HR Manager
Sportland
مجموع سنوات الخبرة :11 years, 2 أشهر
• Prepare notices and advertisements for vacant staff positions, Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
• Schedule and organize and participate in applicant interviews.
• Forwarding the documents of newly recruited staff to Government Affairs Department for visa process and ID card in accordance with Kuwait Labor Law.
• Provide staff orientations.
• Preparing Payroll, Leave salary calculation and End of service benefits for the staff and coordinating with Accounts department for timely processing.
• Ensure that accurate job descriptions are in place.
• Monitor staff performance and attendance activities by, Monitoring daily attendance and investigate and understand causes for staff absences.
• Conduct reference check on possible candidates.
• Conduct exit interviews.
• Explain the provisions of the personnel policy.
• Attend Council meetings to provide information, when necessary.
• Issuing visa request letters to embassies for any official travel.
• Issuing holiday notices as per the company policy and Labor Law.
- Open and maintain personnel files for all staff. And maintaining the database of attendance and leaves.
- Review daily attendance and send it to the supervisors and to the country office.
- Assist the HR officer in providing orientation to newly joined staff.
- To follow/Instruct ARC staff on ARC policies / Procedures / Manuals.
- Drafting/Preparation of Memo’s and official documents/Letters.
- Preparing job advertisments.
- Preparing timesheets for all staff.
- Keeping and Maintaining record of Inventory.
- Preparing Contracts of all staff.
- Preparing Lease/Vendor Agreements.
- Any other duties assigned by the Head of the Office or Country Representative.
1) Assist in compiling the background documents for presentations to the APPC and APPB.
2) Reviews and follows up on the administrative procedures with regard to the recruitment of all local personnel and assignment of international staff, ensuring that staffs are aware before taking up their functions, of their rights, entitlements and responsibilities.
3) Conduct briefing to newly recruited staff on their obligations and entitlements under the staff rules; Issues Personnel action forms in MSRP (Oracle System) and follow up on actions to regularly update them with information on contractual status, various allowances and entitlements.
4) Maintain leave and attendance records for all staff. Assist staff in preparing claims for education grant, rental subsidy, medical insurance, home leave, medical evacuation and other entitlements. Assist international staff with their entitlements for shipment of personal effects.
5) Setting-up and participating in the pre-screening and Selection Panels of candidates, testing support staff and recommending levels of appointments.
6) Preparing and maintaining personnel records including those pertaining to contracts, leave, and accommodation, ensuring accuracy of staff lists and personnel data records; Assist the Administrative/Personnel staff in the field/sub offices on routine matters related to Personnel Administration tasks. Prepare and update databases/spreadsheets on contractual status, performance appraisals and other reporting requirements.
7) Preparation of all relevant paperwork including personnel action, in respect of contractual status and entitlements such as dependency allowance, language allowance, home leave, repatriation grant, etc. Preparation of all documentation and letters related to reassignment.
8) Checks monthly duty status summary to control staff members eligibility for salary payment; takes action for issuance/renewal of laissez-passer of international staff; ensure timely submission of travel claims; handles medical evacuation cases and related claims; maintains and controls records for annual, sick and maternity leave and special leave and prepares related personnel actions; prepares payroll/clearance action on separation and all relevant correspondence and administrative action; answers, as far as possible, oral queries of staff in respect of their entitlements under relevant Staff Rules and Regulations.
9) Entering Medical claims of TA-Staff in the PeopleSoft system (Oracle based ERP).
10) Liaising with Headquarters on personnel administration matters.
11) Taking regular monitoring missions to offices to assist on human resources related tasks including coaching and training of local staff.
12) Arranges travel and hotel reservations.
13) Serve as secretary to the Sub-Office Training Committee and ensure the implementation of the training plan.
14) Performs other duties as required.
Started working with UNHCR as Data Entry/Repatriation Field Officer (April 2002-Dec 2004).
-Mathematics
-Science
-English
-Social Studies
-Personal Department
-Accounts Department
-Front Office Department
-Processing of Different types of Advances/Loans.
-Administrative Matters pertaining Staff.
-Posting of Banks Vouchers, maintenance of Various Books & Registers.
-Operation of Office Machines/Computers.
-Branch Banking at Quetta Cantonment Branch.
