Assistant Procurement Manager
Rotary Engineering
Total years of experience :14 years, 10 Months
Managing all activities related to procurement for EPC & Oil and Gas like identifying and developing vendors and negotiating commercial terms to achieve optimum price levels and definite delivery schedules.
Budgeting and allocating funds for procurement and sourcing of engineering materials and equipment including but not limited to
Mechanical/Electrical/ Field Joint Coating, Piping (All Type of Valves, Flanges, Coupling, Gaskets and Other Fittings Items),
Heat Strainers, Structural Items, Fire Fighting Package and Other Package items and General Procurement.
Identifying Key Components in the Procurement activities and ensuring timely completion of activities in order to meet the deadlines and ensuring ZERO delay in project.
Keeping track on the levels of demand for materials to map the requirements and scrutinize constantly on stock levels to maximize efficiency.
Engage in extensive research and analysis and preparation of detailed reports to facilitate maximum cost effectiveness across all departments.
Synchronizing between suppliers, manufacturers and relevant internal departments. Enhancing the existing and potential supplier pool and update the Approved Vendor List.
Guide on procurement matters and prepare reports on relevant processes (i.e. Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools).
Undertake research on market trends, pricing of materials in UAE and engage in strict negotiation to cut down procurement costs and save money for the company.
Gathering new potential suppliers develop and set up a supplier data base; Ensuring uninterrupted supply chain for acquired product lines by negotiating contracts with key international & local suppliers.
Scrutinizing the quality of service provided and ensuring timely deliveries; benchmarking performance of the Supply Chain.
Checks/verifies Purchase Requisitions in terms of procurement strategy, completeness of description/specifications, approved engineering standards, source of supply, feasibility of requirement including delivery date, estimated cost etc; highlights problems/discrepancies to originators for necessary amendment.
Assessing all procurement contracts/agreements to achieve ‘best price/best quality’ purchasing. Recommending effective senior management on all purchasing issues.
o Procurement of all kind of material related to the Drilling Services, Well Services, Exploration and Completion Services. i.e. Mud Cooler Services, Casing and Tubing, Drilling Fluids, Wellhead and X-Tress, Cementing Services Etc.
o General site procurement like consumables, welding, electrical, safety, hardware items, chemicals etc.
o Coordination with every site for each item regarding quotation, comparative analysis, issuing of Purchase Orders, invoices, purchase requisitions etc.
o Receives and handles Purchase Requisition allocated by the Purchasing Manager.
o Checks/verifies Purchase Requisitions in terms of procurement strategy, completeness of description/specifications, approved engineering standards, source of supply, feasibility of requirement including delivery date, estimated cost etc; highlights problems/discrepancies to originators for necessary amendment.
o Prepares comprehensive Request of Quotation (RFQ) documents complete with specifications, terms and conditions, inspection/test certification, etc and issues such documents to invited bidders for quotations.
o Attends pre-tender clarification meetings, arranges travel of bidders to site, answer queries and ensures issuance of revised drawings, specifications etc as applicable.
o Participates in the Company Bids Opening meetings and ensures that accurate bid details are entered in SAP.
o Evaluates offers commercially for the technically qualified vendors, prepares bid summary/commercial appraisal and conducts necessary verification/negotiations with suppliers as applicable.
o Prepares accurate/comprehensive Purchase Orders/Agreements, obtains approval as per delegated financial authority levels. Exercises financial authority on approval of Purchase Enquiries/Orders & Agreements within his authority.
o Ensures Purchase Orders are delivered/acknowledged/accepted by successful bidders.
Prepares inspection requests as required.
o Performs assigned tasks according to established procedures and specialized
administrative standards.
o Tracking of payments, ABG & PBG.
o Procurement of material related to the Pipeline Project like Package Items (DG Set, Fire Fighting System, Corrosion Resistance System, Refrigeration system etc), Field Joint Coating, Cathodic Protection, and Piping item ( All Kind of Pipes, Valves, Actuators, Fittings Items) etc.
o Coordination with every site for each item regarding quotation, comparative analysis, issuing of Purchase Orders, invoices, purchase requisitions etc.
o RFQ Issuance as per the approved Drawings, Technical Specification and Term and Conditions.
o Frequent Co-ordination with End User to resolve the technical queries.
o Evaluates commercial part, and negotiate with vendors.
o Takes necessary approvals and prepares PO/SO/Contract as per full terms and conditions.
o Follow-ups with vendor to meet the delivery requirement as per expedite plan.
o Coordination with store about the quality and requirement of material.
o Cross-checking vendors price with market price.
o Verifying & Clearing suppliers invoice.
Certified Purchase Professional from American Purchase Society.
Certified Purchase Professional Manager from American Purchase Society.
Engineering Diploma in Mechanical Engineering.