Finance Manager
SOS children's Villages
Total years of experience :17 years, 3 Months
Mission my position:
providing financial advice and support to the Board and National Management Team to enable them to make sound decisions
the areas of forecasting (long-term perspective), budgeting, liquidity management, engaging in key figure and cost optimization analysis and reviewing operational performance
developing and monitoring risk management policies and procedures and ensuring that external control mechanisms are in place
developing and implementing internal finance policies and guidelines regulating processes related to finance as well as internal control in line with the vision, mission, strategy, policies, and standards of the organisation
leading and supervising the national finance department
representing the organisation in the field of finance towards external stakeholders
knowing the tax regulations in a country and following-up on all legal changes that might have financial implications
timely and qualitative data submission to the Regional/International Office in accordance with the agreed quality standards as set forth by SOS CVI policies and guidelines
Key performance areas and main responsibilities:
Management and Strategic Planning & Budgeting
Manages the association’s overall financial accounting, monitoring and reporting systems (incl. processes)
Is responsible for the overall operations of the finance department, including the interaction and communication within and with other departments/ stakeholders as well as the design of an organizational structure adequate for achieving the association’s goals and objectives
Contributes to the strategic leadership of the association as part of the National Management Team and helps to develop the national strategy and business plan
Prepares long-term financial prognosis and income portfolio analyses to meet the NA long-term strategic objectives
Defines the budgeting process for the whole association, ensures that the association’s budget is in accordance with the national strategic plan and SOS CVI requirements (i.e. planning letter parameters)
Is responsible for the overall budget control
Accounting and Internal Control
Develops and implements an up-to-date documented system of accounting policies, financial procedures and internal control guidelines (in compliance with local regulations and SOS CVI Standards) within the entire association
Keeps abreast of changes in financial regulations and legislation
Is ultimately responsible for timely and accurate accounting data submission to the Regional/ International Office
Performs regular internal audits in the facilities
Financial Analysis and Reporting
Key performance areas and main responsibilities:
Budgeting
Defines and implements the budgeting procedure for all National Association facilities
Prepares budgets in accordance to the National Associations Strategic and Annual Plans and pre-approved international funds.
Budget control
Controls usage of the National Association budget and reports all deviations to the National Director.
Auditing
Provides auditors with requested documents and reports and ensures a smooth auditing process.
Reviews draft audit reports to be in line with the accounting data.
Prepares the Audit Progress Reports and ensures the implementation of the Audit Management letter recommendations.
Cash flow
Ensures continuous planning of all facilities cash flows.
Prepares cash flow plan of the National Association.
Prepares requests for transfers of international funds and sends them to the Regional/ International Office for approval.
Sends confirmation letter and credit advice for received international funds to Regional / International Office.
Accounting
Works out and implements unified accounting rules for facilities.
Ensures the accuracy and transparency of accounts.
Ensures that the National Association uses the latest version of the SOS Children’s Villages accounting software (Navision).
Consolidates and controls the National Association NAVISION data.
Prepares Annual Financial Statements for the NA in accordance with the GSC Guideline Accounting Standard.
Submits Navision accounting reports, bank statements to Regional Office in accordance to set deadlines.
Consolidates statistical figures / key figures and prepares corresponding reports.
Sponsorship work
Ensures booking and usage of sponsorship money, especially that money-gifts per child are in accordance with international standards and guidelines.
Ensures accuracy of balances of money gifts per child.
HR development
Holds trainings on financial standards and SOS Children’s Villages accounting software within the National Association.
Internal audits
Reviews the internal control system of facilities.
Conducts internal audits in all National Association facilities.
Financial overview analysis
Prepares relevant financial information for the decision making bodies and other stakeholders.
Prepares and analyses financial reports to support strategic development of the National Association.
Key performance areas and main responsibilities:
Performs detailed accounting tasks
Prepares payment vouchers, cheques and petty cash payments.
