chasing unpaid invoices.
Dealing with enquiries from patients of all backgrounds face to face.
Recording office expenditure and managing the budget.
Assisting in the recruitment of new staff, including training and induction.
Managing the surgery filing systems.
Keeping track of a doctor's busy diary, organizing travel arrangements, dealing with patients and visitors.