HR & Admin Supervisor
GINCO STEEL LLC & POLYCO LTD. CO.
Total years of experience :21 years, 3 Months
Responsible for the periodic review, development and implementation of HR policy, procedures and HR initiatives of the company.
Provides recommendation and update to the management for the required improvement in the organizational structure, policy & procedures, occupational health, safety, environment, welfare and facilities as required by UAE Federal Law and compliance to ISO standards 9001:2015, 14001:2015 and 45001:2015.
Ensure communication to all levels thru proper channels and language understood by the employees the updates & improvements for effective execution and cooperation required.
Manage Talent Acquisition from workforce planning, recruitment & selection process, hiring documentation and induction for proper engagement of the talent to the role.
Ensure updates, completeness and accuracy of details in HR Information System using Tally/ ERP system, MS Excel for Payroll and HR related reports & census.
Ensure Personal Employee Records are maintained, updated and secured thru supervision of HR & Admin Assistant in maintaining personal file records. Ensure complete records pertaining to personal & employment, compensation & benefits, salary change, leave details and other miscellaneous information relating to employment.
Supervise the PRO for work permit and residence visa accomplishments and processing of trade licenses, industrial certificates, memberships, completion certificate with Civil Defense and Municipality approval for waste management for general and hazardous wastes. Attend meetings with governmental offices in securing approvals as required.
Manage day to day Employee Relations and assist the company & employees in resolving grievances and concerns by adhering to fair and equal practice.
Responsible for Payroll Management by ensuring integrity of payroll details, timely process of salary, encryption & pay slips production thru ERP system. Liaise with the Finance Department for the timely release of payroll thru bank and exchange facility transfer.
Manage Compensation & Benefits in accordance with the company compensation structure, increment & bonus schemes, in-charge in the computation of End of Service to be paid to resigned, terminated & retired employees.
Lead periodic review of employee benefits scheme aiming to acquire competitive rates of products or services from suppliers or contractors such as insurance coverage, accommodation facility maintenance and occupational health monitoring for best coverage & service.
Manage Performance Management annually or as required by the company based on performance evaluation review utilizing management by objectives for training needs analysis, performance development and increment recommendation.
Conduct periodic review, development and implementation of change in the Job Description, Competence Matrix and Roles & Responsibilities and Legal Compliance related to employee welfare and management.
Represent HR & Admin Department during weekly management progress report and address all concerns for review, planning and implementation for continuous improvement and best practice.
Liaise with the Management Representative for QHSE Management System implementation of standards, controls, procedures, acceptable procedure as per ISO standards. Represent HR & Administration during Internal & External Audits.
Supervise the Camp Boss for the maintenance of the Labour Camp, implementation of policy, checking of logbooks and reports & feedback concerning the accommodation facilities and concerns.
Lead planning and execution of corporate events and programs as directed by the Management.
Support the Human Resources Manager in the planning, development and implementation of HR policy and procedures.
Responsible for Talent Acquisition - recruitment search, screening, interview & evaluation and recommendation to the requesting department.
Prepare appointment and offer letters and discuss the compensation and benefits of the company to new hires.
Liaise with the person in charge in the processing of work permits and employment visa and air ticket and accommodation.
Conduct induction on company policy and procedures and circulate details of new joiner thru internal emails and lead the new employee to the department manager for job induction.
Supports the HR Manager in writing job descriptions for the entire organization and forms to be utilized for recruitment & employee relations.
Create, update and maintain database of talents for various positions for existing and intended positions for hiring.
Support the department for the implementation of the compensation and benefits.
Attend to the grievance of the employees and coordinate with the HR Manager for resolution as well as implementation of disciplinary procedures.
Liaise with the insurance company for the addition/ deletion and claims from medical health, group life & accident and workmen compensation policies.
Conduct inspection in accommodation facilities, canteen areas and recreation facilities for maintenance and improvement.
Coordinate with travel agents for the airline ticketing requirements within the company and coordinate visa requirements and flight details to concerned employees.
• Explore potential markets and develop business relationship with clients for manpower supply & hiring.
• Effectively manage relationships and feedback with outside vendors and client to ensure optimum service.
• Coordinate with overseas manpower provides/ agents in order to deliver the manpower demands of the Clients.
• Conducts screening of candidates, initial interview and presentation of documents to the clients for review.
• Liaise with embassies and consular offices within the U.A.E. for the required overseas recruitment documentation.
• Main point of contact for all office based operations ensuring its smooth running.
• Handle administration, communication, office management, public relations, personnel management, and training of staff.
• Direct the performance of the staff and directly reporting to the General Manager.
• Spearhead meeting and discussion regarding performance appraisals, salary grading and adjustments.
• Provides recommendation for the training and development of support staff.
Oversee the operations in the recruitment and placement of workers against manpower demands of clients from Middle East and European Regions.
Explore potential markets and developing business relationships with clients.
Attend management meetings for the development of human resource activities and functions.
The program focused in improving skills in managing and leading others in a professional workplace. Applicable labor law, employee recruitment, workforce development, organizational behavior, and compensation management are discussed in the context of managing human resources to get the best performance and to usher employees in engaging engage employees. Likewise, we learn how to negotiate and reinforce positive behavior to support the employees. It enables improvement in leadership, communication and organization.
Studies focused in application and development of approach in industrial human relations.