Ensures that all invoices are paid promptly to protect the reputation of SOS Children’s Villages.
Prepares Bank and Cash Registers and bank reconciliation statements.
Replenishes the Project’s petty cash float and ensures this is responsibly and effectively used at all times.
Banks all income received and affects all cash withdrawals.
Administers the project payroll. Ensures correct payment of income tax and other statutory deductions.
Submits a projected income and expense form and requests regular transfers to ensure sufficient running cost funds are received for the project.
Prepares special financial reports by collecting, analysing, and summarizing account information and trends.
Prepare monthly balance sheet schedules.
Examine statements to ensure accuracy.
Ensure that statements and records comply with laws and regulations.
Ensures that Financial Resources are used effectively
Assists the HR & Finance officer and the chief accountant in the preparation of the annual budget.
Controls usage of the budget and reports all deviations to the Chief accountant.
Monitors expenditures, ensuring the Project is run as economically as possible, in accordance with the provisions of the annual budget (if any). Reports any irregularities to the Chief accountant.
Ensures that all cash, cheque books and financial records are properly stored and safely secured at all times.
Ensures that any financial policies, as established by SOS Children’s Village International or the National Association, are implemented and adhered to.
Sponsorship work
Ensures booking and usage of sponsorship money, especially that money-gifts per child are in accordance with international standards and guidelines.
Ensures accuracy of balances of money gifts per child.
Ensures the proper collection of fees
Monitors & records all fees collected & ensures issuance of proper receipts & proper banking.
Maintains a fee register, where appropriate (e.g. within a School) in order to ensure all fees due to the Project are promptly collected. Reports any overdue amount to the Village Director and takes appropriate action.
Performs general administrative tasks
Updates the inventory and fixed asset register of the Project as assets are acquired. Conducts annual inventory control audits.
Purchases stationary, equipment and other supplies, and deals with various suppliers as necessary. Consults the National chief accountant and before making major purchases.
Controls the use of office telephones and fax machines by implementing appropriate registers &/or control measures. Ensures all private calls are charged to the individual concerned.
Assists with the establishment of proper store-keeping records and procedures. Conducts regular checks off all stores (e.g. drug stores, stationary stores, etc.) to ensure stock-cards are accurate and all proper procedures are being followed.
Supports the Chief accountant in any way possible, removing the burden of general financial management from him/her.
Sits in as a member of the Children’s Village Management Committee.
Samples of companies Audited :
Egyptian society for SOS Children’s Villages (SOS)
EL Masria Trading and Agencies and cars
Auto Smir Ryan Trading Agencies and cars
National Medical Industries S.A.E
Kerest Contractors and Suppliers
Giza Telephone Cables
Job description :
Auditing and preparing financial statements,
Examining and evaluating accounting systems,
Audit of assets, banks, customers, suppliers and costs
Preparing accounts for taxes examination,
Making the tax return,
Financial consultation,
Samples of companies Audited :
BAHGAT GROUP
Egyptian Plastic Industry
Goldie maintenance
Egyptian industry, refrigeration and air conditioning (GOLDI)
Global home appliance (GOLDI)
Global electric appliances (GOLDI TV)
Goldi Trading
Internet misr ( Im )
DREAM LAND GROUP a member of Bahgat Companies Group
Dreamland for urban development
Dreamland Golf
City of Dreamland amusement (Dream Park)
Egidan for the management of engineering projects
Green Tech
EL KHARAFI GROUP
EMAC Marsa Alam for the operation and management of airports
National Paper Company
EMAC for the manufacture of paper
EMAC for the manufacture of computers
Express Tourism
MISR Baking
MISR Foam
Mechanical work of the National
Other companies
Haidylena for advanced medical Industries
Ibn Sina Pharma
Industrial & Engineering enterprises co.
Job description :
Auditing and preparing financial statements,
Examining and evaluating accounting systems
Audit of assets, banks, customers, suppliers and costs,
Preparing accounts for taxes examination,
