Compliance and Tendering officer
International Committee of the Red Cross (ICRC)
Total years of experience :12 years, 2 Months
TENDERING
•Receive Requests for Tender from purchasers and ensure that all required documents are included as per logistic procedures
•Centralize the suppliers contact details and send the RFT to all suppliers of the region
•Generate a file for each tender in the data base
•Receive and file the offers from suppliers after the closing date ¨
•Registers the tendering launch in tender reference table and keep a hard copy in tender box file
Compliance
•Processing of invoices by Examine invoices to confirm adherence with administration and financial manual and Make sure that all the documentation required for each invoice are attached
•Register the invoices that sent to finance for payment as a reference and follow up with financial department on payments
•Organizes the classification and filing of documents in proper order.
•Managing PO files closing on the System and handle the PO archiving at the end of the year
•Ensures that purchase files are maintained, auditable and in good order follows up on the completion, correctness and signatures of documents
•Assists in the maintenance of the Archive files and ensures that required procedures are followed
•Create the product filing system and classify it regarding group and family in FSHQ table
Processes financial data and provides end month closing and reports independently.
Management of Cash and Bank entries and Non cash entries
Invoice management
Balance sheet accounts management
Inventory Accounting
Takes part in cash flow management under supervision.
Accounts managements: managing loans, accounts, transfers, letters or credits and all other transaction related to accounts management.
Making Bank transfers, cheques processing and other duties related to service desk with customers.