Admin Executive
Al Murad Group
مجموع سنوات الخبرة :14 years, 3 أشهر
• Accommodate visitors, clients and job candidates.
• Operate switchboard and direct potential clients to relevant departments.
• Control distribution of conference call numbers.
• Co-ordinate conference room bookings and appointments.
• Maintain MIS for management review.
• Up-keep of a client and agents database.
• Record, file and track all outgoing and incoming courier and sort mail.
• Manage all matters pertaining to reception/office appearance and utilities.
• Ensure timely deliveries and sort out discrepancies of delivered materials.
• Maintain inventory of office stationery. Determine inventory quantities are sufficient for needs, ordering more materials when necessary.
• Record all incoming invoices in register, gaining appropriate approval where necessary and forward to Finance Department in a timely manner.
• Prepare petty cash records, cash count and expense claims on daily basis and send information to Finance department in a timely manner.
• Keeping track of all the leave for the employees.
• Provides payroll information by collecting attendance records.
• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Respond to customer and supplier inquiries about order status, changes or cancellations.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries.
• Booking for couriers for faster deliveries.
• Handling business card requests from concerned departments and updating the delivery status.
• Updating and maintaining vehicle registration, insurance and salik accounts.
• Updating and maintaining domain renewal, P.O.Box accounts, newspaper subscription
• Updating and maintaining television package renewals.
• Search matching CVs with the job profile.
• Prepare list with names, companies, contact numbers and gift bags for annual gifts. Arrange drivers for distribution and collect signed acknowledgments on the list
Preparation of quotations according to the sales team requirement.
To respond and follow up quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email.
Co-ordinating all details for the client.
Responding to and co-ordinating all internal meeting requests.
Maintain MIS for management review.
Up-keep of a client and agents database.
Develop and sustain relationships with potential and existing clients by co-ordinating professional meetings and providing effective administrative support.
Meet clients for discussions.
• Operate telephone switchboard, screen and forward calls to their destination without delay, taking messages and scheduling appointments.
• Greeting persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations.
• Effective management of administrative tasks like filing, faxing and photocopying.
• Update management information systems.
• Performs the daily routine tasks like sending / routing the correspondences to the required personnel.
• Fixing meetings, appointments and arranging interviews.
• Hear and note down complaints from customers.
• Transmit information or documents to customers, using computer, mail, or facsimile machine.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Keep a current record of staff members' whereabouts and availability.
• Co ordinate and maintain an adequate inventory of office supplies.
• Collect, sort, distribute and prepare mail, messages and courier deliveries.
• Schedule space and equipment for meetings and prepare lists of participants.
• Enroll individuals to participate in programs and notify them of their acceptance.
• Scanning and logging documents.
• Passenger Service Agent Diploma (PSA) (May 2010-July 2010) Career Institute, Dubai.
• Bachelors of Tourism Studies (BTS) (Aug 2006- June 2009) Mahatma Gandhi University, Dubai.
• Senior Secondary School Certificate (April 2006) Capital Institute - Abu Dhabi
• Secondary School Certificate (June 2004) Capital Institute - Abu Dhabi